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NJ MUNICIPAL CLERK > Review Class > Flashcards

Review Class Flashcards

1
Q

What are the 4 forms of local government

A

Counties
municipalities

school districts
special districts

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2
Q

What are considered creatures of the state

A

The 4 forms of local government
county
municipalities

school districts
special districts

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3
Q

How many counties are in New Jersey and how are they classified

A

21 counties
size
geographic location
population density

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4
Q

How are New Jersey’s 565 municipalities classified

A

1st you pick the form
Special Charter
Commission
Municipal Manager
Optional Municipal Charter

Then you pick the type types
city ,town, township, village and Borough forms of municipal government

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5
Q

What are sources of revenue for municipalities

A

Property tax
Miscellaneous Revenue
State Aid
Public Utility Tax
Surplus

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6
Q

What mandates the authority of local officials to perform their functions

A

State statutes

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7
Q

Examples of optional municipal charters

A
  1. Mayor council plan
  2. Small municipality
    plan
  3. Mayor Council Administrator
    Plan
  4. Council Manager Plan
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8
Q

powers of a municipality

A
  • Organize and regulate internal affairs
  • adopt and enforced policies
  • Sue and be sued
  • exercise powers of taxations
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9
Q

Type one school district

A
  • Board of ed appointed by the mayor
  • Text Levy is determined by the board of ed
  • School tax Levy is approved by the board of estimates
  • School debt is the debt of the municipality
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10
Q

Type II
school district

A
  • Board of ed is elected by the voters
  • Text Levy is approved by the voters
  • School Debt is the responsibility of the school
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11
Q

Examples of special districts

A

Fire protection
Garbage collection
Street lighting
Water

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12
Q

Name sources of basic law

A

Chapter law AKA public law
New Jersey statue Annotated
New Jersey administrative code
Case law

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13
Q

Define case law

A

Court decisions which create, alter or abolish New Jersey Statutory provisions

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14
Q

Define NJSA

A

New Jersey statutes annotated

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15
Q

Define New Jersey Administrative Code

A

How to book rules and regulations

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16
Q

Define case law

A

Court decisions which create alter or abolish New Jersey statutes or provisions

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17
Q

Where are the rules and regulations found pertaining to New Jersey ABC

A

N JAC

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18
Q

What is the statute for alcoholic beverage control

A

NJSA Title 33
NJSA 33

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19
Q

New Jersey Administrative Code for Alcoholic Beverage Control

A

N JAC Title 13 Chapter 2
NJAC 13:2

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20
Q

Statute for assessment searches

A

NJSAtitle 54 chapter 5 section 14

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21
Q

Statute for board of health/vital statistics

A

NJSA Title 26
NJSA 26

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22
Q

Statute for board of education

A

Is NJSA title 18A

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23
Q

Statute for Civil Service/NJ Personnel

A

NJSA Title 11
NJSA 11

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24
Q

What is the New Jersey administrative code for civil service

A

NJAC 4A

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25
Q

Statute for dogs/agriculture

A

NJSA Title 4
NJSA 4

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26
Q

Statute for elections

A

NJSA Title 19
NJSA 19

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27
Q

Statute for the Faulkner act

A

NJSA Title 40 Chapter 69A Section 1
NJSA 40:69A-1

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28
Q

Statute for legalized games of chance administrative code

A

N JAC Title 13 Chapter 1
NJAC 13.1

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29
Q

statute for local public contracts law

A

NJSA title 40A chapter 11

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30
Q

Statute for local budget law

A

NJSA title 40A chapter 4
NJSA 40A:4

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31
Q

Is statute for local bond law

A

NJSA title 40A chapter 2

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32
Q

Statute for municipal land use law

A

NJSA Title 40 Chapter 55D
NJSA 40:55D

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33
Q

Statute for non partisan elections

A

NJSA Title 40 Chapter 45
NJSA 40:45

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34
Q

Statute for open Public meetings act

A

NJSA title 10 chapter 4 section 6

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35
Q

Statute for Public Records

A

NJSA Title 47 Chapter 1A Section 1
NJSA 47:1A-1

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36
Q

Statute for reorganization meeting

A

NJSA Title 40 Chapter 45A Section 1

NJSA 40:45A-1

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37
Q

Statute for municipal clerk

A

NJSA title 40A chapter 9 section 133.1
NJSA 40A:9-133.1

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38
Q

Where can the law be found for ABC

A

NJSA 33

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39
Q

Where are laws found

A

NJSA

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40
Q

Where are rules and regs found

A

N JAC

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41
Q

What does NJSA19 represent

A

Elections

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42
Q

Where can the law be found pertaining to elections

A

NJSA19

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43
Q

What local institutions must an rmc interact with

A

Schools and school boards
Public libraries
Historical societies
Chambers of Commerce
Media

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44
Q

Can a person be appointed or re appointed without an RMC certificate

A

No you need to be a licensed municipal clerk

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45
Q

Define open public meetings act

A

To ensure the right of citizens to have adequate notice of and right to attend meetings of public bodies at which any business affecting the public is discussed or acted upon in any way except those circumstances where the public interest would be endangered

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46
Q

Define Public Body

A

Means a commission authority board council committee or other group of 2 or more persons organized under the laws of the state and collectively empowered as a voting body to perform a governmental function affecting the rights duties obligations privileges benefits or legal relations of any person

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47
Q

Define meeting

A

Any gathering whether corporated or by means of communications equipment which is altered by or open to all of the members of a public body

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48
Q

Define public business

A

Means and includes all matters which relate anyway directly or indirectly to the performance of the public bodies functions or the conducts of its business

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49
Q

Define adequate notice

A

Advance notice of at least 48 hours

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50
Q

Define official newspaper

A

Paid published and circulated in the municipality

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51
Q

Would an electronic newspaper be considered an official newspaper

A

No

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52
Q

Define annual notice

A

Means at least once a year within 7 days following the annual organization or reorganizational meeting

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53
Q

48 hours notice

A

Means notice of a meeting commonly known as special meetings shall be mail telephone telegraphed email hand delivered to at least 3 newspapers and posted in certain places and shall contain date time place in purpose

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54
Q

What are some examples of a public body

A

Governing body
Environmental Commission
Rec Committee
Planning board
Zoning board

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55
Q

Are all meetings of public bodies open to the public

A

Yes and public comments aloud

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56
Q

Are all approved minutes available to the public

A

Yes

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57
Q

Do agendas have to be made public

A

Yes

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58
Q

What are 10 exceptions that allow you to go into close session

A

• Federal or State Mandate
• Impair right to receive funding
• Individual privacy
• Negotiations
• Real Estate
• Public Safety
• Attorney Client Privilege
• litigation
• Personnel
• Deliberations

1.Any matter which, by express provision of Federal Law or State Statute, or rule of court shall be rendered confidential;

