Section 7: Project Environments Part 1 Flashcards
The environment you’re in as the project manager affects how you get to _______.
manage the project
The organizational structure type determines _______ as a project manager
how much power you get
Project manager has _______ over enterprise environmental factors.
no direct control
Whenever you’re dealing with something you’re required to do in your project, you’re likely dealing with ________.
Enterprise environmental factors
Internal EEFs are created _______ but outside of _____.
by the organization
project
Internal Enterprise Environmental Factors
Organizational culture
Organizational structure
Organization governance
Leadership
Vision
Beliefs
Hierarchy of management
Ethics
Code of conduct
Expectations
Physical location of resources and facilities (physical and human)
Infrastructure of your organization
Internal Enterprise Environmental Factors
Culture, Structure and Governance
Leadership
Vision
Beliefs
Hierarchy of management
Ethics
Code of conduct
Expectations
Internal Enterprise Environmental Factors
Resources
Physical location of resources (human and physical)
Internal Enterprise Environmental Factors
Infrastructure of your organization
Equipment
Facilities
Tools
Communication channels
Technology
Availability and capabilities of these resources
Internal Enterprise Environment Factors
IT Software
Software for scheduling
Configuration management
Online systems
Work authorization systems (especially in a matrix environment)
Internal Enterprise Environmental Factors
Resource availability
People
Tools
Equipment
Facilites
Materials
Internal processes to obtain resources such as:
procurement
contracting
subcontractors
Internal Enterprise Environmental Factors
Employee capability
Skills of the employees
Necessity of coaching
Team development
Training
External Enterprise Environmental Factors
Things that occur outside of your company.
External Enterprise Environmental Factors
Marketplace conditions
The marketplace you operate within
External Enterprise Environmental Factors
Cultural influences and issues
(3)
Political climate
Customer perceptions
News
External Enterprise Environmental Factors
Laws and regulations
2
Laws
Regulations
External Enterprise Environmental Factors
Commercial databases
4
Commercial databases help predict:
Cost
Schedule
Risk studies
Benchmarking
External Enterprise Environmental Factors
Academic Research
3
Academic studies
White papers
Other publications
External Enterprise Environmental Factors
Government and industry standards
3
standards that may be unique to your discipline for:
production
environmental considerations
expectations of quality
External Enterprise Environmental Factors
Financial
3
Currency exchange rates and tariffs for international projects
Inflation for longer projects
Interest rate for longer projects
External Enterprise Environmental Factors
Physical
28
Weather
Environment where the project is taking place
Organizational Process assets follow _________.
Enterprise Environmental Factors
Organization Process Assets are:
5
Resources within an organization
Things that you can leverage
Things that have been researched
Things that can be interviewed like people
Historical information (past experience you can leverage to manage your project)
Common OPAs 1
4
Standards, policies, and organizational procedures
Standardized guidelines and performance measurements
Templates for project documents
Guidelines for adapting project management processes
Policies can be an _____ and _____.
Enterprise Environmental Factor
Organization Project Assets
because they’re not always constraints they may be something that was created for you, like how people are allowed to come onto your project or other policies that are helpful
Common Organizational Process Assets 2
4
Financial controls for purchasing, accounting codes, and procurement processes
Communication requirements such as standard forms, procedures and reports
Processes for project activities, such as change control, closing, communications, financial controls, and risk control procedures
Project closing procedures for acceptance, product validation, and evaluations
Operational Process assets are an _____ to a lot of our 49 processes.
input
Operations Process assets are often _____ as a result of a project, so therefor they are also ____ of some of the 49 processes.
updated
output
Polices, processes and procedures are ____ to each organization.
unique
3 characteristics of internal processes for project management
Within framework of best practices
How your organization managed projects
Can be enterprise environmental factors or organizational process assets
Initiating and Planning
Tailoring the organizations standard processes and procedures
What can be different in your organizaiton?
Whether you’re allowed to tailor the standard processes and procedures at all, and if so, to what depth, and who makes that determination or approves the tailoring
What organizational standards do you need to consider when starting a projecting in the Initiating and planning phase?
6
Human resources policies
Health and safety policies
Security and confidentiality policies
Quality policies
Procurement policies
Enviornmental policies
Think about what you’re creating. How does that affect how you’ll do the work? In initiating and planning, what processes and policies and procedures can be affected by product and project life cycles?
6
Project management methods
Estimation metrics
Process audits
Improvement targets
Checklists
Standardized process definitions
In terms of processes, policies, and procedures in the Initiating and Planning stage, what are some templates you might consider? And which might be required by our organization for us to use, or be expected to be used?
7
Project management plans
Project documents
Project registers
Report formats
Contract templates
Risk categories
Risk statement templates
If you have a pre-approved list of vendors you can buy from, when do you need to consider that list first? And what kind of thing is that list?
During Initiating and planning, as long as you’re project is doing procurement.
It’s part of the processes, policies and procedures of your organization.
Change control is a huge process in your exam. It’s how we look at changes from scope, schedule, cost and procurement. The change control procedures are ______.
unique to your organization
A ________ is a table typically used in requirements. It tracks each requirement through the phases until it’s done.
traceability matrix
Do you have a project budget that you have to track time against? This is an example of a ______.
Financial control procedure
How do you do defect repair or corrective actions?
You’ll have resource calendars and how do you schedule those and reserve those
How do you determine what resources will do what activity?
Assignment management
What are six processes, policies and procedures in the Executing, Monitoring and Controlling part of a proejct?
Change control procedures
Procedures to modify project documents
Traceability matrices
Financial controls procedures
Issue and defect management procedures
Resource availability control and assignment management
How do you prove that what you did was what you planned?
Some kind of validation procedure
What are five more processes, policies and procedures in the Executing, Monitoring and Controlling part of a project?
Organizational communication requirements
Procedures for prioritizing , approving, and issuing work authorizations
Templates (e.g. risk register, issue log, and change log)
Standardized guidelines, work instructions, proposal evaluation criteria, and performance measurement criteria
Product, service, or result verification and validation procedures
