SECNAV M5216.5 DON Correspondence Manual

Question 0

Who will administer the Correspondence Management Program within the Navy and Marine Corps?

Answer 0

CNO and CMC

Question 1

Who will administer the DON Correspondence Program?

Answer 1

Secretary of the Navy (SECNAV)

Question 2

Who will screen incoming correspondence, assign action offices and due dates, and indicate any required concurrences?

Answer 2

Administration Officers

Question 3

To a large degree, the image and effectiveness of the DON is portrayed by the tone, quality, and responsiveness of what?

Answer 3

Correspondence

Question 4

What are offen better than correspondence for working out details?

Answer 4

Conversations

Question 5

Follow your what when corresponding on substantive matters such as command decisions, policy issues, and official recommendations?

Answer 5

Chain of command

Question 6

What addressee will always forward official correspondence with an endorsement?

Answer 6

“Via”

Question 7

When writing to higher authority on a personal matter affecting the command, prepare your letter on plain bind paper in what format?

Answer 7

Standard Letter

Question 8

Marine Corps Personnel when writing to night authority us NAVMC 10274, administrative action (AA) Form, as prescribed in what?

Answer 8

Marine Corps Order 5216.19

Question 9

What provide a fast and reliable means for sending official correspondence?

Answer 9

Facsimile machines

Question 10

What eliminate the cost of addressing envelopes and the risk of putting letters in the wrong envelopes?

Answer 10

Window envelopes

Question 11

Use what when possible for routine matters that require no personal touch?

Answer 11

From letters

Question 12

What are pre-drafted standard letters that contain paragraphs that you may pick from to beat fit the situation for which you are writing?

Answer 12

Guide letters

Question 13

What is a critical step in the processing of outgoing correspondence?

Answer 13

Coordination

Question 14

Always coordinate during what stage, before correspondence is put into final form and submitted for signature?

Answer 14

Drafting

Question 15

Delicate what to the lowest legal and practical level?

Answer 15

Signature authority

Question 16

An individual who signs correspondent under delegate authority will use what term typed below their name when signing documents under this delegated authority?

Answer 16

“By direction”

Question 17

In the absence of the commander/commanding officer in charge, and where specifically authorized by law or regulation, and officer who temporarily succeeds to command shall sign official correspondence with what term typed below thei name?

Answer 17

“Acting”

Question 18

When a piece go correspondence is in final form and the offical that would normally sign the correspondence is unable to do so, it is permissible to have the correspondence signed what?

Answer 18

“for”

Question 19

What is the correspondence that requires some type of action, requires a response, or has long-term reference value?

Answer 19

Controlled correspondence

Question 20

Assign what to only incoming mail that requires a response or has long term reference value?

Answer 20

Controls

Question 21

Use what to track the status of controlled correspondence routes for action?

Answer 21

OPNAV 5211/7 Correspondence/Document control card

Question 22

Normally, correspondence should be answered withing how many working days or as prescribed by the immediate superior in command or by the tasking authority for the response?

Answer 22

10 working days

Question 23

Correspondence from congress shall be answered within how many workdays of receipt?

Answer 23

5 working days

Question 24

For more information on the handling of naval legislative affairs refer to what instruction?

Answer 24

SECNAVINST 5730.5J

Question 25

Answer freedom of information act (FOIA) requests and privacy act to request within how many workdays of receipt?

Answer 25

10 workdays

Question 26

Limit the use of the SSN of a service member or civilian employee of the DoD unless essential for identification and authorized for use by authority of what?

Answer 26

Executive Order 9397

Question 27

The standard size paper for all official letterhead stationary is what?

Answer 27

8 1/2” by 11”

Question 28

The use of letterhead is authorized for commanders, commanding officers, officers in charge and directors or those who have a signature authority for commands that are represented in the what?

Answer 28

SNDL

Question 29

Letterhead stationary of the DON shall bear a seal of the DoD that is what in size?

Answer 29

One inch in diameter

Question 30

What can prevent a letter from becoming too detailed?

Answer 30

Enclosure

Question 31

An enclosure marking goes in the what whether the text is arranged normally or lengthwise?

Answer 31

Lower right corner

Question 32

When size, weight, or other factors prevent sending an enclosure with a letter, send it separately and type what after the enclosure’s description?

Answer 32

“sep cover”

Question 33

Express what time in four digits based on the 24 hour clock?

Answer 33

Military

Question 34

There are how many date formats allowed for use in Navy correspondence?

Answer 34

Three

Question 35

What date format is the only used as part of the sender’s symbol, or in the absence of the senders symbol, as the date for the letter?

Answer 35

Abbreviated

Question 36

What date formate is only used in the text of correspondence?

Answer 36

Standard

Question 37

What date format is used as both the date of the correspondence and in the text?

Answer 37

Civilian

Question 38

Do not abbreviate military titles in the text of what?

Answer 38

Press reports

Question 39

For examples on punctuating, capitalizing, and spelling, refer to the what?

Answer 39

Government printing office (GPO) style manual

Question 40

What is the preferred font style and size for official correspondence?

Answer 40

Courier New 12-point