  1. Any matter in which the release of information would impair a right to receive funds from the Government of the United States;
  2. Any material the disclosure of which constitutes an unwarranted invasion of individual privacy such as any records, data, reports, recommendations, or other personal material of any educational training, social service, medical, health, custodial, child protection, rehabilitation, legal defense, welfare, housing, relocation, insurance and similar program or institution operated by a public body pertaining to any specific individual admitted to or served by such institution or program, including but not limited to information relative to the individual’s personal and family circumstances, and any material pertaining to admission, discharge, treatment, progress or condition of any individual, unless the individual concerned (or, in the case of a minor or incompetent, his guardian) shall request in writing that the same be disclosed publicly.
  3. Any collective bargaining agreement, or the terms and conditions which are proposed for inclusion in any collective bargaining agreement, including the negotiation of the terms and conditions thereof with employees or representatives of employees of the public body;
  4. Any matter involving the purchase, lease or acquisition of real property with public funds, the setting of banking rates or investment of public funds, where it could adversely affect the public interest if discussion of such matters were disclosed;
  5. Any tactics and techniques utilized in protecting the safety and property of the public, provided that their disclosure could impair such protection. Any investigations of violations or possible violations of the law;
  6. Any pending or anticipated litigation or contract negotiation other than in section (4) herein which the public body is, or may become a party. 9/15/18
  7. Any matter falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer. 9/15/18
  8. Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance of, promotion or disciplining of any specific prospective public officer or employee employed or appointed by the public body, unless all the individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting; 9/15/18
  9. Any deliberations of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act or omission for which the responding party bears responsibility. 9/15/18
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59
Q

What is the personnel exception

A

Rice notice

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60
Q

What is a quarrum

A

The number representing the majority of the members of a governing body that when duly assembled is legally competent to transact business

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61
Q

Violation of OPMA

A

If the meeting was not noticed properly any action the governing body took is null and void
to correct it any action taken will need to be redone at a properly noticed meeting

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62
Q

Define consent agenda

A

Provides rapid effective action on routine non controversial matters meeting no discussion

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63
Q

Examples of things on a consent agenda

A

-Resolution
- Approve routine licenses
- Approval of previously circulated minutes
- Routine financial matters
- Receipt and filing of monthly reports
- Routine resolutions of congratulations
- Awards and contracts

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64
Q

Are consent agenda items discussed individually

A

No

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65
Q

What is a bill’s list

A

Authorizes the payment of all municipal expenditures mandated that a listing of all bills are approved prior to payment

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66
Q

Define certificate of available funds

A

It’s required by many municipalities before approving a bill’s list since over expenditures of municipal appropriations is an indictable offense

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67
Q

When is the reorg meeting held

A

This school year January one reorganization meeting must be held on January 1st or some other hour on any day during the 1st 7 calendar days of the year
Fiscal year July one non partisan must be held July 1 of each year

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68
Q

When does the clerk run the meeting

A

If the mayor is selected annually by the governing body or the mayor was elected the preceding November and only till the mayor is warning then she relinquishes the chair

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69
Q

Give some examples of things that would appear on a reorg agenda

A

Mayor’s appointment
- Appointment of council president
- Professional service appointments
- Rules of order Rules of order
- Is annual calendar
- Established depositories
- Establish annual newspaper

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70
Q

Define ordinance

A

Any act or regulation by the governing body of any municipality required to be reduced to writing and read it more than one meeting. Essentially permanent laws of the municipality

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71
Q

How do you adopt a basic ordinance

A

-first reading
-published 1 week prior to public hearing
-post in municipal building
- Public hearing must be at least 10 days from 1st reading
- Final adoption must be 10 days after 1st reading by roll call vote
- must be spread in full in the minutes

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72
Q

FYI Publication Tip !

A

When calculating advertising the date of publication is not counted date of hearing is counted

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73
Q

Ordinance in minutes

A

Should be spread and full and vote also recorded

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74
Q

What is the notice of time period before ordinance takes effect called

A

Estoppel And it’s 20 days

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75
Q

Define resolution

A

Any act or regulation by the governing body that is required to be reduced to writing but maybe finally passed at the meeting it was introduced

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76
Q

Is the legal effect of a resolution and an ordinance the same

A

Yes absolutely the same

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77
Q

Define codification

A

Code book of the municipality

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78
Q

Does the municipal clerk have to sign the minutes

A

Yes and in a Falkner community the mayor must sign as well

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79
Q

Minutes

A

Pertain to all meetings showing time place members present subjects considered actions taken and vote defined as what is done not what is said

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80
Q

Where are the rules of order set

A

At the Reorg meeting
Robert’s Rules or Cushing’s Manual

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81
Q

Mock
agenda

A

-Pledge
-Sunshine statement
-roll call
-approval of minutes
-ordinance
-Resolution
-approval of bills list
-old business
-new business
- public comment
-adjournment

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82
Q

What dictate
order things are placed on the agenda

A

Parliamentary procedure

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83
Q

What are the methods of voting

A

Voice vote
Roll Call
Show of hands
Ballot
Rule of consent

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84
Q

How is the business of an organization transacted

A

Is through motions

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85
Q

Define parliamentary procedure

A

Rules and regulations needed to conduct the business of an organization

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86
Q

What is a privileged motion

A

Does not relate depending business but overriding importance

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87
Q

Examples of a privileged motion

A

-Fixed time to Adjourn
- Adjourn
-recess
- question of privilege
-orders of the day

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88
Q

Name the motions in rank order

A

Privileged
Main
Subsidiary
Incental
Special

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89
Q

What is a main motion

A

Proposals to commit the organization to action example resolutions

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90
Q

Examples of a subsidiary motion

A

Lay on the table
- end debate
- limit/extend debate
- postpone to a definite time
- refer to a committee
- postponed indefinitely

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91
Q

Examples of incidental motions

A

-Division of question
- division of assembly
- withdraw motion
- object to consideration
- point of order
- Parliamentary inquiry
- point of information
- appeal the decision on the chair
-Suspend a rule

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92
Q

True or false a motion of higher rank takes precedence over a motion of lower rank

A

True

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93
Q

Example of special motions

A

-Take from the table
- recind, repeal something previously adopted
-reconsider

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94
Q

What motion does end debate fall under

A

Subsidiary

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95
Q

What motion does take from the table fall under

A

Special

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96
Q

What motion does reconsider fall under

A

Special

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97
Q

What motion does lay on the table or end debate fall under

A

Subsidiary

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98
Q

What motion does refer to a committee or amend fall under

A

Subsidiary

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99
Q

What motion does fix time to adjourn recess or question of privilege fallinder

A

Privilege motion

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100
Q

What is abstention vote the same as

A

Not voting
Does not mean a no vote

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101
Q

What does it mean to recuse

A

Signifies a conflict of interest

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102
Q

Does a tie vote defeat emotion

A

Yes

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103
Q

True or false results of a vote must be announced before the action is official

A

True

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104
Q

Are meetings required to be recorded

A

No

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105
Q

Difference between an ordinance and resolution

A

Ordinances require advertising and to be read more than once
Resolutions are passed at the same meeting the introduced and do not have to be advertised

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106
Q

What is the advertising deadline for a special meeting

A

Is provided as soon as possible following the calling of a meeting written posted in public place and delivered to 2 newspapers

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107
Q

Advertising deadline for annual notice

A

Within 7 days following the annual reward meeting

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108
Q

Define record series

A

A group of related records filed used together as a unit for retention purposes

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109
Q

Define records inventory

A

A descriptive listing of each record series or group with an indication of the location where the data can be found

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110
Q

Define records retention schedule

A

Listing of record series titles or categories indicating the length of time each needs to be maintained

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111
Q

Define public record

A

Any information that a public agency generates or receives intrance action of its official duties

