The Role of People in Projects Flashcards
Refers to the human factor that influence the success or failure of a project. It includes both those working on the project and those affected by the project.
People Element
Involves a broader environment and is for long term.
Organizational Ecosystem
Focuses on a specific project and is temporary
Project Ecosystem
The means by which an organization transitions from their current state to their target state.
Change Management
Any individual or group that has an interest in the project or may be affected by its outcomes.
Stakeholder
The process of effectively communicating with the stakeholders in a project.
Stakeholder Engagement
Stakeholder Engagement Procedure 1
Identify the stakeholders
Stakeholder Engagement Procedure 3
Define the stakeholder engagement approach
Stakeholder Engagement Procedure 2
Create and analyze the stakeholder profiles
Stakeholder Engagement Procedure 4
Plan the engagments
Stakeholder Engagement Procedure 5
Engage the stakeholders
Stakeholder Engagement Procedure 6
Measure the effectiveness
The set of share values, attitudes, and goals that characterizes a group of people.
Culture
This defines the project in detail and gives direction and scope. It serves as a living product that represents the project. It is for assessing the project and its performance. It can be a single document but is usually an index for a collection.
Project Initiation Document (PID)
It ensure that team members work and learn together. It combines skills and competencies.
Collaboration
engages user and key influencers in the design of products.
Co-creation
emphasizes clear accountability through defined roles and responsibilities, ensuring effective decision-making and governance.
Leadership
Fosters collaboration by promoting open communication and alignment with business objectives, guided by the principles of managing by stages and managing by exception
Team dynamics
Manages the execution and ensures the project stays aligned with the business goals
Project manager
Manages the day-to-day activities of the project team.
Team Manager
Provides oversight and approves key decisions. They ensure that the necessary project roles are identified and appointed in PRINCE2.
Project Board
Part of the project board who represent the interests of end-users, ensuring the project delivers what is needed.
Senior Users
Part of the project board who represent the suppliers of resources and expertise ensuring the necessary skills and capabilities are provided to meet project goals.
Senior Suppliers
Provides strategic direction and secures funding
Executive
A form of leadership style the ensures PRINCE2 processes and procedure are followed.
Directive Leadership
a form of leadership style that adjusts their style based on project complexity and team needs.
Adaptive Leadership
a form of leadership style that encourages team collaboration and feedback
Facilitative Leadership
refers to overseeing project activities, delivers value, and meets predefined success ensuring alignment with objectives, and effectively handling resources, risks, and stakeholders.
Management
focuses on processes, planning, and control, while leadership involves guiding, motivating, and inspiring the team.
Management
Defines how the project will be managed.
PID
records key events, decisions, and risks
Project Log
tracks risks and issues affecting the project
Risk Register & Issue Log
provides status updates
Checkpoint & Highlights Reports
used to record informal issues, required actions or significant events
Daily Log
A project repository for lessons that apply to this project or future projects
Lessons Log
provides a record of identified risks relating to the project
Risk Register
used to capture and maintain information on all of the issues that are being formally managed
Issue Register
Is used to summarize all the quality management activities that are planned or have taken place
Quality Register
Provides a record of such information as the history, status, version and variant of each configuration item.
Configuration item Records
