Section 6: Project Management Components

Question 1

5 PM Process Groups

Answer 1

Initiating
Planning
Executing
Monitoring/Controlling
Closing

Question 2

10 PM Knowledge Areas

Answer 2

Integration management
Scope
Schedule
Cost
Quality
Resources
Risk
Communication
Procurement
Stakeholders

Question 3

4 Adaptive Environments

Answer 3

Lean
Scrum
Agile
XP

Question 4

WPD

Answer 4

Work Performance Data

Raw data about the project work, the facts. As work is done you collect this data. It is not very usable.

What are the number of activities in process, finished, change requests etc.

You collect this data through status meetings, communication with team, work authorization platforms.

Question 5

WPI

Answer 5

Work Performance Information

We’ve studied the data and we’ve analyzed it and we can use it to get actionable results.

Question 6

WPR

Answer 6

Work Performance Reports

Dashboards, project updates, a way to take the data and communicate it clearly.

Most often we’re talking status reports, but could be risk report, variance report, etc.

Helps stakeholders make decisions

Question 7

Tailoring the process

Answer 7

1. What process are we going to use on a project
2. To what extent should we use each process
3. Not every process is needed on every project
4. The larger the project, the more processes are likely needed.

Question 8

Processes live inside of ______.

Answer 8

Knowledge areas

Question 9

What are the steps of the project management lifecycle?

Answer 9

Initiating
Planning
Executing
Monitoring and Controlling
Closing

Question 10

What are the 2 types of project life cycles?

Answer 10

Predictive / Waterfall
Adaptive

Question 11

What are four characteristics of Iterative and Incremental Life Cycles?

Answer 11

Phases repeat through iterations
Iterations create deliverables
Detailed scope is elaborated for each iteration
Changes to the project scope are expected

Question 12

What is the difference between iterative and incremental life cycles?

Answer 12

Iterative cycles over and over to create a final product, incrementals give you a piece at each cycle.

Question 13

Five characteristics of Adaptive life cycles

Answer 13

Change-driven
Agile project management
Rapid iterations or project work
Backlog of requirements
Changes to the project scope are expected

Question 14

Stories are ________ from the user.

Answer 14

requirements

Question 15

During a sprint, there can be no ______.

Answer 15

changes

Question 16

The product owner can ______ the backlog after each sprint.

Answer 16

re-order

Question 17

What are four examples of business documents?

Answer 17

Project business case
Project charter
Project management plan
Benefits management plan

Question 18

Phase gate

Answer 18

At the end of a phase there’s a review of what I’ve done so far. I can’t go to the next phase until I’ve gone through the phase gate.

Question 19

What are 2 reports that will be used if we didn’t hit KPIs, was late, was over budget, didn’t pass a phase gate?

Answer 19

Exceptions report
Variance report

Question 20

Another name for phase gate is ___________.

Answer 20

kill point

Question 21

5 decisions of comparison

Answer 21

Continue to the next phase
Continue to the next phase with modification
End the project
Remain in the phase
Repeat the phase or elements of it

Question 22

A project business case is really an ______ ________ _______.

Answer 22

Economic feasibility study

Can we afford to do the project?
Does it make sense to invest in the project?

Question 23

The business case is _____ throughout the project as there are new discoveries and changes.

Answer 23

maintained

Question 24

The __________ ______ is accountable for the development and maintenance of the business case.

Answer 24

project sponsor

Question 25

The project manager is responsible for providing ________ for updates to the business case.

Answer 25

recommendations

Question 26

A business case can be at a ________ level.

Answer 26

program

Question 27

A business case defines the _______ and how we're solving it.

Answer 27

problem

Question 28

A business case is a statement _____ ___ ______ _____ ___ _______ to be addressed including the value.

Answer 28

documenting the business problem or opportunity

Question 29

A business case identifies the ______ that are affected.

Answer 29

stakeholders

Question 30

The business case will often identify the high level ____ of the project.

Answer 30

scope

Question 31

What is project determination?

Answer 31

Should we do the project or not?

Question 32

6 possible characteristics of project determination within a business case

Answer 32

Organizational strategies, goals and objectives Root cause or contributors of an opportunity Gap analysis of capabilities Known risks Critical success factors Decision criteria

Question 33

3 levels of criteria for requests in a business case

Answer 33

Required Desired Optional

Question 34

What are some conclusions of a business case?

Answer 34

Do nothing - business as usual Do the minimum work possible Do more than the minimum work possible Usually coming from a business analyst

Question 35

What is the Project Benefits Management Plan and who usually creates it?

Answer 35

A document that defines how project benefits will be created, maximized and sustained. Usually created by the business analyst.

Question 36

What is a benefit in terms of project management?

Answer 36

A benefit is a project outcome that provides value to the organization and the project beneficiaries.

Question 37

What are the first three characteristics of the project benefits management plan?

Answer 37

What are the target benefits (such as expected tangible and intangible value) How will the project benefits strategically align with the business goals What timeframe will the benefits come - phase, short term, long term, and ongoing.

Question 38

What are the second three characteristics of the project benefits management plan?

Answer 38

Metrics - how will you show benefits have been realized? Assumptions - what are the factors expected to be in place Risks - the risks that come with realizing the benefits

Question 39

Integration management is the _____ of project management.

Answer 39

Gears

Question 40

What are the 7 processes of integration management?

Answer 40

Develop project charter Develop project management plan Direct and manage the project work Manage project knowledge Monitor and control project work Perform integrated change control Close project or phase

Question 41

What are the 6 processes of Scope Management

Answer 41

Plan scope management Collect requirements Define scope Create WBS Validate scope Control scope

Question 42

What are the 6 processes of Schedule Management?

Answer 42

Plan schedule management Define activities Sequence activities Estimate activity durations Develop schedule Control schedule

Question 43

What are the 4 processes of Cost Management

Answer 43

Plan cost management Estimate costs Determine budget Control costs

Question 44

What are the 3 processes of Quality Management

Answer 44

Plan quality management Manage quality Control quality

Question 45

What are the 6 processes of resource management?

Answer 45

Plan resource management Estimate activity resources Acquire resources Develop team Manage team Control resources

Question 46

What are the 3 processes of Communications Management

Answer 46

Plan communications management Manage communications Monitor communications

Question 47

What are the 7 processes of Risk Management?

Answer 47

Plan risk management Identify risks Perform qualitative risk analysis Perform quantitative risk analysis Plan risk responses Implement risk responses Monitor risks

Question 48

What the the 3 processes of Procurement Management

Answer 48

Plan procurement management Conduct procurement Control procurements

Question 49

What are the 4 processes of Stakeholder Management?

Answer 49

Identify stakeholders Planning stakeholder engagement Manage stakeholder engagement Monitor stakeholder engagement