Section 3: Knowledge Areas, Process Groups and Performance Domains Flashcards
What is the definition of a process according to Google Translate?
A series of actions or steps taken in order to achieve a particular end.
In project management, what do we call the particular end of a process?
Outputs.
What are the actions and steps taken to create outputs called?
Tools and techniques.
What are the inputs in the context of a process?
The things needed to get the outputs.
What does the acronym ITTO stand for?
Inputs, tools and techniques, and outputs.
According to the CAPM ECO, what percentage of exam questions are related to predictive methodologies?
17%.
What will be discussed in relation to risk management in future lectures?
The risk register and its use in a given situation.
What is another enabler discussed in the stakeholder management section?
Using a stakeholder register.
What is classified as another enabler in project closure?
Project closure in the integration management section.
What percentage of tasks in the Capm will be covered after discussing the 49 processes?
Around 50 to 55%.
How many process groups can we categorize processes into?
Five.
List the five process groups.
- Initiating
- Planning
- Executing
- Monitoring and controlling
- Closing
How many knowledge areas are there in project management?
Ten.
List the ten knowledge areas in project management.
- Integration management
- Scope management
- Schedule management
- Cost management
- Quality management
- Resource management
- Communications management
- Risk management
- Procurement management
- Stakeholder management
True or False: The outputs of a process may serve as inputs to other processes.
True.
Fill in the blank: The process is considered a _____ that creates outputs from inputs using tools and techniques.
machine.
What are the five process groups in project management?
Initiating, Planning, Executing, Monitoring and Controlling, Closing
What is the most important output of the initiating process group?
The Project Charter
Who is responsible for issuing the project charter?
The project sponsor
What high-level planning is done in the initiating process group? List at least three items.
- High level work breakdown structure
- High level schedule and budget estimates
- High level product scope
- High level requirements
- High level constraints
- High level assumptions
- High level risks
What are the two processes in the initiating process group?
- Develop project charter process
- Identify stakeholders process
Why is planning important before starting a project?
It prevents mistakes, rework, inefficiencies, conflicts, poor resource management, and needless overtime.
How many processes are in the planning process group?
24 out of the 49 processes
What is the primary aim of the monitoring and controlling process group?
To control the executed work according to the plan by monitoring and controlling the project efforts.
What is the only process in the closing process group?
Close project or phase process
True or False: The process groups in project management must be followed in a linear sequence.
False
During which process group is the project manager assigned?
Initiating process group
Fill in the blank: The executing process group is the _______ part of the project.
[doing]
What may require revisiting previous processes during a project?
Variances identified during the monitoring and controlling process
What happens to the final product in the closing process group?
It is confirmed to be acceptable and transferred to the customer or other parties.
What is created and formally approved in the initiating process group?
The Project Charter
What does high-level planning in the initiating process group imply?
It is not detailed; it is general.
What are the key areas that need to be planned before starting a project? List at least three.
- Scope
- Schedule
- Cost
- Quality
- Resources
- Communications
- Risks
- Procurements
- Stakeholders
What is the primary role of a project manager concerning integration management?
To ensure the coordination of the processes of a project
What is developed in the integration management knowledge area?
- Project charter
- Assumption log
- Project management plan
- Lessons learned
- Issue log
- Work performance reports
- Final report
What is the focus of scope management?
To define the work to be done to complete the project
Fill in the blank: The _______ management plan is created in the scope management knowledge area.
Scope
What activities are involved in schedule management?
- Schedule management plan creation
- Activities definition and sequencing
- Project schedule network diagrams
- Duration estimation
- Project schedule development
What is created and monitored in cost management?
The budget of the project
What activities are done in Cost Management?
- The cost management plan is created
- Costs are estimated
- The cost baseline is created
4.Earned value management concepts
What is the main purpose of quality management?
To plan, manage, and control the quality
What documents are prepared as a result of quality management activities?
- Quality metrics
- Quality reports
- Test and evaluation documents
What is managed in the resource management knowledge area?
Both physical and human resources
Fill in the blank: The _______ management plan and team charter are created in resource management.
Resource
What activities are performed in communications management?
Creation of the communications management plan and managing project communications
What is the purpose of risk management?
To help the project manager deal with problems before they occur
What is the first step in risk management activities?
Creation of the risk management plan
What types of analysis are performed on risks in the risk management knowledge area?
- Qualitative risk analysis
- Quantitative risk analysis
What does procurement management deal with?
Acquiring products or services from outside the organization
Fill in the blank: In procurement management, the _______ management plan is created.
Procurement
What is created in stakeholder management?
- Stakeholder register
- Stakeholder engagement plan
True or False: Stakeholders can only impact a project positively.
False
What is the importance of stakeholder management?
It affects the success of the project
What activities are involved in scope management?
- The Scope Management Plan
- The requirements management plan
- The requirements document
- The requirements traceability matrix
- The project scope statement
- The work breakdown structure
What activities are involved in quality management?
- The quality management plan is created
- The quality metrics are determined
- The quality reports are prepared
- The test and evaluation documents are prepared.
What activities are involved in Resource management?
- The resource management plan is created
- The team charter is created
- Activity resources are estimated and assigned
- Team development and management activities are done.
What activities are involved in Procurement Management?
- The procurement management plan is created.
- The bidding activities are done.
- Make-or-buy decisions are done
- Agreements are signed.
- Procurements are closed
What does the seventh edition of the PMBoK Guide focus on?
High-level steps and methods for conducting a project from beginning to end.
What are the eight areas that the PMBoK Guide introduced?
Performance domains.
List the eight performance domains.
- Stakeholders
- Team
- Development approach and lifecycle planning
- Project work
- Measurement
- Uncertainty
*Planning
*Delivery
True or False: The performance domains are the same as the knowledge areas or process groups.
False.
What is the role of the measurement domain in project management?
Focus on monitoring and controlling processes and methods to measure a project’s performance.
Fill in the blank: If following a predictive approach, processes like control costs and control _______ are used.
schedule.
What types of charts are used in an Agile approach for measurement?
- Burn up charts
- Burndown charts
How do the performance domains interact with each other?
Each domain can affect others and be affected by others.
What is necessary for achieving project success regarding performance domains?
Focus on each of the performance domains one by one all the time.
True or False: The performance domains end once a project reaches completion.
False.
How is the information structured in the course regarding performance domains?
Information is integrated into related lectures without separate headings for each domain.
What is the benefit of integrating knowledge from performance domains into related sections?
Prevents repeating the same knowledge over and over.
