TERMINOLOGY

Question 1

Project Charter

Answer 1

Gives Authority to PM

Question 2

Benefits Management Plan

Answer 2

When will benefits exist. When will there be a return on our investment

Question 3

Phase Gate

Answer 3

Also known as phase reviews. What we see at the end of a phase. Helps determine if the project is meeting its goals and if it should continue.

Question 4

Work Performance Data

Answer 4

Raw data and facts about a project

Question 5

Work Performance Info

Answer 5

Analyzed Data.. Allows you to act on it

Question 6

Work Performance Reports

Answer 6

Allows stakeholders to make decisions

Question 7

Iterations

Answer 7

No releases until the Project is complete

Question 8

Incremental

Answer 8

Periodic releases.
Increments of work are done.
EX: Release website with limited functionality
and use more releases to add it it.

Question 9

Organic “Simple” Structure

Answer 9

Flexible
Work well with others
PM has little to no authority
Resources are low
Owner of Org is in charge of Budget
Unlikely there is admin staff

Question 10

Functional “Centralized” Structure

Answer 10

Clear division of business units
PM’s Has no “F”un…..(Fun for functional)
-Little Authority
-Report to functional manager
-Project coordinators or team leader
-Part time role
-Little or no admin staff
-Functional manager manages budget

Question 11

Multidivisional Structures

Answer 11

-Similar to functional org
-Replication of functions for each division
-PM has little authority
-project coordinator
-Resources will be part time
-Possible part time admin staff
-Functional manager manages budget

Question 12

Weak Matrix

Answer 12

Blend of departmental and project duties
PM:
-Limited Authority
-Management of a part-time project team
-Part Time
-Project coordinator or team leader
-Part-Time admin
-Functional manager manages the project budget

Question 13

Balanced Matrix

Answer 13

PM:
-Similar to weak but they have a little bit more of authority
-Low to moderate amount of authority
-Management of Part time project team
-Part time role as a PM
-May have part -time admin staff
-PM and functional manager share management of budget

Question 14

Strong Matrix

Answer 14

PM
-Moderate to high level of power
-Management of a PT or full-time project team
-Full time role as a PM
-Full time admin staff
-PM manages project budget

Question 15

Project Oriented

Answer 15

Groups employees, collocated or not by activities on a project
PM:
-Complete or close to complete power
-High level of autonomy over projects
-Work full-time on the project with their team
-Full-time admin staff
-Manages the budget

Question 16

Virtual

Answer 16

-Network Structure
-Point of contact rep, different departments
-Challenging communication
-PM has low authority over the team
-PM and functional manager share control of budget
-PM full time or PT
-Project Team Member are part time
-Admin Staff- Full time or PT

Question 17

Hybrid

Answer 17

Composite Structure
Blend of other org Types
Special Projects
PM power unique to the structure

Question 18

Project

Answer 18

TEMPORARY endeavor to create a unique product, service, or result

Question 19

Operations

Answer 19

Operations are ongoing. There is no start or end date. They are not unique.

Question 20

Predictive Project ( Traditional/Waterfall)

Answer 20

-Planning is done upfront and beginning of project

Question 21

Agile Project

Answer 21

-Adaptive or change drive,
-Project built in small increments
-Allows customers to add requirements without having to go through a change management process

Question 22

Hybrid

Answer 22

Combination of predictive and agile

Question 23

Inputs

Answer 23

Things needed to start the process
EX: Ivanti Tickets
Onboarding confirmations

Question 24

Tools and Techniques

Answer 24

Things needed to help you execute a process
EX: Smartsheets and ivanti

Question 25

Ouputs

Answer 25

What you get out of the process

Question 26

ITTO

Answer 26

Input, Tools and Techniques, and Outputs

Question 27

Phase

Answer 27

Division within a project where extra control is needed.. Generally closed with a deliverable being ACCEPTED. Phases are used to complete deliverables Each phase has all 5 process groups

Question 28

Deliverable

Answer 28

Part of the product or project that is presented to the customer or stakeholders for acceptance

Question 29

5 Process Groups

Answer 29

1. Initiating 2.Planning 3.Executing 4.Monitoring +Controlling 5.Closing

Question 30

10 Knowledge Areas

Answer 30

1.Integration 2.Schedule 3.Scope 4.Cost 5.Quality 6.Resource 7.Communication 8.Risk 9.Procurement 10.Stakeholders

Question 31

Project Life Cycle

Answer 31

Series of phases a project will go through from start to finish. Can be predictive or adaptive.

Question 32

Predictive Life Cycle

Answer 32

Scope, time, and cost are known early in the project.

Question 33

Iterative, Incremental, or Adaptive life cycle

Answer 33

Scope is known early but the time and cost will be refined as the project is progressing.

Question 34

Program

Answer 34

A collection of of projects containing a common goal managed by a program Manager

Question 35

Portfolio

Answer 35

Collection of Projects AND Programs that are implemented to achieve a strategic business goal. Managed by portfolio Managers

Question 36

Baseline

Answer 36

Original plan plus any approved changes Three baselines on all projects are scope, time, and cost. You measure the performance of the project against the three baselines as the project is being executed. Is is impossible to measure performance without baselines What you hope will happen is the baseline

Question 36

Baseline

Answer 36

Original plan plus any approved changes Three baselines on all projects are scope, time, and cost. You measure the performance of the project against the three baselines as the project is being executed. Is is impossible to measure performance without baselines What you hope will happen is the baseline

Question 37

Historical Info

Answer 37

Records learned from previous projects

Question 38

Lessons Learned

Answer 38

Recorded at the end of every project or phase

Question 39

Project Governance

Answer 39

Frameworks, Functions, and processes a company will follow in order to complete a project EX: Some companies have specific processes to initiate projects. Some just initiate verbally

Question 40

Supportive PMO

Answer 40

Support project by providing templates and training Has low authority

Question 41

Controlling PMO

Answer 41

Support PM by providing a particualr framework they NEED to follow and templates they HAVE to use. PM has moderate authoirty

Question 42

Directive PMO

Answer 42

Direct PM on what they should be doing PM reports to PMO PMO has high authority

Question 43

Stakeholder

Answer 43

Any individual or business that may be positively or negatively affected by the project PM and project team identifies stakeholders

Question 44

Sponsor

Answer 44

Pays for the project Authorizes changes and approves project deliverables