Tendering Documentation and Evaluation Flashcards
What is included in the Coordinated Project Information?
- drawings
- specifications (preambles)
- BoQs
- activity schedules
- BIM models.
What are the uses of a BoQ?
- used in tender invites or evaluations
- used to value tenders
- help in obtaining subcontractor’s quotes
- used to negotiate further contracts
- for ordering materials
What are the 6 sections of a BoQ?
- preliminaries
- preambles
- measured works
- provisional sums
- prime cost sums
- day works
What are preliminaries in a BoQ?
-nature, location and scope
- names of parties involved
- project info
- requirements and obligations
- specific requirements to be priced.
What are preambles in a BoQ?
- used to shorten the main body of the BoQ
- descriptions of expected standard of materials and workmanship.
- includes BS references.
What are measured works in a BoQ?
- all the items of work
- divided into appropriate headings.
What is a provisional sum in a BoQ?
- a sum to cover the work which can’t be described using normal measurements.
- used for when the scope of work is unknown.
What is the prime cost sum in a BoQ?
-Sums included in the BoQ for subbie works or materials / plant provided by a nominated supplier.
- basically anything done by a specialist firm.
What are dayworks in a BoQ?
Any work that can’t be properly measured and valued.
Rates are the prices prevailing at the time of the work.
What is the activity schedule?
- Each activity given in the works information / accepted program is broken down into steps.
What are the tender documents?
- Formal invitation / instructions
- the form of tender method
- the form of contract and its conditions
- a pricing doc (activity schedule, BoQ etc.)
- employers requirements and contractors proposals (if D&B)
- Employers info for BIM
- Design drawings / BIM
- specifications
- H&S file
- tender return slip
Where are errors often found in tenders?
- Contract period
- pricing (inc. strategies)
- Units, decimal places, items left unpriced.
What is Cover Pricing?
- When one company finds out what others are pricing their bid and make theirs higher so it isn’t chosen.
- Because there is a belief that if they don’t submit a tender when invited they won’t be asked again.
- Happens in competitive tendering.
What is Front/ Back end loading?
- Costs are applied disproportionally at the start or end of the project to help cash flow.
- The end price of the contract is still the same.
How can the contractor alter their prices to benefit themselves?
-Front end loading
- Back end loading
- Cover pricing
- Contractors will budget for current market prices but will submit a tender with lower prices so they’re chosen. Then they charge the client the actual prices and they have to pay. This must be spotted at tender stage by the client.