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112
Q

Who compromises the state records committee
Important

A

AKA SCADS
State treasurer
Chief of Archive
Attorney General
Director of Local Government Services
State Auditor

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113
Q

Is who is the record’s officer

A

Municipal clerk

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114
Q

Who is the custodian of a government record

A

Municipal clerk

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115
Q

Define custodian of a government record

A

Municipal clerk

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116
Q

Define records officer

A

Municipal clerk

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117
Q

What records require immediate access

A

Budgets
Bills
Vouchers
Contracts
Government Employee Salaries

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118
Q

How do you request a public record

A

Must be in writing
Can fax ,email or hand deliver

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119
Q

OPRA fees

A

8 1/2 x 11 is 5 cents
8 1/2 by 14 is 7 cents

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120
Q

How do you deny anOPRA request

A

In writing and it must identify the specific legal basis for denial

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121
Q

What is the division of revenue and enterprise services

A

The statutory authority for public records and approves the destruction of records which have outlived their value to the public

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122
Q

What does DORES stand for

A

Division of revenue and enterprise services

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123
Q

What is DORES

A

Authority for public records and approves destruction of records that have outlived their useful life

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124
Q

What are the 3 pillars of a municipalities records management program

A

Rolls and responsibilities
Policies and procedures
Education and training

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125
Q

What does ECMS Stand for

A

Enterprise Content Management Systems

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126
Q

What does ECM S do

A

Process for gaining controls of records and informations it has tools and strategies to assist in the management of municipalities unstructured information and records it is a central technology platform used to capture manage store and preserve and deliver electronic content including those deemed records

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127
Q

What 3 types of methods are an important part of a filing system

A

Alphabet
Numeric
Alpha numeric

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128
Q

Who is NARA

A

Provides guidance on categorizing and scheduling records found on websites

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129
Q

What 3 general groupings does N ARA use

A

Web records that document the sites content
Web policies and procedures
Records documenting copyright issues

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130
Q

Who approves the records retention schedule

A

State records committee

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131
Q

What factors go into records retention schedule

A

Haler
Administrative
Legal bisis
Research
Historical
Essential/Vital Records

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132
Q

How would you dispose of records

A

Physical destruction or transfer of ownership

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133
Q

What system do You request the disposition of records

A

Artemis

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134
Q

Methods of destroying inactive records

A

Shred
Burn
Erase
Recycle
Archive
Deletion

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135
Q

What does the records retention and disposition management system of DORES do

A

To provide Efficiencies across government and educational agencies in addressing records management function processes and service

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136
Q

Methods of disaster recovery

A

Hard copy recovery
Salvage Methods

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137
Q

How to arrange files and classification systems

A

A classification system is
a logical
practical
standardized
simple based on organizational functions involved not too redundant flexible for expansion

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138
Q

Define public record

A

Any information that a public agency generates or receives in the transaction of its day

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139
Q

Define public agency

A

Any of the principal departments in the executive branch of state government division board bureau office commission within or created by such government

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140
Q

Who is the government records council

A

Established within the DCA consist of
the commissioner of community affairs
commissioner of education and
3 public body members appointed by the governor

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141
Q

What is the alternative to retaining paper records

A

Digital or photographic images also known as image processing system

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142
Q

What is a file plan

A

It’s a road map to locate records. A standardized records classification scheme

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143
Q

Examples of records that are exempt from public disclosure

A

Dd 214
-victims records
- security surveillance technology
- Emergency or security information that would generalize a building
- Records where inspections at examination or copying would substantially interfere with the state’s ability to protect or defend against terrorism
- Resume your applications for ongoing recruitment
- Information relating to medical psychiatric treatment or diagnosis
- Text returns or personal income

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144
Q

NJSA19

A

Elections

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145
Q

NJSA 40:45

A

None partisan elections

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146
Q

NJSA18A

A

School board elections

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147
Q

Month and date of school elections

A

3rd Tuesday in April can be partisan or non partisan

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148
Q

Month and date for municipal elections

A

2nd Tuesday in May non partisan

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149
Q

Month and date for primary election

A

1st Tuesday after the 1st Monday in June for partisans

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150
Q

Month and date for the general election

A

1st Tuesday after the 1st Monday in November

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151
Q

When is a run off election held and what is the purpose of it

A

Held in June or December 4th Tuesday following the municipal election or the 2nd Tuesday and November if me in a list of elections held with the general election it’s for non partisans and it’s when a significant number of candidates do not receive a majority of the votes cast

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152
Q

Month and date a fire district elections

A

3rd Saturday in February

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153
Q

What is an irregular ballot

A

Write in ballot

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154
Q

What is a spoiled ballot

A

Paper ballot that has been ripped or marred in some manner

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155
Q

What is an emergency ballot

A

Used when someone must wait 15 minutes or more to vote do the malfunctioning machine or court ruling

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156
Q

What is a removed resident or presidential ballot

A

Is a registered voter who was formerly a resident of one of the moved out of the country to another country state or district who by reason of insufficient period of residence his or her new place of residence will not be able to qualify to vote in a presidential election

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157
Q

Provisions when you move within a municipality for election purposes

A

Provisional voting or paper valid votes at the new place after completing affirmation statement

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158
Q

Provision when you move within the county. Election purposes

A

Provisional or paper ballot votes at the new place after completing an affirmation statement

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159
Q

Who certifies election results in a non partisan election

A

Municipal clerk

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160
Q

What is an independent

A

Refer to as the 3rd party often reflects popular attitude or concerns different viewpoint from republicans and democrats

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161
Q

What is unaffiliated

A

Not affiliated any longer with any political party but they once were

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162
Q

Affiliated

A

Those who belong to a political party

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163
Q

Undeclared

A

Virgins have never associated themselves with any political party

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164
Q

What does partisan mean

A

They belong to a political party

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165
Q

What does non partisan mean

A

They do not belong to any political party

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166
Q

What is fail safe voting

A

Provisional voting or paper voting

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167
Q

Electioneering

A

100’ from outside entrance of a pulling place

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168
Q

What is bracketing

A

Several candidates from the same office may petition that their names be grouped together and one designated name by them printed opposite from their names

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169
Q

Define chronological index

A

An index of all election dates and deadlines

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170
Q

What are the eligibility requirements to register the vote

A

18 years old are US citizen a person who is a resident of the State of New Jersey and of the country at least 30 days before the election

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171
Q

What is the deadline to register devote

A

21 days before the election

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172
Q

What is the Deadline for certification of suggested polling places by the RMC

A

Is April 1st to the county board of elections

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173
Q

What are the Hours for polling places

A

6 AM to 8 PM for the general and primary

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174
Q

Who is allowed in polling places

A

Candidates challenger’s voters pull workers the municipal clerk the deputy clerk the county board of elections and staff

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175
Q

Dealing with the district board or Pole workers who is the chair person of the district board

A

The judge

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176
Q

What are the duties of the district board workers

A

Report 45 minutes before the polls open
Prepare polling place for voting
Open polls at 6 AM and close at 8 PM and in between
Verified voters are registered
Maintain order at the Poles
Make sure flag is displayed at the outside entrance

