7 Themes Flashcards
Areas of project management that must be addresses continuously throughout the project
Themes
What are the 7 Themes
Business Case, Organization, Quality, Plans, Risk, Change, Progress
Covers the work to be done by a team. Can have multiple work packages.
Team Plan
Facilitates communication and control by defining the means of delivering the products
Plans
Updated at the end of each stage to reflect actual progress and revised forecasts. Used by the Project Board.
Project Plan
Define how, when, for how much, by whom, and where the project will deliver its product
Plans
Used for day-to-day management of the project. Used by the Project Manager.
Stage Plan
New plan created to replace a Stage Plan or Project Plan to overcome an issue
Exception Plan
To identify, assess, and control uncertainty and improve the ability of the project to be successful
Risk
An uncertain event which will have an effect on the project’s objectives
Risk
An event which has happened but wasn’t planned
Project Issue
Risk realized with negative impact
Threat
Risk realized with positive impact
Opportunity
Money that is used to fund any risk responses
Risk Budget
Documentation of all risks in a project.
Risk Register
Used by the Project Manager to capture all risks
Risk Register
Threats and Opportunities are identified and described in terms of the…
cause, event, effect
Risk Management Procedure
Identify, Assess, Plan, Implement, Communicate
To identify, assess, and control any potential and approved changes to the project baseline
Change
Only for products that have been approved by those in authority and deemed fit for purpose
Baseline
Product has been given a version number
Baseline
resolution of project issue where Project Issue is logged in the issue register
Formal
3 Types of Issues
Request for Change, Off-Specification, Problems/Concerns
resolution of project issue where Issue Report is written by the Project Manager
Formal
resolution of project issue where Issue is recorded in the Daily Log
Informal
Documentation of how a project will manage issues and changes
Change Control Approach
Issue And Change Control Procedures
Capture, Examine, Propose, Decide, Implement
The project needs to be able to identify different versions of its product or products
Configuration Management
To establish mechanisms to monitor and compare actual
achievements against those planned, provide a forecast for the project objectives and the project’s continued viability, and to control any unacceptable deviations
Progress
Two Types Of Progress Controls
Time-Driven, Event-driven
Progress Theme Documents
Work Package, Lessons log, Lessons report, End stage report, End project report
Documents/Controls to create baselines
project plan, stage plan, exception plan, work package
Documents/Controls to review the progress
issue register, risk register, daily log, quality register, project status account
Documents/Controls to capture and report lessons
lessons log, lessons report
Documents/Controls to report progress
checkpoint report, highlight report, end stage report, end project report
Define and implement the mechanisms in the project to determine if the products are “fit for purpose”
Quality
Measurable definitions of the attributes of a set of products that makes them acceptable to key stakeholders
Acceptance Criteria
contains a set of quality policies, procedures, and standards expected within the organization
Quality Management System (QMS)
Describes in measurable terms what the product must deliver to be satisfactory
Acceptance Criteria
Documents the method of quality control that will be used in the project
Quality Management Approach
Focused on how the processes work
Quality Assurance
Focused on verifying if a product is fit for purpose
Quality Control
Contain the details of the results of a test
Quality Record
Product is judged fit for purpose based on these
Quality Record
Printed form with a signature
Formal
Email stating approval
Informal
Record the formal acceptance of the final product by different
stakeholders
Acceptance record
Acceptance methods should be determined before the project begins and be documented inside of the Quality Management Approach
Acceptance record
only for products that have been approved by those in authority and deemed fit for purpose
Baseline
Define the sequence of events in which products be developed
Project Flow Diagram
This change is called an outcome and the measurable improvements are called ___
Benefits
