Section 6: Project Management Components Flashcards
5 PM Process Groups
Initiating
Planning
Executing
Monitoring/Controlling
Closing
10 PM Knowledge Areas
Integration management
Scope
Schedule
Cost
Quality
Resources
Risk
Communication
Procurement
Stakeholders
4 Adaptive Environments
Lean
Scrum
Agile
XP
WPD
Work Performance Data
Raw data about the project work, the facts. As work is done you collect this data. It is not very usable.
What are the number of activities in process, finished, change requests etc.
You collect this data through status meetings, communication with team, work authorization platforms.
WPI
Work Performance Information
We’ve studied the data and we’ve analyzed it and we can use it to get actionable results.
WPR
Work Performance Reports
Dashboards, project updates, a way to take the data and communicate it clearly.
Most often we’re talking status reports, but could be risk report, variance report, etc.
Helps stakeholders make decisions
Tailoring the process
- What process are we going to use on a project
- To what extent should we use each process
- Not every process is needed on every project
- The larger the project, the more processes are likely needed.
Processes live inside of ______.
Knowledge areas
What are the steps of the project management lifecycle?
Initiating
Planning
Executing
Monitoring and Controlling
Closing
What are the 2 types of project life cycles?
Predictive / Waterfall
Adaptive
What are four characteristics of Iterative and Incremental Life Cycles?
Phases repeat through iterations
Iterations create deliverables
Detailed scope is elaborated for each iteration
Changes to the project scope are expected
What is the difference between iterative and incremental life cycles?
Iterative cycles over and over to create a final product, incrementals give you a piece at each cycle.
Five characteristics of Adaptive life cycles
Change-driven
Agile project management
Rapid iterations or project work
Backlog of requirements
Changes to the project scope are expected
Stories are ________ from the user.
requirements
During a sprint, there can be no ______.
changes
The product owner can ______ the backlog after each sprint.
re-order
What are four examples of business documents?
Project business case
Project charter
Project management plan
Benefits management plan
Phase gate
At the end of a phase there’s a review of what I’ve done so far. I can’t go to the next phase until I’ve gone through the phase gate.
What are 2 reports that will be used if we didn’t hit KPIs, was late, was over budget, didn’t pass a phase gate?
Exceptions report
Variance report
Another name for phase gate is ___________.
kill point
5 decisions of comparison
Continue to the next phase
Continue to the next phase with modification
End the project
Remain in the phase
Repeat the phase or elements of it
A project business case is really an ______ ________ _______.
Economic feasibility study
Can we afford to do the project?
Does it make sense to invest in the project?
The business case is _____ throughout the project as there are new discoveries and changes.
maintained
The __________ ______ is accountable for the development and maintenance of the business case.
project sponsor
The project manager is responsible for providing ________ for updates to the business case.
recommendations
A business case can be at a ________ level.
program
A business case defines the _______ and how we’re solving it.
problem
A business case is a statement _____ ___ ______ _____ ___ _______ to be addressed including the value.
documenting the business problem or opportunity
A business case identifies the ______ that are affected.
stakeholders
The business case will often identify the high level ____ of the project.
scope
What is project determination?
Should we do the project or not?
6 possible characteristics of project determination within a business case
Organizational strategies, goals and objectives
Root cause or contributors of an opportunity
Gap analysis of capabilities
Known risks
Critical success factors
Decision criteria
3 levels of criteria for requests in a business case
Required
Desired
Optional
What are some conclusions of a business case?
Do nothing - business as usual
Do the minimum work possible
Do more than the minimum work possible
Usually coming from a business analyst
What is the Project Benefits Management Plan and who usually creates it?
A document that defines how project benefits will be created, maximized and sustained. Usually created by the business analyst.
What is a benefit in terms of project management?
A benefit is a project outcome that provides value to the organization and the project beneficiaries.
What are the first three characteristics of the project benefits management plan?
What are the target benefits (such as expected tangible and intangible value)
How will the project benefits strategically align with the business goals
What timeframe will the benefits come - phase, short term, long term, and ongoing.
What are the second three characteristics of the project benefits management plan?
Metrics - how will you show benefits have been realized?
Assumptions - what are the factors expected to be in place
Risks - the risks that come with realizing the benefits
Integration management is the _____ of project management.
Gears
What are the 7 processes of integration management?
Develop project charter
Develop project management plan
Direct and manage the project work
Manage project knowledge
Monitor and control project work
Perform integrated change control
Close project or phase
What are the 6 processes of Scope Management
Plan scope management
Collect requirements
Define scope
Create WBS
Validate scope
Control scope
What are the 6 processes of Schedule Management?
Plan schedule management
Define activities
Sequence activities
Estimate activity durations
Develop schedule
Control schedule
What are the 4 processes of Cost Management
Plan cost management
Estimate costs
Determine budget
Control costs
What are the 3 processes of Quality Management
Plan quality management
Manage quality
Control quality
What are the 6 processes of resource management?
Plan resource management
Estimate activity resources
Acquire resources
Develop team
Manage team
Control resources
What are the 3 processes of Communications Management
Plan communications management
Manage communications
Monitor communications
What are the 7 processes of Risk Management?
Plan risk management
Identify risks
Perform qualitative risk analysis
Perform quantitative risk analysis
Plan risk responses
Implement risk responses
Monitor risks
What the the 3 processes of Procurement Management
Plan procurement management
Conduct procurement
Control procurements
What are the 4 processes of Stakeholder Management?
Identify stakeholders
Planning stakeholder engagement
Manage stakeholder engagement
Monitor stakeholder engagement