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177
Q

What is the 1st thing you see when entering polling place

A

American Flag

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178
Q

What is the procedure for vote by mail and who receives it

A

Received by the county clerk at least 7 days prior to the election if it is mailed
Delivery by 3 PM the day prior to the election if the voter appears in person. If a voter received a vote by mail they shall Be permitted to vote at the polls by provisional ballot after completing the affirmation

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179
Q

What are the powers of challenges

A

Is challenge the right to vote by any person
May I ask all necessary questions to determine the right to vote
Maybe present mall voters casts are counted

Power to challenge the counting

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180
Q

Types of challengers

A

Authorized challenges for the respected political parties
Authorized challenges for the candidates
Proponents or opponents of the public question

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181
Q

To change a party affiliation what is the deadline

A

55 days prior to the primary election

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182
Q

In an April school board election who do you file your petition with

A

School Board Secretary

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183
Q

For a November school board election who do you file your petition with

A

Is county clerk

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184
Q

Who do independent candidates file their petitions with

A

County clerk

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185
Q

Who do partisan and non partisans file their petitions with

A

Municipal clerk

186
Q

What is the filing deadline for an independent candidate

A

Filed with the county clerk and it is due by 4 PM on primary election day

187
Q

What is the filing deadline for a primary election

A

64th day proceeding the primary
clerk must certify list no later than close of business on the 54th day

188
Q

What is the filing deadline For a municipal election

A

64th day prior to municipal election

189
Q

What is the filing deadline for a school election

A

Received by the school board secretary on the 50th day prior to the election

190
Q

What is the slogan limit for a partisan

A

Six words

191
Q

What is the slogan limit for a non partisan

A

6 words

192
Q

What is the slogan limit for an independent

A

3 words

193
Q

Can the number of signatures be changed on any petition

A

No

194
Q

Are petitions double spaced

A

Yes

195
Q

Will the vote count if a candidate in a particular party is written in on the other party line

A

No

196
Q

If a candidate is on the ballot can a writer be added to the person’s total

A

No

197
Q

What are some reasons to have a special election

A

To fill a vacancy
recall elections
abandonment of present form of government
initiative or
referendum
exceed the budget law cap
create a fire district

198
Q

What deems an office vacant

A

Death
resignation
refusal to serve
judicial determination

199
Q

What is the procedure to fill a vacant position in a partisan municipality

A

Occur subsequent to September 1st of the last year of the term the governing body appoints and finishes out the unexpired term.
If the vacancy happens at any other time the vacancy shall be filled for its unexpired term at the next general election. The governing body may fill a vacancy temporarily with an appointment.
The governor makes an appointment when a majority of the positions of the governing body become vacant for example if they were all indicted

200
Q

How do you feel the vacancy of a mayor in the final 6 months

A

You don’t

201
Q

When can a candidate take office

A

After their election and/or reorg meeting when they’re sworn in

202
Q

Define referendum

A

The power of the voters to veto the implementation of an ordinance enacted by the governing body

203
Q

Define initiative

A

The power of the voters to propose and enact legislation themselves

204
Q

What matters are not subject to initiative and referendum

A

The annual budget
or something that would tie the hands of the governing body
and matters that the governing body has no control over

205
Q

Who certifies the election results in a partisan election

A

The county clerk

206
Q

What matters are available to all municipalities in the form of a referendum

A

Modify their form of government
Consolidate municipalities
Recreation
Amusement
Establishment of libraries
Approval to exceed the budget cap
Civil service
Fire protection conversion
Police protection

207
Q

Define non binding referenda

A

All municipalities have this right results shall not bind the government only the expression of settlement of the voters

208
Q

Do ominous opalities have the power of recall

A

Yes

209
Q

What are the duties of the municipal clerk in a recall

A

Review notice of compliance
Calculate the cost of special election.
If the notice of compliance was not in compliance return it to the recall committee with a written statement of Y
If notice of compliance return certified copy of approve notice with the statement of the recall officials approval of at the face value of the notice

210
Q

What is a charter study commission

A

Studies forms of government in humane society research compare it’s comprised of 5 members

211
Q

What are ward boundary requirements

A

They must be continuous compact with population determined formula

212
Q

Who draws ward boundaries

A

Board of commission
4 members of the county board of elections
plus a municipal clerk

213
Q

What are election district boundary requirements

A

Compact contiguous and clearly defined boundaries

214
Q

Who draws election district boundaries

A

The county board of elections

215
Q

When can’t election districts be changed

A

75 days before a primary election and ending day of a general election not between January one of a year ending in a 7 and December 1st of a year ending in a 0

216
Q

When do election districts need to be changed

A

If more than 750 votes cast or less than 250 in 2 consecutive general elections or if inconvenient for voters

217
Q

What are some things that can be licensed

A

Taxi’s limo’s vendors food establishments swimming pools amusement activities rental properties automobile garages lodging

218
Q

How often are dog licenses issued

A

It should annually or every 3 years you need proof of rabies

219
Q

What do the 12 digits in an ABC license stand for

A

Xxxx - County
Xx
Type
Xxx
Municipal sequence
Xxx
Generation #

220
Q

What is the location restriction for sale of alcoholic beverages

A

200’ of churches and schools

221
Q

What is the number for a club license and the fee

A

Number 31
Minimum 63
Maximum 188

222
Q

What is the number for a planarian retail consumption with broad package privileges and fees

A

Number 32
Minimum 250
Maximum 2500

223
Q

What number is a planarian retail consumption license and the fees AKA restaurant

A

Number 33
Minimum 250
Maximum 2500

224
Q

Summer seasonal license number and fees

A

Number 34
75% of annual renewal fee for retail consumption license

225
Q

Winter seasonal license number and fees

A

Number 35
75% of annual renewal fee for retail consumption license

226
Q

Hotel exception number and fees

A

Number 36
Minimum 250
Maximum 2500

227
Q

Theater exception license number and fees

A

Number 37
Minimum 250
Maximum 2500

228
Q

Limited retail distribution license number and fees AKA warm beer

A

Number 43
Minimum 33
Maximum 63

229
Q

Planarian retail distribution license number and fees AKA liquor store

A

Number 44
Minimum a 125
Maximum 2500

230
Q

What qualifications are required to obtain a club license

A

60 or more members
Is operate solely for benevolent or charitable causes
Hold non profit status
Active operation for 3 continuous year
Be in possession and use of a clubhouse for 3 continuous years

231
Q

Number 36 hotel/motel exception license facts

A

100 rooms or 75 rooms but have been in operation for at least a 120 years in the same building and listed on the national registry of historic places

232
Q

Number 37 theater exception facts

A

Nonprofit
100 seats
License for consumption only 2 hours before the show during intermission and 2 hours after the show

233
Q

Limitation of new licenses for 33-34 and 35 retail consumption licenses Restaurants

A

No new licenses unless the total issue is fewer than one per each 3000 of population in your latest census

234
Q

Limitation on new licenses for number 43 and 44 retail distribution licenses which are your liquor stores

A

No new licenses unless the total issue is fewer than one per each 7500 of population based on your latest sentences

235
Q

What is the social affairs permit and who is it available to and how often

A

Non profits organizations can have 12 A year promises can have 25 A year the fee is a $100 for religious civic and education and a $150 for all other non profits

236
Q

In order for a golf facility to have a special permit they must have what

A

At least 18 holes spaced over 5000 linear yards and the fee is $2000 per year

237
Q

What is the term for liquor license

A

July one through June 30

238
Q

Is it mandatory that a municipal clerk have a license tax clearance certificate in order to renew the license

