Section 4: Integration Management Flashcards
What is the primary role of project managers?
Integration management
This role is considered the main responsibility of project managers, although they have roles in other knowledge areas as well.
Which knowledge area has processes in all five process groups?
Integration management
This is unique to integration management among all knowledge areas.
How many processes are there in the integration management knowledge area?
Seven processes
These processes cover different aspects of project management.
What is the first process in the integration management knowledge area?
Develop project charter process
This is categorized as an initiating process.
What is the second process in the integration management knowledge area?
Develop project management plan
This process falls under the planning category.
Which processes are included in the executing process group of integration management?
Direct and manage project work, Manage project knowledge
These processes are essential for executing project tasks.
What are the monitoring and controlling processes in the integration management knowledge area?
Monitor and control project work, Perform Integrated Change Control
These processes help in overseeing project performance.
What is the final process in the integration management knowledge area?
Close project or phase
This is the only process in the closing process group.
Fill in the blank: The develop project charter process is an _______.
initiating process
True or False: Integration management is the only knowledge area with processes in all process groups.
True
What is a project charter?
A formal document that authorizes the project manager and the project team to start the project and execute the project tasks.
What is the typical length of a project charter?
3 to 4 pages, although it may vary based on project size.
What information is included in a project charter?
It may include the project name, description, project manager, authority level, sponsors, approval date, business case summary, estimated budget, project objectives, project approval requirements, high level product description, key stakeholders, high level assumptions, constraints, risks, milestones, project exit criteria, and project success criteria.
Who signs the project charter?
The project sponsor.
True or False: There can be more than one project sponsor.
True.
What is a business case?
A business document that answers why the project is initiated, typically 15 to 20 pages long.
What is the iterative process related to the business case?
The creation of the business case, which may be reviewed and updated during the project life cycle.
What key information is found in the business case?
- Business need
- Contribution to key objectives
- Strategic and operational benefits
- High level business risks
- Linkage of benefits and risks to objectives
- High level constraints and assumptions.
What are project objectives as described in the project charter?
The benefits resulting from the project, including scope, total duration, and budget.
What is included under project approval requirements in a project charter?
Information about what approvals are needed and who approves them.
What are high level assumptions, constraints, and risks in a project charter?
These are not detailed but provide a summary of potential issues that may affect the project.
What is an assumption log?
A document created at the beginning of a project to track assumptions and constraints.
What is an assumption in project management?
A belief about a future event or condition that is taken for granted during project planning.
What is a constraint in project management?
Boundaries that limit project options, such as time or budget limits.
What are the three major constraints often referred to as the triple constraint?
- Schedule
- Cost
- Scope.
True or False: If one of the triple constraints changes, the others will remain unaffected.
False.
What additional important constraints may affect a project?
- Quality
- Risk
- Customer satisfaction
- Resources.
Who is responsible for determining project constraints?
The project manager, project team, and project sponsor.
Fill in the blank: The project charter influences almost all of the _______ areas of the project.
[knowledge]
What is included in the project exit criteria?
Conditions under which the project will be terminated or closed.
What does the project success criteria define?
What conditions must be met for the project to be considered successful.
What essential information is included in the project charter?
Business case summary
What document is needed to develop the project charter?
Business case document
What two elements are included in the assumption log?
Assumptions and constraints
Who is responsible for creating the business documents?
Project sponsor
What role does the project manager play concerning business documents?
Ensures project execution according to documents
Can project managers change business documents?
No, but they can recommend changes
What agreements are used to create the project charter?
Agreements between the organization and the customer
What are organizational process assets?
Documents, templates, procedures, policies, and historical information provided by the organization
What is an example of an organizational process asset?
WBS templates
What type of information might you need from historical data?
Manpower amounts for specific activities
What are enterprise environmental factors?
Factors that affect project management and are beyond team control
What is an example of an internal enterprise environmental factor?
Company culture
What is an example of an external enterprise environmental factor?
Governmental standards
What tools and methods are helpful in creating the project charter?
Expert judgment, meetings, data gathering methods
What type of expertise is needed for developing the project charter and assumption log?
Expert judgment
What is one way to gather data while creating the project charter?
Brainstorming
What interpersonal skills can assist in the project charter development?
Meeting management, conflict management, facilitation
Fill in the blank: The _____ is responsible for the maintenance of business documents.
Project sponsor
True or False: Project managers have the authority to change business documents.
False
What is the role of meetings in creating the project charter?
Provide better coordination and discussion of project details
What should be discussed during meetings for developing the project charter?
Success criteria, high-level requirements, milestones
