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PM TERMS > TERMINOLOGY > Flashcards

TERMINOLOGY Flashcards

1
Q

Project Charter

A

Gives Authority to PM

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2
Q

Benefits Management Plan

A

When will benefits exist. When will there be a return on our investment

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3
Q

Phase Gate

A

Also known as phase reviews. What we see at the end of a phase. Helps determine if the project is meeting its goals and if it should continue.

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4
Q

Work Performance Data

A

Raw data and facts about a project

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5
Q

Work Performance Info

A

Analyzed Data.. Allows you to act on it

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6
Q

Work Performance Reports

A

Allows stakeholders to make decisions

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7
Q

Iterations

A

No releases until the Project is complete

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8
Q

Incremental

A

Periodic releases.
Increments of work are done.
EX: Release website with limited functionality
and use more releases to add it it.

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9
Q

Organic “Simple” Structure

A

Flexible
Work well with others
PM has little to no authority
Resources are low
Owner of Org is in charge of Budget
Unlikely there is admin staff

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10
Q

Functional “Centralized” Structure

A

Clear division of business units
PM’s Has no “F”un…..(Fun for functional)
-Little Authority
-Report to functional manager
-Project coordinators or team leader
-Part time role
-Little or no admin staff
-Functional manager manages budget

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11
Q

Multidivisional Structures

A

-Similar to functional org
-Replication of functions for each division
-PM has little authority
-project coordinator
-Resources will be part time
-Possible part time admin staff
-Functional manager manages budget

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12
Q

Weak Matrix

A

Blend of departmental and project duties
PM:
-Limited Authority
-Management of a part-time project team
-Part Time
-Project coordinator or team leader
-Part-Time admin
-Functional manager manages the project budget

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13
Q

Balanced Matrix

A

PM:
-Similar to weak but they have a little bit more of authority
-Low to moderate amount of authority
-Management of Part time project team
-Part time role as a PM
-May have part -time admin staff
-PM and functional manager share management of budget

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14
Q

Strong Matrix

A

PM
-Moderate to high level of power
-Management of a PT or full-time project team
-Full time role as a PM
-Full time admin staff
-PM manages project budget

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15
Q

Project Oriented

A

Groups employees, collocated or not by activities on a project
PM:
-Complete or close to complete power
-High level of autonomy over projects
-Work full-time on the project with their team
-Full-time admin staff
-Manages the budget

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16
Q

Virtual

A

-Network Structure
-Point of contact rep, different departments
-Challenging communication
-PM has low authority over the team
-PM and functional manager share control of budget
-PM full time or PT
-Project Team Member are part time
-Admin Staff- Full time or PT

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17
Q

Hybrid

A

Composite Structure
Blend of other org Types
Special Projects
PM power unique to the structure

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18
Q

Project

A

TEMPORARY endeavor to create a unique product, service, or result

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19
Q

Operations

A

Operations are ongoing. There is no start or end date. They are not unique.

20
Q

Predictive Project ( Traditional/Waterfall)

A

-Planning is done upfront and beginning of project

21
Q

Agile Project

A

-Adaptive or change drive,
-Project built in small increments
-Allows customers to add requirements without having to go through a change management process

22
Q

Hybrid

A

Combination of predictive and agile

23
Q

Inputs

A

Things needed to start the process
EX: Ivanti Tickets
Onboarding confirmations

24
Q

Tools and Techniques

A

Things needed to help you execute a process
EX: Smartsheets and ivanti

25
Q

Ouputs

A

What you get out of the process

26
Q

ITTO

A

Input, Tools and Techniques, and Outputs

27
Q

Phase

A

Division within a project where extra control is needed.. Generally closed with a deliverable being ACCEPTED.

Phases are used to complete deliverables

Each phase has all 5 process groups

28
Q

Deliverable

A

Part of the product or project that is presented to the customer or stakeholders for acceptance

29
Q

5 Process Groups

A
  1. Initiating
    2.Planning
    3.Executing
    4.Monitoring +Controlling
    5.Closing
30
Q

10 Knowledge Areas

A

1.Integration
2.Schedule
3.Scope
4.Cost
5.Quality
6.Resource
7.Communication
8.Risk
9.Procurement
10.Stakeholders

31
Q

Project Life Cycle

A

Series of phases a project will go through from start to finish.
Can be predictive or adaptive.

32
Q

Predictive Life Cycle

A

Scope, time, and cost are known early in the project.

33
Q

Iterative, Incremental, or Adaptive life cycle

A

Scope is known early but the time and cost will be refined as the project is progressing.

34
Q

Program

A

A collection of of projects containing a common goal managed by a program Manager

35
Q

Portfolio

A

Collection of Projects AND Programs that are implemented to achieve a strategic business goal.
Managed by portfolio Managers

36
Q

Baseline

A

Original plan plus any approved changes
Three baselines on all projects are scope, time, and cost.
You measure the performance of the project against the three baselines as the project is being executed.
Is is impossible to measure performance without baselines
What you hope will happen is the baseline

36
Q

Baseline

A

Original plan plus any approved changes
Three baselines on all projects are scope, time, and cost.
You measure the performance of the project against the three baselines as the project is being executed.
Is is impossible to measure performance without baselines
What you hope will happen is the baseline

37
Q

Historical Info

A

Records learned from previous projects

38
Q

Lessons Learned

A

Recorded at the end of every project or phase

39
Q

Project Governance

A

Frameworks, Functions, and processes a company will follow in order to complete a project

EX: Some companies have specific processes to initiate projects. Some just initiate verbally

40
Q

Supportive PMO

A

Support project by providing templates and training
Has low authority

41
Q

Controlling PMO

A

Support PM by providing a particualr framework they NEED to follow and templates they HAVE to use.
PM has moderate authoirty

42
Q

Directive PMO

A

Direct PM on what they should be doing
PM reports to PMO
PMO has high authority

43
Q

Stakeholder

A

Any individual or business that may be positively or negatively affected by the project
PM and project team identifies stakeholders

44
Q

Sponsor

A

Pays for the project
Authorizes changes and approves project deliverables

PM TERMS (14 decks)

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