A

Yes

239
Q

What is the BYOB law

A

Unless prohibited by Municipal ordinance the Brown bag law permits on licensed restaurants to allow patrons to bring their own wine or beer to be consumed with a meal no distilled spirits

240
Q

What is a person to person liquor license transfer

A

When a license passes from one ownership to another

241
Q

What is a place to place liquor license transfer

A

Required for a change in location from one side to another new construction or expansion or reduction of a premises

242
Q

What must accompany all liquor license transfers

A

Bulk sale permit $75 if they take inventory of the other entity $0 if they don’t want to take inventory there is no fee

243
Q

What must accompany a liquor license renewal

A

Tax certificate clearance

244
Q

What are the fees to transfer for person to person and place to place

A

10% for only person to person of the annual renewal fee for the municipality
10% of the annual renewal fee for place to place
20% for a combination of both
and the state gets $200

245
Q

Organizations must register with the commission of L GCC and obtain an identification number how often

A

Every 2 years

246
Q

What is the fee for registration for L GCC

A

A $100 for each renewal
A $100 for the initial Fee
Senior citizen organizations must get a number but there is no fee

247
Q

What does LGCCC stand for

A

Legalized games of chance control commission

248
Q

Clerk submits applications to the L GCC and must allow at least how many days for them to raise any obligation

A

14 calendar days

249
Q

How do you disperse the 4 copies of the application

A

1 to the applicant
1 to the clerk
1 to the police and
1 to the L GCC

250
Q

How many copies of bingo and raffle license applications need to be submitted

A

Four

251
Q

Do original signatures need to be on all for application copy

A

Yes

252
Q

What are some prohibited prizes in legalized games of chance

A

Real estate
stocks
bonds
weapons
live animals
foreign or domestic coins
tobacco
motor vehicle leases

253
Q

Name different games of chance

A

Arm chair
Bingo
Calendar raffle
Casino night
Duck race
Hole in one contest
Instant raffle
Is nondra raffle
On premise 5050 draw raffle
Off premise 50/50 raffle
On and off premise merchandise draw raffle
4 h club
Arcade license

254
Q

Name 6 types of raffles

A

Calendar raffle
Instant game raffle
nondraw raffle
Off premise and on premise 5050 raffle
On premise and off merchandise raffle

255
Q

What is the age restriction for games of chance

A

Eighteen

256
Q

How many days a calendar month is bingo limited to

A

Six

257
Q

When is a report of operations filed with the L GCC the______day of the month following the activity

A

15th

258
Q

When is the annual report filed with the L GCC

A

January 31st

259
Q

What is the limo insurance provision

A

1 million 500 dollars and the owner needs to provide a POA

260
Q

Does an insurance policy and power of attorney need to be provided for taxi’s auto busses and jitneys

A

Yes

261
Q

Do all municipalities license limos taxes in jitnes

A

No

262
Q

What is the cost for agricultural affairs for age clubs and exhibitors licenses

A

$50 per game
If it falls under amusement game license the annual fee of $250 excess of 5 games is $50 for each additional game

263
Q

arcade license

A

Annual fee of $250 for up to 50 player positions and $10 for each additional player position

264
Q

Fees for an arm chair race

A

$50 per license day of operation

265
Q

Fee for bingo

A

$20 for each occasion

266
Q

Fee for a calendar raffle

A

$20 for each $1000 total retail value of a prize

267
Q

Fee for casino night

A

$100 for each day of operation

268
Q

Fee for a duck race

A

$20 for each $1000 total retail value of prize

269
Q

Fee for a hole in one golf contest

A

$20 for each $1000 total value of prize

270
Q

Fee for an instant raffle game

A

$20 for each day of the raffle in which instant tickets are sold or $750 for a one year license

271
Q

Fee for a non draw raffle

A

$20 for each game/wheel not exceeding 6 days at 1 location

272
Q

Off promise 5050 raffle fee

A

$20 pay the time of application if the price is over a $1000 additional $20 there for each part

273
Q

Fee for an on premise 50/50 raffle

A

$20 for each day of the drawing will be conducted only if the prize is anticipated to be other over $400 otherwise no fee

274
Q

Fee for an off premise merchandise draw raffle

A

$20 for each $1000 total value of the prize

275
Q

On premise merchandise draw raffle fee

A

$20 for each day which the drawing is going to be conducted only if the price is an excess of $400 otherwise no fee

276
Q

Fee for a reorganized amusement park or shore resort

A

Annual fee of $250 For a single game of chance

277
Q

What is the add interim permit timeline/procedure

A

If a liquor license is not paid by July 1st they must apply for this to continue to operate

278
Q

What is the timeline for procedure for a verified petition

A

It is filed 60 days beyond the July 30th 9/28 to file plus a $100 Fee

279
Q

What is a caters permit

A

Given to planarian retail consumption (#33) licenses that wish to serve alcohol off license premises at special event weddings fundraisers ECT

280
Q

What is a wine festival permit

A

New Jersey wineries may obtain to display provide samples and sell bottles of their own wine off premises

281
Q

What is a consumer tasting permit

A

Authorizes wholesale licenses to describe and sample of selected alcoholic beverages in public

282
Q

Define aggregate

A

The sums expended or to be expended for the purchase of any good or service dealing with the same immediate purpose or task or furnishing of similar goods over the course of a contracted awarded by the contracting agent

283
Q

FYI

A

Similar goods and services must be aggregated and contracts must not be split for the purpose of staying under the bid threshold

284
Q

Statute for local public contracts law

A

NJSA 40A:11

285
Q

Local public contract law RULES

A

N JAC 5:30 - 5.1

286
Q

How is a purchasing agent appointed

A

By ordinance they may become certified as a qpa allowing for a higher bed threshold

287
Q

Who adjust the bid threshold amount and when

A

The governor no later than March 1st of every 5th year and it goes into effect July 1st

288
Q

Who are bids awarded to

A

The lowest responsible bidder

289
Q

What are some examples of competitive contracting exempt from public bidding

A

Professional services
Printing of legal briefs
Printing of legal notices
The goods or services require to prepare an election
The printing of municipal ordinances
Expenses for travel

290
Q

FYI

A

All contracts are awarded by resolution within 60 days of receipt

291
Q

What is the timeline for a request for proposal AKA RFP

A

RFP shall be published 20 days prior to the date for submission of proposals the contracting unit may charge $50 for bit specs

292
Q

What are emergency purchases

A

They can be awarded without public bidding or contract due to an event that could affect the public health safety or welfare requiring immediate delivery of supplies goods and services. Make sure your purchasing agent is aware

293
Q

What is a state contract

A

Any local contracting unit may without advertising purchase any goods or services under contract entered into on behalf of the state by the division of purchase and property in the department of Treasury

294
Q

What does EUS stand for

A

Extraordinary unspecifiable services

295
Q

What are Extraordinary unspecifiable services

A

Services which are specialized and qualitative in nature requiring expertise extensive training and proven reputation in the field of endeavor examples purchasing insurance coverage and consultative services

296
Q

What must be done before a governing body awards in EUS

A

Before a governing body awards an EUS contract which exceeds the bit threshold a local unit must file a certificate with the governing body clearly describing the work to be done stating that it is not reasonably to draft specs describe the solicitation of “and describe in detail why the contract meets the provisions of the statute and the rules

297
Q

What is the dollar amount that triggers pay to play

A

17500

298
Q

Contracts that are exempt from public advertising how many bids must be solicited

A

At least 2 “

299
Q

What is the duration of a contract

A

Not to exceed 24 months

300
Q

How long can professional service contracts be awarded for

A

A. Not to exceed 12 months

301
Q

What are the clerks bid responsibilities

A

Big questions to your study guide page 815

302
Q

What is a change order

A

It authorizes a contractor, consultant or vendor performing work to change the quantity or character of work, service, materials and supplies to be performed or delivered from that originally specified or estimated.

