S4F12 - Unit 4 (Configuring the Header and Line Items for Financial Accounting Documents)

Question 1

SAP S/4HANA is based on the document principle.

List the course of actions that this principle implies.

Answer 1

1. A document is saved for every business transaction.
2. The document remains as a complete unit in the system until it is archived.
3. Every document is uniquely identified by the following fields:
   >Document number
   >Company code
   >Fiscal year

Question 2

Name the two important control keys in a document.

Answer 2

> Document type in the document header.

>Posting key in the line items.

Question 3

The document journal contains a table of the most important data from the document headers and line items of the selected documents.

Select the report that allows you to create a document journal:

A. RFLBEJ00
B. RFBELJ00
C. RLFBEJ00

Answer 3

B. RFBELJ00

Allows you to create a document journal.

Question 4

Select the correct document reports from the below list that can be use to locate documents:

A. RFBUEB01
B. RFBUE00
C.RFLUEB01
D.RFBUEB00
E.RFLUEB00

Answer 4

A. RFBUEB01
D. RFBUEB00

Are used to locate documents.

Question 5

Which tile in the general ledger group can be used to locate documents?

A. General Entries
B. Journal Entries
C. Manage Journal Entries
D. Manage General Entries Journal

Answer 5

C. Manage Journal Entries

Question 6

List the elements that a document type defines.

Answer 6

>Number range for the document type.
>Reverse document type.
>Account types allowed.
>Control Data
>Required during document entry.

Question 7

List and define the options for defining document number ranges.

Answer 7

> Continuous:
System does not restart at the first number of the number range. Uses the next number after the current number

> For every fiscal year:
At the beginning of every fiscal year, system starts at the first number of the number range.

Question 8

At what level are posting keys defined?

A. Company code level
B. Client level
C. Controlling Area

Answer 8

B. Client level.

Jus like document types, posting keys are defined at client level.

Question 9

The posting key has control functions within the line items. What does it control?

Answer 9

1. The account type to which the line item can be posted to.
2. Whether the line item is posted as a debit or credit.
3. The field status of additional details.

Question 10

The field status controls the information to be entered and displayed when a document is processed.

As with the field statuses defined for fields in G/L accounts, the field status with the higher priority is used.

List the 4 field statuses, from highest to lowest priority.

Answer 10

1. Hide/Supprress (highest priority)
2. Display
3. Required entry
4. Optional entry (lowest priority)

Question 11

Can ‘Hide’ field status be combined with the ‘Required Entry’ field status?

Answer 11

No.

This combination causes an error.

Question 12

Document types are created at company code level.

Determine whether this statement is true or false.

Answer 12

False.

Document types are defined at the client level.

Question 13

Which of the following statements is correct for external number assignments (manual posting)?

Choose the correct answer.

A. The number is the last document number.
B. The number is automatically assigned.
C. The number is entered by the user.
D. The number must be assigned in a sequence.

Answer 13

C.

In external number assignment, the user enters the number of the original document or the number is transferred from another system automatically.

Question 14

In external number assignment, the numbering must be numeric.

Determine whether this statement is true or false.

Answer 14

False.

In external number assignment, the numbering can be alphanumeric.

Question 15

A number range can only be assigned to a single document type.

Determine whether this statement is true or false.

Answer 15

False.

One number range can be assigned to several document types. You can copy the intervals of
document number ranges from one company code to another or copy intervals from one
fiscal year to another.

Question 16

For general ledger account posting, which one of the following standard posting keys is for debit?

Choose the correct answer.

A. 01
B. 31
C. 40
D. 50

Answer 16

C.

For general ledger account posting, debit is posting key 40.

Question 17

You can only use posting keys for assets and materials if the corresponding SAP components are active.

Determine whether this statement is true or false.

Answer 17

True.

Posting keys for assets and materials may only be used if the corresponding SAP components
are configured.

Question 18

It is possible for several company codes to use the same posting period variant?

Determine whether this statement is true or false.

Answer 18

True.

Several company codes can use the same posting period variant. Thereby, the posting
periods are opened and closed simultaneously for all company codes to which the posting
period variant is assigned (Variant Principle).

Question 19

Which account type is mandatory in the posting periods table?

Choose the correct answer.

A. +
B. D
C. K
D. S

Answer 19

A. +

”+” account type (all accounts) is mandatory.

The account type + must be open for all periods that are supposed to be open for
any other account type, and the posting period variant must contain at least the account type
+. If the posting periods for different account types are all to be handled in the same way,
control by means of the + entry is sufficient.