Section 5: Project Scope Management Flashcards
Product Scope
- features and functions from the customer requirements
- characteristics of customers’ deliverable
- product scope is derived from Collect Requirements
- Validate Scope is how Product Scope Confirmation is completed
Project Scope
-work to be completed to satisfy the product scope
Includes
- project scope description
- project deliverables
- acceptance criteria
- project exclusions
Scope in Project Life Cycles
Predictive - scope defined at beginning & change resistant
Adaptive - scope developed through iterations & except changes
Scope and Project Completion
- Project Scope is measured against project plan
- Product scope is measured against project requirements
Requirements
-conditions or capabilities that must exist in a product, service or result
Project Manager and Business Analyst Relationship
- collaborative relationship
- BA has requirements responsibilities
- PM has project delivery responsibilities
- both need to say in their “swim lanes”
Inverted Triangle Model
Triple Constraints of Project Management
What is Fixed vs. Variable
- Predictive - Scope is FIXED, Time & Cost can VARY
- Adaptive/Agile - Time & Cost are FIXED, Scope can VARY
Scope Management Plan
- DOES NOT DEFINE PROJECT SCOPE
- Defines how
- ** to create project scope statement
- ** to create WBS
- ** scope baseline will be approved and maintained
- ** formal acceptance of deliverables will happen
Requirements Management Plan
- how will requirement activities be
- *planned
- tracked
- reported
- define configuration management activities(features and functions)
- define requirements prioritization process
- outline metrics to be used (Requirements traceability matrix or RTM)
Requirements traceability matrix
- a table of all the requirements
- tracks where requirements currently are in each phase
Collecting Project Requirements
- collaborate with Business Analyst
- determine, document and manage requirements
- Requirements help define the PRODUCT scope and project scope
- Collection Requirements can be performed once or at a predefined point
User Story
-make up the product backlog (list of requirements in agile)
-defines the Role, the Goal and the Motivation
Role = who benefits from feature
Goal = what is trying to be accomplished
Motivation = benefit to stakeholder (end result)
Types of Requirements
Business Requirements - higher-level needs of the organization
Stakeholder Requirements - needs of a stakeholder or stakeholder group
Solution Requirements - features, functions and characteristics of the product or service
1 - Functional requirements = describe behaviour of product
2 - Nonfunctional requirements = describe environmental conditions/qualities
Transition Requirements - from the current state to the future state
Project Requirements - actions, processes, or other conditions (forms, templates, etc.)
Quality Requirements - validate the successful completion of a project deliverable or fulfillment
Project Charter Vs Project Scope
Project Scope is about DELIVERY
Project Charter is about AUTHORITY
Work Breakdown Structure (WBS)
- WBS is a decomposition of the project scope
- subdivide the project work
- smallest item is WORK PACKAGE
- major component of the SCOPE BASELINE
Create WBS
- process of decomposing project scope
- deliverables-orientated
- NOT the activities list
- acts as an input for many project planning tools
- helps to visualizes the project and overall scope
- defines what’s in scope
- deterrent to scope change
Scope Baseline
- Project Scope Statement
- WBS
- WBS dictionary
WBS Dictionary
glossary of all the work packages and defines what each of the work packages are
Scope Validation
customer inspects the deliverables
FOCUS is on ACCEPTANCE
Formally Accepting the Project Work:
- we want the customer to inspects and accept deliverables for phases and project
- customer typically signs off of deliverables
- Change Requests = possible output
Quality Control
inspecting the deliverables
FOCUS is on CORRECTNESS and keeping mistakes out of the customers hands
happens before Scope Validation
Control Project Scope
integrated change control related to scope
Scope changes trigger configuration management
Questions to ask when faced with Scope Changes:
- are changed agreed upon?
- has the change happened already?
- how to manage the existing change?
- how to incorporate approved changes?
- what baselines are affected by the change?