303
Q

What is the 20% limitation

A

The total number of change order executed for a particular contract shall not cause the originally awarded contract price to exceed by more than 20%

304
Q

BRC

A

All businesses that do business in New Jersey with the municipality need to provide one

305
Q

What is a window contract

A

A contract between 17500 and the unit’s bid threshold

306
Q

FYI

A

Window contracts are still subject to the provisions of the political contributions disclosure requirement as they are contracts over 17500

307
Q

Reasons a bid can be rejected

A

Lowest bid exceeds the cost estimate for goods and services
Lowest bits substantially exceeds the contracting units appropriations
Abandon the project
Contracting units substantially revise the specs
Local contract laws being violated
Go with state contracts

308
Q

What are big guarantee requirements

A

A guarantee
Consent of surety
Performance bond
Maintenance bond

309
Q

True or false all contracts must be in writing

A

True

310
Q

Statues for bond ordinances

A

NJSA 40A:2

311
Q

What is a bond

A

It is a method by which municipalities incur debt ,finance capital projects over time rather than provide the total cost of the project in the current annual budget

312
Q

What is a municipal obligation

A

The municipality issues bonds or notes in order to borrow

313
Q

What does a bond ordinance authorize

A

A bond ordinance authorizes the capital improvement, appropriates money for that purpose, and authorizes the issuance of bonds or notes to finance all or part of the cost.

314
Q

When must the supplemental debt statement SDS be filed

A

Must be filed with the clerk prior to the introduction and received by the state prior to the adoption of a bond ordinance

315
Q

Provide examples of what a bond ordinance must contain

A

Purpose
Period of usefulness
Determination sds is on files
Chapter 20 expenses
5% down payment
20 day East stopple.

316
Q

Define assessment improvement ordinance

A

Maybe assess upon the lands in which the vicinity stands to gain benefit. When specific properties gain benefit they can be charged

317
Q

Who benefits from a regular bond ordinance

A

All property owners in the municipality

318
Q

Funding for projects facts

A

5% down payment
Debt limitations no bond ordinance may authorize the net debt in excess of 3 and a 1/2 percent of the average of the prior 3 years equalized access real property value
Period of usefulness must be noted in the bond

319
Q

What are BANS

A

Bond anticipation notes are issued to obtain financing for projects that will eventually be financed through the sale of long term bonds

320
Q

Who is responsible for assessment searches

A

The clerk or engineer

321
Q

What is the fee for an assessment search

A

$10 with a continuation fee of $2 for the year the assessment search shall issue a certificate within 15 days of the application

322
Q

What is landlord registration

A

Applies to all rental premises or units use for dwelling purposes except for owner occupy premises with not more than 2 rental units

323
Q

Bond for officials/employees

A

Every officer or employee entrusted or charged with the receipt custody or expenditure of public funds shall be bonded to the local unit for true faithful performance of their duty the treasurer deputy treasurer tax collector deputy tax collector judge courted administrator violations clerk municipal clerk all bonds are filed with the clerk except for the clerk whose bond is filed with the treasurer

324
Q

What is a tort claim

A

I might Sue
claim relating to a cause of action for death or for injury to a person or for damage to property shall be presented not later than the ninetieth (90th) day after accrual of the cause of action;

325
Q

Tort Claim FYI

A

After the expiration of 6 months from the date of the notice of the claim is received the claim may file suit in the appropriate court of law

326
Q

Who files a financial disclosure statement and when is it due

A

A financial disclosure statement is filed by local government agencies government employees and elected officials it’s due by April 30th of each year and it is filed electronically to the New Jersey local finance board. Municipalities may have an ethics board that consists of 6 members

327
Q

FYI about the financial disclosure statement

A

The municipal clerk shall remind annually local government officials that these forms are available online and must be filed by April 30th

328
Q

What are the municipal ethic board powers

A

To initiate receive here review complaints and hold hearings in regard to possible ethics violation
Issues to subpoena
Forward information to county prosecutor or Attorney General with information concerning violations
Render advisory opinions
Enforce the provisions of the municipal code of athics
Adopt rules and regs as necessary

329
Q

What are off site conditions page 10: 14

A

Requires a range of off site conditions to be reported to the clerk who shall make available to the public. The law was enacted to ensure buyers of new residential construction have information available to them about the location of the off site conditions while considering the purchase of property

330
Q

What is the known contaminated sites in New Jersey municipal report

A

Provided annually to the clerk on or about August 31st by the NJDEP

331
Q

When must the clerk be appointed registrar

A

When the population is less than 5000

332
Q

Who appoints the deputy registrar

A

The registrar

333
Q

If the clerk and the registrar are the same do their terms of office run concurrent

A

Yes

334
Q

What does P ERS stand for

A

Is public employees retirement system

335
Q

What does PFRS stand for

A

Police and Firemen’s Retirement System

336
Q

Any salary employee with the exception of temporary personnel who is expected to earn $_________ per year and is not a member of the public retirement system must be enrolled in the pension what is the dollar amount

A

1500

337
Q

In PFRS what is the service retirement age

A

55 or older with no minimum number of years of service credit required.

338
Q

What is special retirement in the PFRS retirement system

A

Available at any age to members having twenty-five (25) or more years of service credit.

339
Q

What is deferred retirement in the PFRS system

A

10 or more years service but not 55
Payable at 55

340
Q

What is ordinary disability for PFRS

A

4 or more years service who are deemed totally and permanently incapacitated

341
Q

What is the age for service retirement In the PERS retirement system

A

Is 60 or older

342
Q

What is early retirement in the
PERS retirement system

A

25 years of service but not 60

343
Q

What is ordinary disability in the PERS retirement system

A

10 or more years of service totally disabled

344
Q

What is veterans retirement in the PERS retirement system

A

60 years old with 20 years in the pension

55 years old with 25 years in the pension

345
Q

FYI for accidental disability in PERS and PFRS

A

No age OJI

346
Q

What is the life insurance amount for PFRS

A

3.5 times your annual salary

347
Q

What is the insurance amount for the PERS retirement system

A

1.5 times your annual salary

348
Q

What is perc

A

Public employment relations commission

349
Q

What is the purpose of perc

A

It is the entity that deals with labor relations in the public sector it allows for the formation of unions for collecting collective bargaining purposes

350
Q

Who is PERC made up of

A

7 members appointed by the governor

351
Q

Who cannot be in a Union

A

Elected officials
Members of boards or commissions
Managerial employees
Confidential employees

352
Q

Who can be in a Union

A

Police
non police
Supervisors
Fire employees but they are in a separate Union

353
Q

What items can be negotiated in a contract

A

Salaries
Hours
Vacations
Fringe Benefits
Grievance procedures
Disciplinary review proceedings
Leave of absence

