PM Processes Flashcards
5 process groups
initiating
planning
executing
monitoring & controlling
closing
10 knowledge areas
project integration management
project scope management
project schedule management
project cost management
project quality management
project resource management
project communications management
project risk management
project procurement management
project stakeholder management
Explain the processes and outputs of intiating phase
about getting authorization to actually start the project/phase
two processes: develop project charter (main output), identify stakeholders
outputs: project charter, stakeholder register
Explain the processes and outputs of the planning phase
to create the PM’s plan
24 processes that are iterative and ongoing until the PM plan is created
creates baselines, plans and subsidiary plans, identify risk, and obtain approval of the plan from stakeholders
What are the 24 processes of the planning phase?
develop project management plan
plan scope management
collect requirements
define scope
create WBS
plan schedule management
define activities
sequence activities
estimate activity durations
develop schedule
plan cost management
estimate costs
determine budget
plan quality management
plan risk management
identify risks
perform a quantitative risk analysis
perform a qualitative risk analysis
plan risk responses
plan procurement management
plan stakeholder engagement
What are the processes and outputs of the executing phase?
goal is to get the work done
requires the most time and resources to complete
10 processes, but carries more weight and questions than planning does
output: work done
What are the 10 processes of the executing phase?
direct & manage project work
manage project work
manage quality
acquire resources
develop team
manage team
manage communications
implement risk responses
conduct procurements
manage stakeholder engagement
What are the processes and outputs of the montoring & controlling phase?
keeps the project within the plan
runs parallel to executing phase
looks at the work that is getting done and compares it against the plan to see if they match
CHANGE MANAGEMENT
about measuring, inspecting, monitoring, verifying, reviewing, and comparing the actual work to the planned work
12 processes
output: the deliverable gets formally accepted
What are the 12 processes in the monitoring & controlling phase?
monitor & control project work
perform integrated change control
validate scope
control scope
control schedule
control costs
control quality
control resources
monitor communications
monitor risks
control procurements
monitor stakeholder engagement
What are the processes and outputs of the closing phase?
one process: close project or phase
ensures the contracts are closed out and lessons learned are documented
archive project records and create final report
Common Inputs
starting point for a process
enterprise environmental factors
organization process assets
project documents
project management plan
Tools & Techniques
what helps you get your output
expert judgment
data gathering
data analysis
decision making
data representation
interpersonal and team skills
meeting
PMIS
Common outputs
the deliverable, end of the process
change request
work performance data
work performance information
work performance reports
updates
What is expert judgment?
hiring an expert or subject matter expert to help you to plan a process or conduct a process
can be people with specialized knowledge or training, industry, or technology.
What is data gathering?
gather data about a particular process that you’re working on before coming up with an output
Techniques:
-Brainstorming
-Interviews
-Focus groups
-checklists
-questionnaires and surveys
