S4F12 - Unit 2

Question 1

To log on to the SAP system through the SAP GUI, a user must possess the following elements: (2 points)

Answer 1

1. A client key.

2. A user master record in the client

Question 2

Name the most important organizational unit of FI in the system hierarchy.

Answer 2

Company code

Question 3

What is a company code?

Answer 3

The organizational unit for which a completely self-contained set of accounts can be drawn up for external reporting purposes.

Question 4

To create a company code, copy an existing company code using the Copy, delete, check company code function. When doing this, what data is copied?

Answer 4

1. Definition
2. Global parameters
3. Customizing tables
4. General Ledger (G/L) accounts (if desired)
5. Account determination.

Question 5

List the data required to define a company code:

Answer 5

1. Four-digit alphanumeric company code key
2. Company name
3. City
4. Country
5. Currency
6. Languages
7. Address

Question 6

List the data required to set global parameters for a company code:

Answer 6

1. Chart of Accounts
2. Fiscal Year
3. Company code defaults

Question 7

Name the functions that enables you to edit the company code, and list the objects that this function allows you to edit.

Answer 7

Functions: Edit Company Code Data

Objects:
>Objects Data
>Currency
>Language key
>Country key

Question 8

List the steps to create company code GR13 by copying company code TA00, on the SAP GUI.

Answer 8

a) On the SAP Easy Access screen, choose SAP Menu → Tools → Customizing → IMG → Execute Project. Alternatively, enter the transaction code SPRO.
b) In the application toolbar, choose SAP Reference IMG.
c) On the Display IMG screen, choose Enterprise Structure → Definition → Financial Accounting → Edit, Copy, Delete, Check Company Code (Click the icon “IMG-Activity”).
d) On the Select Activity screen double-click Copy, delete, check company code.
e) On the Organizational object Company code screen, choose Organizational object → Copy org. object .

f) In the Copy dialog box, enter the following information:
From Company Code: TA00
To Company Code: GR##

g) Choose Continue (Enter).

The following dialog boxes appear. Answer for each dialog box.

1. ActionG/L accounts in company code GR##: Yes
2. Controlling Area Assign-ment: Yes
3. Change local currency: No

h) Confirm the other warning messages that appear on the screen and continue with copying, choose Continue/Enter twice.
i) A message “Company Code TA00 copied to GR##” will appear. Press Continue to confirm.

Question 9

On the SAP GUI, List the steps to change the definition of your new company code GR## using the following data:

Company name:
City:
Country:
Currency:
Language:

Answer 9

a) On the SAP Easy Access screen, choose SAP Menu → Tools → Customizing → IMG → Execute Project. Alternatively, enter the transaction code SPRO.
b) In the application toolbar, choose SAP Reference IMG.
c) On the Display IMG screen, choose Enterprise Structure → Definition → Financial Accounting → Edit, Copy, Delete, Check Company Code (Click the icon “IMG-Activity”).
d) Double-click Edit Company Code Data.
e) Click the button Position… .

f) Enter Company Code GR## and choose Continue.
Your Company Code is shown in the first line of the table.

g) Double-click GR## to open and get to the details.
h) On the Change View “Company Code”: Details screen, enter/edit the values listed in the question.

i) Choose Save (or Table View → Save).
In the status bar the message Data was saved is shown.

Question 10

More than one company code can be assigned to a single controlling area. This enables cost accounting across the assigned company codes.

What are the conditions for assigning company codes to a single controlling area?

Answer 10

Assigning more than one company code to the same controlling area is only possible if:

1. All the assigned company codes use the same operating chart of accounts.
2. And have exactly the same fiscal year varient.

Question 11

The following points represent the differences between the Accounts Approach and the Ledger Approach. Separate these differences into the correct approach.

1. All valuation approaches can be posted to Controlling
2. A minimum of one retained earnings account for all GAAPs
3. Relevance of postings for local or international GAAP specified at the document level
4. Specific accounts for each GAAP -> complex chart of accounts structure
5. A minimum of one retained earnings account for each GAAP
6. No specific accounts area -> no change to chart of accounts
7. Complex Balance Sheet/Income Statement versions
8. Only the leading valuation can be posted to Controlling
9. Standard Balance Sheet/Income Statement definition
10. Relevance of postings for local or international GAAP specified at the account level

Answer 11

Ledger Approach:
> No specific accounts area -> no change to chart of accounts
> A minimum of one retained earnings account for all GAAPs
> Standard Balance Sheet/Income Statement definition
> Relevance of postings for local or international GAAP specified at the document level
> Only the leading valuation can be posted to Controlling

Account Approach:
> Specific accounts for each GAAP -> complex chart of accounts structure
> A minimum of one retained earnings account for each GAAP
> Complex Balance Sheet/Income Statement versions
> Relevance of postings for local or internation-al GAAP specified at the account level
> All valuation approaches can be posted to Controlling

Question 12

Define the Year-Independent and Year-Specific Fiscal Year variants.

