Section 7: Project Environments Part 1

Question 1

The environment you’re in as the project manager affects how you get to _______.

Answer 1

manage the project

Question 2

The organizational structure type determines _______ as a project manager

Answer 2

how much power you get

Question 3

Project manager has _______ over enterprise environmental factors.

Answer 3

no direct control

Question 4

Whenever you’re dealing with something you’re required to do in your project, you’re likely dealing with ________.

Answer 4

Enterprise environmental factors

Question 5

Internal EEFs are created _______ but outside of _____.

Answer 5

by the organization
project

Question 6

Internal Enterprise Environmental Factors

Answer 6

Organizational culture
Organizational structure
Organization governance
Leadership
Vision
Beliefs
Hierarchy of management
Ethics
Code of conduct
Expectations
Physical location of resources and facilities (physical and human)
Infrastructure of your organization

Question 7

Internal Enterprise Environmental Factors
Culture, Structure and Governance

Answer 7

Leadership
Vision
Beliefs
Hierarchy of management
Ethics
Code of conduct
Expectations

Question 8

Internal Enterprise Environmental Factors
Resources

Answer 8

Physical location of resources (human and physical)

Question 9

Internal Enterprise Environmental Factors
Infrastructure of your organization

Answer 9

Equipment
Facilities
Tools
Communication channels
Technology
Availability and capabilities of these resources

Question 10

Internal Enterprise Environment Factors
IT Software

Answer 10

Software for scheduling
Configuration management
Online systems
Work authorization systems (especially in a matrix environment)

Question 11

Internal Enterprise Environmental Factors
Resource availability

Answer 11

People
Tools
Equipment
Facilites
Materials
Internal processes to obtain resources such as:
procurement
contracting
subcontractors

Question 12

Internal Enterprise Environmental Factors
Employee capability

Answer 12

Skills of the employees
Necessity of coaching
Team development
Training

Question 13

External Enterprise Environmental Factors

Answer 13

Things that occur outside of your company.

Question 14

External Enterprise Environmental Factors
Marketplace conditions

Answer 14

The marketplace you operate within

Question 15

External Enterprise Environmental Factors
Cultural influences and issues
(3)

Answer 15

Political climate
Customer perceptions
News

Question 16

External Enterprise Environmental Factors
Laws and regulations
2

Answer 16

Laws
Regulations

Question 17

External Enterprise Environmental Factors
Commercial databases
4

Answer 17

Commercial databases help predict:
Cost
Schedule
Risk studies
Benchmarking

Question 18

External Enterprise Environmental Factors
Academic Research
3

Answer 18

Academic studies
White papers
Other publications

Question 19

External Enterprise Environmental Factors
Government and industry standards
3

Answer 19

standards that may be unique to your discipline for:
production
environmental considerations
expectations of quality

Question 20

External Enterprise Environmental Factors
Financial
3

Answer 20

Currency exchange rates and tariffs for international projects
Inflation for longer projects
Interest rate for longer projects

Question 21

External Enterprise Environmental Factors
Physical
28

Answer 21

Weather
Environment where the project is taking place

Question 22

Organizational Process assets follow _________.

Answer 22

Enterprise Environmental Factors

Question 23

Organization Process Assets are:
5

Answer 23

Resources within an organization
Things that you can leverage
Things that have been researched
Things that can be interviewed like people
Historical information (past experience you can leverage to manage your project)

Question 24

Common OPAs 1
4

Answer 24

Standards, policies, and organizational procedures
Standardized guidelines and performance measurements
Templates for project documents
Guidelines for adapting project management processes

Question 25

Policies can be an _____ and _____.

Answer 25

Enterprise Environmental Factor Organization Project Assets because they're not always constraints they may be something that was created for you, like how people are allowed to come onto your project or other policies that are helpful

Question 26

Common Organizational Process Assets 2 4

Answer 26

Financial controls for purchasing, accounting codes, and procurement processes Communication requirements such as standard forms, procedures and reports Processes for project activities, such as change control, closing, communications, financial controls, and risk control procedures Project closing procedures for acceptance, product validation, and evaluations

Question 27

Operational Process assets are an _____ to a lot of our 49 processes.

Answer 27

input

Question 28

Operations Process assets are often _____ as a result of a project, so therefor they are also ____ of some of the 49 processes.

Answer 28

updated output

Question 29

Polices, processes and procedures are ____ to each organization.

Answer 29

unique

Question 30

3 characteristics of internal processes for project management

Answer 30

Within framework of best practices How your organization managed projects Can be enterprise environmental factors or organizational process assets

Question 31

Initiating and Planning Tailoring the organizations standard processes and procedures What can be different in your organizaiton?

Answer 31

Whether you're allowed to tailor the standard processes and procedures at all, and if so, to what depth, and who makes that determination or approves the tailoring

Question 32

What organizational standards do you need to consider when starting a projecting in the Initiating and planning phase? 6

Answer 32

Human resources policies Health and safety policies Security and confidentiality policies Quality policies Procurement policies Enviornmental policies

Question 33

Think about what you're creating. How does that affect how you'll do the work? In initiating and planning, what processes and policies and procedures can be affected by product and project life cycles? 6

Answer 33

Project management methods Estimation metrics Process audits Improvement targets Checklists Standardized process definitions

Question 34

In terms of processes, policies, and procedures in the Initiating and Planning stage, what are some templates you might consider? And which might be required by our organization for us to use, or be expected to be used? 7

Answer 34

Project management plans Project documents Project registers Report formats Contract templates Risk categories Risk statement templates

Question 35

If you have a pre-approved list of vendors you can buy from, when do you need to consider that list first? And what kind of thing is that list?

Answer 35

During Initiating and planning, as long as you're project is doing procurement. It's part of the processes, policies and procedures of your organization.

Question 36

Change control is a huge process in your exam. It's how we look at changes from scope, schedule, cost and procurement. The change control procedures are ______.

Answer 36

unique to your organization

Question 37

A ________ is a table typically used in requirements. It tracks each requirement through the phases until it's done.

Answer 37

traceability matrix

Question 38

Do you have a project budget that you have to track time against? This is an example of a ______.

Answer 38

Financial control procedure

Question 39

How do you do defect repair or corrective actions?

Question 40

You'll have resource calendars and how do you schedule those and reserve those

Question 41

How do you determine what resources will do what activity?

Answer 41

Assignment management

Question 42

What are six processes, policies and procedures in the Executing, Monitoring and Controlling part of a proejct?

Answer 42

Change control procedures Procedures to modify project documents Traceability matrices Financial controls procedures Issue and defect management procedures Resource availability control and assignment management

Question 43

How do you prove that what you did was what you planned?

Answer 43

Some kind of validation procedure

Question 44

What are five more processes, policies and procedures in the Executing, Monitoring and Controlling part of a project?

Answer 44

Organizational communication requirements Procedures for prioritizing , approving, and issuing work authorizations Templates (e.g. risk register, issue log, and change log) Standardized guidelines, work instructions, proposal evaluation criteria, and performance measurement criteria Product, service, or result verification and validation procedures