Terms

Question 1

Operations

Answer 1

day-to-day work of a business
ongoing
no start and end date

Question 2

progressive elaboration

Answer 2

as time progresses, the project gets more detailed as it moves towards completion
aka rolling wave planning

Question 3

Predictive

Answer 3

traditional waterfall

planning is done upfront at the beginning of the project then rest of the project is to execute the plan to complete the actual work

very few changes in planning throughout the rest of the project

Question 4

Agile

Answer 4

adaptive, change-driven

product is built in small increments vs. being built all at once

support changes throughout the entire project, thus allowing customers to add requirements without having to go through the change management process

Question 5

Hybrid

Answer 5

organization combines both predictive and agile methods for managing projects

Question 6

What is the main reason companies do projects?

Answer 6

derive value from the output of the project, which can be tangible (i.e., money) or intangible (i.e., brand reputation).

Question 7

ITTO

Answer 7

Input, Tools & Techniques, Output

Question 8

Phase

Answer 8

dvision within a project where extra control is needed to effectively manage the completion of 1 or more deliverables

concluded and formally closed with the acceptance of a deliverable

Each phase has all 5 process groups

Question 9

Phase gate

Answer 9

held at the end of each phase as a project to determine if the project is meeting its goals and if the project should continue

Question 10

Deliverable

Answer 10

part of the product that is presented to the customer or stakeholder for acceptance

MUST get accepted by the customer or sponsor

Question 11

What are the 5 process groups?

Answer 11

Initiating
Planning
Executing
Monitoring & Controlling
Closing

Question 12

What are the 10 knowledge areas?

Answer 12

Integration
Scope
Schedule
Cost
Quality
Resources
Communications
risk
procurement
stakeholders

Question 13

Project life cycle

Answer 13

series of phases a project will go through from start to finish

Question 14

predictive life cycle

Answer 14

scope, time, and cost are known

try to complete the project scope within the given time and cost

Question 15

iterative, incremental, or adaptive life cycle

Answer 15

scope is known early

time and cost will be refined as the project is progressing

done using iterations of the product

Question 16

program

Answer 16

collection of projects containing a common goal managed by the project manager

Question 17

portfolio

Answer 17

include projects and programs that are implemented to achieve a strategic business goal

managed by the portfolio manager

Question 18

strategic business goal

Answer 18

3-5 year goal that a business wants to accomplish

Question 19

baseline

Answer 19

three baselines (scope, time, cost) that are identified in a project plan

What you HOPE will happen

status of the project is reached by comparing the actual work against the baselines (aka planned work)

Question 20

cost baseline

Answer 20

budget for the project

Question 21

schedule baseline

Answer 21

schedule for the project

Question 22

scope baseline

Answer 22

what work needs to get done when the project is executed

Question 23

Lessons learned

Answer 23

recorded at the end of every project or phase

record new or better ways of completing tasks

recorded on the lessons learned register

Question 24

project governance

Answer 24

a framework that is developed internally in a business to complete projects and make decisions about them

each org. generally follows its own processes and procedures for managing projects

Question 25

PMO

Answer 25

project management office plays a big role in the project sets up the structure and framework that projects within a business follow provides training, templates, helps with approvals, defines PM role etc.

Question 26

stakeholder

Answer 26

any individual or business that can be positively or negatively affected by the project stakeholder = EVERYONE

Question 27

Sponsor

Answer 27

person who pays for the project may initiate and authorize the project can be internal or external

Question 28

functional manager

Answer 28

heads of different dept. or managers have control over organizational resources

Question 29

program manager

Answer 29

responsible for the programs they manage and for managing PMs

Question 30

project coordinator

Answer 30

cannot make budget decisions but can assign resources some decision making power, but less than PM Like a boss, but weaker than the PM

Question 31

project expeditor

Answer 31

less power over a project than either a PM or coordinator usually used when the PM is part-time no authority or power to follow a budget usually staff with no authority

Question 32

organic or simple organizational structure

Answer 32

usually small business or start up often part-time PM, where a dedicated PM role does not exist organizational owner generally controls most of the budget

Question 33

virtual organizational structure

Answer 33

PM is done virtually using computer tech PM's authority is low or moderate generally share resources with the functional managers can be either FT or PT

Question 34

functional organization

Answer 34

PT is usually when you have extra time during the day; when the project is done the team member goes back to their usual duties PM has very little power over resources usually has departments (i.e., IT, HR, Accounting) PM reports to the functional manager

Question 35

Project oriented organization

Answer 35

FT PM controls 100% of the resources often a consulting business

Question 36

Matrix

Answer 36

business is middle ground between functional and project-oriented 3 types: weak, balanced, strong

Question 37

weak matrix

Answer 37

PM has little power authority is low and managed by functional manager PT

Question 38

Balanced matrix

Answer 38

PM's power is equal to functional manager for control of resources PM's power is low to moderate highest likelihood of conflicts between PM and functional managers b/c power is even FT

Question 39

strong matrix PS most exam questions are based on strong matrix unless stated otherwise

Answer 39

PM has most of the power to control resources PM's power is moderate to high functional manager has very little power similar to project-oriented company FT

Question 40

constraint

Answer 40

things that limit project tend to affect each other as they change Time, scope, cost, risk, quality, customer satisfaction, resources,

Question 41

Enterprise Environmental Factors (EEF)

Answer 41

factors that are not under the control of the project team may have a positive or negative effect on the project outcome Ex: -organizational culture, structure, or governance (internal) -government industry standards such as regulations or quality standards (external)

Question 42

Organization Process Assets (OPA)

Answer 42

plans, processes, policies, and knowledge bases that are used by an organization things that help the PM manage a project more easily Ex: -templates -software tools -risk control procedures -historical information

Question 43

What does the statement "including but not limited to..." mean?

Answer 43

related to project documents it means that any of the 33 project documents could be useful in a particular process