Give the different types of each.

Answer 12

Year-Independent Fiscal Year Variants:

> Each fiscal year uses the same number of posting periods and the posting periods start and end on the same days of the year.
Two types:
-CALENDAR YEAR: posting periods are equivalent to the months of the year (12 posting periods)
-NON-CALENDAR YEAR: posting periods can range from 1 - 16 periods.

Year-Specific Fiscal Year Variants:

> Fiscal years can differ in the number of posting periods, as well as differ in period dates.

Question 13

All SAP S/4HANA applications and functions process exchange rates using one of the following types of quotations (name and define quotations)

Answer 13

> Direct Quotation: Uses one unit of foreign currency for the local currency.

> Indirect Quotation: Uses one unit of local currency for the foreign currency. It affects all components in which exchange rates are used. It is neither application nor country specific.

Question 14

List 7 organizational elements:

4 mandatory, and 3 optional

Answer 14

Mandatory:

1. Client
2. Controlling Area
3. Company code
4. Ledgers

Optional:

1. Operating concern
2. Companies and consolidation transaction types
3. Segments
4. Profit Centre
5. Document Splitting
6. Functional areas for cost of sales accounting

Question 15

What is the format of a company code key?
Choose the correct answer.

A. Two-digit alphanumeric
B. Four-digit alphanumeric
C. Six-digit alphanumeric
D. Eight-digit alphanumeric

Answer 15

B. Four-digit alphanumeric

Question 16

What are the prerequisites for cross-company controlling?
Choose the correct answer.

A. Company codes assigned to the same controlling area need to be assigned to the same operative chart of accounts

B. Company codes assigned to the same controlling area need to be assigned to the same group chart of accounts

C. Company codes assigned to the same controlling area need to be assigned to the same posting periods variant

D. Company codes assigned to the same controlling area need to be assigned to the same company ID

Answer 16

A. Company codes assigned to the same controlling area need to be assigned to the same operative chart of accounts

Question 17

The variant principle is used in SAP S/4HANA to assign particular properties to one or more objects. How many steps does the variant principle have?
Choose the correct answer.

A. 1
B. 3
C. 4
D. 5

Answer 17

B. 3 steps

Question 18

Which of the following is the first step in the variant principle?
Choose the correct answer.

A. Define variant
B. Determine values for the variant
C. Assign the variant to the objects
D. Create multiple variants

Answer 18

A. Define variant.

Question 19

The fiscal year variant contains the number of posting periods and special periods.
Determine whether this statement is true or false.

True
False

Answer 19

True

Question 20

The fiscal year variant specifies a period as open or closed.
Determine whether this statement is true or false.

True
False

Answer 20

False

Question 21

If the fiscal year differs from the calendar year, but the posting periods correspond to calendar months, then the day limit for February should be 29 to take leap years into consideration.
Determine whether this statement is true or false.

True
False

Answer 21

True

Question 22

When are year-specific fiscal year variants used?

Answer 22

1. The start and end date for some fiscal years differ from other fiscal years.
2. Some fiscal years use a different number of posting periods.

Question 23

In SAP S/4HANA (FI) currencies are defined using currency keys.
Determine whether this statement is true or false.

True
False

Answer 23

True

Question 24

In Financial Accounting, you have to specify at least one currency for the ledgers to be managed.
Determine whether this statement is true or false.

True
False

Answer 24

True

In Financial Accounting, you have to specify at least one currency for the ledgers to be managed. As you need to cover local legal reporting requirements, this currency is the national currency of the company code, that is, the local currency (or company code currency).

Question 25

What is the name of the database table that represents the Universal Journal?
Choose the correct answer.
A. ACDOCA
B. FAGLFLEXT
C. GLT0
D. BSEG

Answer 25

A. ACDOCA