Sunapsis Flashcards
What is Sunapsis?
Sunapsis is a platform that the Purdue uses to manage the international students and scholars.
What is Sunapsis designed to support?
It is designed to support:
*Bulk intake and processing of massive quantities of data.
What is Sunapsis designed to assist?
Sunapsis assist with bulk processing of massive volumes of data.
What are the external tool that collect data?
What are the external tool that collect data?
Connect.ISS:
This is a scholar portal to upload information and documents.
My.ISS:
This is for internal use for PISA/Liaison to upload information and documents.
What is MyISS?
Is the portal into Sunapsis.
What is MyISS used for?
People use MyISS “eforms” to supply information and
documents that are then moved into the Sunapsis database.
What are templates?
Templates are used to move information from eforms, into the Client Tables that make up the core of the database
In MyIss, what means “Current Cases”?
Current Cases are records that have been active within 90 days.
In MyIss, what means “My Closed Cases”?
My Closed Cases are records that have Not been active within 90 days
Eforms Vs. Eform Groups
An eform can be: stand-alone or part of an eform group.
Eforms can be: always on (accessible and submittable at any time) or locked (preventing access until other steps in a workflow have been completed)
Single eform (This is NOT an “eform group” - it is a single two-part eform
Can compromise two parts:
* One submitted by someone having Departmental Access (Liaison or Counselor)
- Sent to an “outsider” (International, PI, Department Head, Compensation, etc)
Eform Groups
An eform group is a collection of eforms or tasks.
Eform
Can comprise
* Eforms that the Liaison can “see” and submit
* Eforms that only the international can “see” and submit
* Eforms that counselors submit (but which can be seen also by the Liaison)
Status of “Not Yet Available”
An eform is Not Yet Available if
*It is part of an e-form group, and
*The eform group has a strict order in which eforms may be accessed and submitted, and
*Another form, which is required, is not yet submitted.
Status of “Incomplete”
The e-form has been started and saved but has not been submitted.
Status of “Draft”
Indicates that either the Liaison / scholar has started the e-form in *Online Services but used Save Draft in order to complete and submit later or
*The International Office has set the e-form back to Draft status and notified the client to correct the e-form and re-submit.
Status of “Submitted”
The eform is complete and sitting in Eform Mgmt waiting for ISS.
Status of “Approved”
Eform is complete, accurate and accepted by ISS.
It locks the eform from further editing by the person who submitted it and locks the 2nd. approver out of the ‘second approver’ portion of the eform.
Status of “Archived”
Eform is no longer active.
It blocks all access to the eform. Removes the case from the checklists.
Status of “Cancelled”
Eform was ‘withdrawn’ by the person who submitted it
Status of “Denied”
ISS denied the submission.
It closes the eform completely.
Status of “Follow Up”
ISS needs to do something - ask for / receive something else, or review and process the eform.
Flags the eform clearly within the record and on any associated checklist.
Status of “Pending”
A one-part eform has been submitted and there is an alert configured that is awaiting attention.
eForm Types
There are two types of eforms:
-Required eforms: These MUST be submitted
-Optional eforms: These must be submitted IF the subject matter is relevant to the request
Sometimes a group of eforms might have two choices - where both eforms are optional but ONE of the two eforms must be submitted