354
Q

What can not be negotiated in a contract

A

The governing body
pensions
state health benefits

355
Q

What are the steps in an impasse

A

Mediation
Fact Finding
Last Best Offer
Arbitration
Agreements

356
Q

What does PACO stand for

A

Public agency compliance officer

357
Q

What is a paco

A

It is the public agency compliance officer and it must be appointed annually and noticed sent to the New Jersey department of Treasury by January 10th of each year

358
Q

FYI

A

New Jersey statue provides that no public work contract can be awarded or money paid until contractor has agreed to contracts performance which complies with the affirmative action program

359
Q

What does LOSAP stand for

A

Length of Service Award Program

360
Q

What is LOSAP

A

Provide tax deferred income benefits to active volunteers Members of an emergency service organization

361
Q

How is LOSAP established

A

It is established when an ordinance is adopted and then ratified by voters at a general election

362
Q

True or false municipal property that has outlived a useful life or is no longer necessary can be sold at public auction

A

True

363
Q

What is right to know

A

Program for the disclosure of information about hazardous substances in the workplace. MSDS must be maintained by the municipality

364
Q

What is the mortgage stabilization and relief act

A

Requires mortgage holders to notify the municipal clerk of any intention to foreclose on a residential property they must provide notice to the municipal clerk within 10 business days

365
Q

True or false the current year municipal budget shall be posted on the website as well as the prior 3 years budget

A

True

366
Q

True or false the current year user friendly budget is to be posted on the borough website as well as the prior 3 years user friendly budget

A

True

367
Q

Residence/special assistance

A

Governing body by ordinance may require the municipal clerk to maintain a list containing names and addresses of residents who identify as needing special assistance

368
Q

What is a centralized format

A

When one department is responsible for all major financial functions

369
Q

What is a decentralized format

A

Fiscal responsibilities are shared by a number of departments and officials

370
Q

Examples of fund structures

A

Current fund
general capital fund
trust fund
dedication of revenues by rider
Grant funds
utility operating fund

371
Q

Define fund structure

A

Is a set of self balancing accounts that provides for the separate reporting of income and expenditures by type of function or operation

372
Q

True or false each municipality must maintain a written chart of accounts that identifies each account

A

True

373
Q

What is a flexible chart of accounts

A

13 digit code used to identify all accounts

374
Q

What does FCO a stand for

A

Is flexible chart of accounts

375
Q

Current fund revenues are recorded on a what basis. That is in the year the cash is received

A

Cash basis

376
Q

What is the 13 digit code used to identify accounts

A

Flexible chart of accounts

377
Q

Define fixed asset

A

Municipal assets items over $5000 or more must be inventoried

378
Q

Define general ledger

A

Official permanent record of the municipality that contains a summary of all financial transactions

379
Q

Define revenue

A

The amount of anticipated revenues is subtracted from the amount of appropriations for the budget year with the difference being the amount to be raised by taxation examples are surplus stated grants taxes and delinquent taxes

380
Q

Define basis of accounting

A

Current revenues are recorded on a cash basis

381
Q

What is the municipal budget

A

The difference between the total appropriation and the revenue is represents the amount to be raised by taxation for municipal purposes adoption of the budget constitutes the legal authorization of the Levy of taxes and to spend funds

382
Q

FYI for budgets

A

Taxes are assessed and levied by the municipality. The municipality collects taxes for school boards all county taxes special districts as well as municipal taxes

383
Q

When must the temporary budget be adopted

A

Adopted by resolution within the 1st 30 days of the budget year

384
Q

FYI temporary budget

A

Must be adopted covering the 1st quarter of the fiscal year

385
Q

What vote is needed to pass the temporary budget

A

Requires a firmative vote of a majority of the full membership of the governing body

386
Q

What must the temporary budget not exceed

A

26.25% of total procreation from the preceding year’s budget

387
Q

What is the purpose of the budget

A

Provide an orderly system of financial control

388
Q

What is the statute for local budget law

A

NJSA 40A: 4

389
Q

What is the municipal clerks responsibility pertaining to the budget

A

Advertisement
Execution
Filing the budget resolution
Any other resolutions and ordinances amending the budget

390
Q

What does the difference between the total appropriations and revenues represent

A

The amount to be raised through taxation for municipal purposes

391
Q

What is a calendar fiscal year or Cy

A

January one through December 31

392
Q

What is the state fiscal year or sfy

A

July 1st through June 30th

393
Q

True or false no budget can be adopted unless the director has approved the budget

A

True

394
Q

Who performs the self examine

A

CFO

395
Q

How much are municipalities prohibited from increasing their final appropriations by

A

2%

396
Q

What is the cap Levy

A

Municipalities are prohibited from increasing their final appropriations by more than 2%

397
Q

Define cola or cost of living adjustment

A

Annual percentage increase in the implicit price deflator for the state and local government purchases of goods and services for the year preceding the current year

398
Q

When can budget transfers be done

A

During the last 2 months of the current fiscal year and during the 1st 3 months of the succeeding year by resolution so November December January February and March and you need a 2/3 vote of the full membership

399
Q

What vote is needed for a budget transfer

A

2/3 vote of the full membership

400
Q

Do you need to do a resolution for a budget transfer

A

Yes

401
Q

Examples of special emergency appropriations

A

To prepare a tax map
Revaluation
Master plan prep
Codification
Prepare drainage map for flood control
Storm water system Map prep
It is paid off over the next 5 years

402
Q

What are special items of revenue also known as chapter 159

A

During the course of a fiscal year funds may become available that were not anticipated at the time the budget was adopted resolution must be done to insert the items example clean community grant

403
Q

School budget for April elections only process for the defeated school budget

A

-Board of Education shall deliver the proposed school budget to the Governing Body of the municipality, or of each of the municipalities included in the district, within two (2) days thereafter.

-Governing Body consultation with the Board of Education and by May 19th, determine the amount which, in the judgment of the Governing Body/Governing Bodies, is necessary to be appropriated for each item appearing in the school budget and certify to the County Board of Taxation the totals of the amount so determined to be necessary for each of the following:
a. General fund expenses of schools; or
b. Appropriations to capital reserve account.

-Within fifteen (15) days after the Governing Body of the municipality/municipalities shall make certification to the County Board of Taxation,

404
Q

What parties are eligible for the uniform shared services and consolidation act

A

Any local unit municipality
county
school district
Health
police
fire
code enforcement
tax assessment and collections
joint municipal courts
senior services social service programs
Must be done by resolution

405
Q

Local fiscal affairs law statute

A

NJSA 40A: 5

406
Q

When is the audit done

A

Within the 1st 6 months of the fiscal year

407
Q

Audit FYI

A

Failure of the municipal clerk to publish within 30 days after the receipt says subject the clerk to a fine of $10 for each day after 30 days publication fails to appear

408
Q

Who prepares the audit

A

Registered Municipal Accountant
It must cover the entire fiscal year

409
Q

Who prepares the corrective action plan

A

CFO

410
Q

What are the duties of the municipal clerk for the corrective action plan

A

Governing body must pass a resolution within 60 days of the receipt of the audit that approves the corrective action plan
One certified copy of the resolution with a copy of the corrective action plan sent to the director of DLG S

411
Q

Who files the annual financial statement and when is it done

A

Filed by the CFO by the close of the fiscal year

412
Q

Annual debt statement

A

It’s filed with the municipal clerk before the end of the 1st month of the new fiscal year

413
Q

48 hour rule

A

All money shall be deposited within 48 hours

414
Q

What are the rules for appointing an acting municipal clerk and terms

A

Within 90 days of the vacancy the governing body may appoint a person who does not hold an RMC license for the term of one year commencing on the day to the vacancy
With the approval of the director of DLG S the acting clerk may be reappointed for a maximum of 2 subsequent 1 year terms

415
Q

Can time serve as an acting clerk be used for TENURE year purposes

A

No

416
Q

When filling a vacancy is it for a new term or the unexpired term of the municipal clerk

A

Appointment is made for a new term

417
Q

Can someone who holds an RMC certificate be appointed acting clerk

A

No it is against the law

418
Q

What are the qualifications for an RMC

A

21 years of age
citizen of the United States
good moral character
high school diploma or equivalent
2 years of college or year to year full time experience

419
Q

What is the re appointment of an incompetent municipal clerk procedure

A

Within 60 days prior to the expiration of the term shall date back to the expiration of the initial term tenure purposes

420
Q

Renewal information for RMC license

A

Each renewal. Is 2 years
The renewal date shall be 30 days prior to the expiration date

421
Q

How much is the renewal cost for an rmc license

A

$50 parable to the state treasurer

422
Q

What CEU is required for research

A

20 in total 2 each in
elections
finance
licensing
professional development
and records
3CE u’s ethics
and the remaining 7 can be a nutty above or information technology

423
Q

What is tenure

A

After an RMC has served for 3 years and is reappointed as RMC cannot be removed from office except for good cause

424
Q

Can a governing body deny an increase in salary given to other municipal employees

A

No

425
Q

What 4 key positions must a town have by law

A

Municipal clerk
tax assessor
CFO
and tax collector

426
Q

For what can an RMC license be suspended for and by whom

A

Dishonest practices
willful or intentional failure neglect refusal to comply with constitution
and other good causes
The director

427
Q

Is the deputy covered by laws pertaining to 10 year salary wages and compensation

A

No deputy clerk is created by ordinance and adopted by the governing body terms commensation duties powers and functions determined by ordinance

428
Q

What are the core duties of the municipal clerk

A

Secretary to the municipal Corporation
Secretary to the governing body
Chief administrator officer of all elections
Chief registrar voters
Administrative officer
Records coordinator and manager
Other duties

429
Q

Duties of the secretary of the municipal corporation

A

Custodian of the municipal seal
Maintain custody of all minute’s books deeds bonds contracts and archival records
Attest to the signature of the municipal officers and officials
Maintain receipts of services of legal documents

430
Q

Duties of the secretary to the governing body

A

Prepare agenda for reorganization meeting
Maintain and keep new governing body members aware of rules of order and conducting a meeting
Prepare meeting agenda be present at all meetings
Keep an official record of the proceedings of every meeting maintain originals of minutes ordinances and resolutions
Process record file advertise ordinances resolutions and budget
Administer and record oaths of office
Maintain custody of all official records not handled by other departments
Act as a Leah’s on to the public and correspond to the governing body

431
Q

Duties of the chief administrator officer of all elections

A

Certified vacancies at local level
Maintain receipt of nominating petitions and certifications to the county clerk
Exercise Quasi judicial authority in determining the litity of petitions
Conduct a drawing for position for candidates on the ballot
Furnish materials for local election
Suggest polling places
Maintain receipt of election results
Certify election results

432
Q

Duties of administrative officer

A

Accept application for licenses and permits and issue the same
Issue assessment search certificates
Conduct business with other municipal departments
Purchase equipment and supplies
Mainteen personnel records
Certify to the municipalities bond council as to the proper advertising and filing of the supplemental debt statement

433
Q

Duties of the records coordinator and manager

A

Responsible for implements local archives and records retention programs

434
Q

What does DCA stand for

A

Department of community affairs

435
Q

What does LGCCC stand for

A

Is legalized games of chance control commission

436
Q

What does DLG S stand for

A

Division of local government services

437
Q

Under what core duty does custodian of the municipal seal fall

A

Duties of the secretary of the municipal corporation

438
Q

Under what core duty does maintain custody of all minute books deeds bonds contracts and archival records fall

A

Duties of the secretary of the municipal corporation

439
Q

Under what core duty does attest to the signature of municipal officers and officials fall

A

Duties are the secretary of the municipal corporation

440
Q

Under what core duty does maintain receipt of service of legal documents

A

Duties of the secretary of the musical corporation

441
Q

Under what core duty does prepare agenda for reward meeting volunteer

A

Secretary to the governing body

442
Q

Under what core duty does maintain and keep new governing body members aware of rules of order and conducting a meeting calendar

A

Secretary to the governing body

443
Q

Under what core duty does prepare meeting agenda and be president all meetings fall under

A

Secretary to the governing body

444
Q

Under what core duty does keep an official record of the proceedings of every meeting maintain originals of minutes ordinances and resolutions fall under

A

Secretary does a governing body

445
Q

Under what core duty does process record file advertise ordinance resolution and budget fall under

A

Secretary to the governing body

446
Q

Under what core duty does administer and record oaths of office fall under

A

Secretary to the governing body

447
Q

Under what core duty does maintain custody of all official records not handled by other departments fall under

A

Secretary to the governing body

448
Q

Under what core duty does act as a liaison to the public and correspond to the governing body fall under

A

Secretary to the governing body

449
Q

Under what core duty does certify vacancies at the local level fall under

A

Duties of the chief administrator officer of all elections

450
Q

Under what core duty does maintain receipt of nominating petitions and the certification to the county clerk fall under

A

Chief administrative officer of all elections

451
Q

Under what core duty does exercise Quasi judicial authority in determining validity of petitions fall under

A

Chief administrative officer of all elections

452
Q

Under what core duty does conduct a drawing for positions for candidates on a ballot volunteer

A

Chief administrative officer of all elections

453
Q

Under what core duty does furnish materials for local elections and suggest polling places fall under

A

Chief administrative officer of all elections

454
Q

Under what core duty does maintain receipt of election results and certify election results for all under

A

Chief administrative officer of all elections

455
Q

Under what core duty does accept applications for licenses and permits and issue license impermits fall under

A

Administrative officer

456
Q

Under what core duty does issue assessment search certificates fall under

A

Administrative officer

457
Q

Under what core duty does conduct business with other municipal departments and purchase equipment and supplies fall under

A

Administrative officer

458
Q

Under what core duty does maintain personnel records fall under

A

Administrative officer

459
Q

Under what core duty does certify to the municipalities bond council as to the proper advertising and filing of the supplemental debt statement fall under

A

Administrative officer

460
Q

Under what core duty does responsible for implementing local archives and records attention program fall under

A

Record coordinator and manager

461
Q

What are the 7 core duties of the Municipal Clerk

A

Secretary to the Municipal Corporation
Secretary to the Governing Body
Chief Administrative Office of all elections
Chief Registar of Voter
Administrative Officer
Records coordinator & Manager OPRA
Any other duties

NJ MUNICIPAL CLERK (11 decks)

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