Chapter 2 Office of the Clerk Flashcards
What must a person have in order to be appointed/reappointed Municipal Clerk ?
A Registered Municipal Clerk Certificate
Within how many days of a vacancy of a departure municipal clerk does the Governing Body have to appoint an Acting Municipal Clerk ?
90 days
How long can a person be Acting Municipal Clerk ?
They are appointed for a 1 year term but can be reappointed for 2 more 1 year terms
Can time served as an Acting Municipal Clerk count towards tenure?
No
In the case of a vacancy is the appointed made for the unexpired term ?
No , it is made for a new term
Can someone who holds an RMC certificate be appointed Acting Municipal Clerk ?
No
What are the qualifications to be appointed or test for RMC ?
- at least 21
- Citizen of the US
- Good moral character
- high school diploma or equivalent
- 2 years of college or year for year experience
When is the re appointment of an incumbent Municipal Clerk ?
Within 60 days of the expiration of the prior term
How long is the renewal of your certification for ?
2 years and renewal should be 30 days prior to the expiration date
How many CEUs are needed for recertification?
20 CEUs
What is the cost of recertification?
$50.00
What is the fee for the application to to take the state exam ?
$50.00
What is the cost for certification if you pass the state exam ?
$50.00
What happens if you let your certification lapse ?
You must retake and pass all clerks classes and retake and pass state exam
How does an RMC get tenure?
Serve 3 consecutive years and be reappointed as RMC
Example of good cause to remove and RMC from office?
Failure to get CEUs as set forth in statute. Must have a hearing by the Director of the Division of Local Government Services
What are 4 key positions every municipalities must have?
Municipal Clerk
Tax Assessor
Chief Financial Officer
Tax Collector
Suspension of RMC Certification?
- Dishonest practices
- Will or international failure, negle t or refusal to comply with the constitution or laws
- other good cause
Is the Deputy Clerk position mandatory?
No , its optional
What are the 7 Core Duties of Municipal Clerk ?
- Secretary to the Municipal Corporation
- Secretary to the Governing Body
- Chief Administrative Office of all elections
- Chief Registar of Voter
- Administrarive Officer
- Records coordinator & Manager OPRA
- Any other duties
Under what core duty does Custodian of the Municipal Seal found under?
Secretary of the Municipal Corporation
Under what core duty is Certifies vacancies at a local level ?
Chief Administrative Officer of all Elections
Under what core duty dies prepare minutes for annual reorganization meeting fall under ?
Secretary to the Governing Body
Under what core duty does maintenance of personal records fall ?
Administrative Officer
Under what core duty does attest to the signatures of municipal officers and officials fall under ?
Secretary of the Municipal Corporation
Under what core duty does maintain and keep new members of the Governing Body aware of rules of order ?
Secretary to the Governing Body
Under what core duty does furnish materials for local elections ?
Chief Administrative Officer all Elections
Under what core duty does acceptance of applications for licenses and permits and the issuance of licenses and permits ?
Administrative Officers
Under what core duty does issue assessment search certificates fall under ?
Administrative Officer
Under what core duty does maintain custody off all minutes ,books, deeds, bonds, contracts, and archival records of the Municipal Corporation?
Secretary of the Municipal Corporation
Under what core duty does maintain receipt of service of legal documents?
Secretary of the Municipal Corporation
Under what core duty does prepare meeting agenda and be present at all meetings of the Governing Body ?
Secretary to the Governing Body
Under what core duty does keep an official record of every meeting and retain the original copies off all minutes, ordinances and resolutions fall under ?
Secretary to the Governing Body
Under what core duty does process , record, file when necessary, advertise ordinances, resolutions and municipal budget fall under ?
Secretary to the Governing Body
Under what core duty does Administer and record oaths of office fall under ?
Secretary of the Governing Body
Under what core duty does maintain custody of all offical records not specifically handles by another department
Secretary to the Governing Body
Under what core duty does act as a liaison to the public
Secretary to the Governing Body
Under what core duty does maintain receipt of nominating petition and certifications to the county clerk of local candidates?
Chief Administrative Officer of all elections
Under what core duty does exercise quasi-judicial authority in determining the validity of petition?
Cheif Administrative Officer of All Elections
Under what core duty does suggest poling places fall under?
Chief Administrative Officer of All Elections
Under what core duty does maintain receipt of election results fall under?
Chief Administrative Officer of All Elections
Under what core duty does certify to the county clerk persons elected to partisan County committee offices in each election district
Cheif Administrative Officer of All Elections
Under what core duty does canvas the votes for and certify election of candidates for Municipal office in non partisan local governments
Chief Administrative Officer of All Elections
Under what core duty does registration of voters fall under ?
Chief Registrar of Voters
Under what core duty does conduct business with other municipal departments as directed by the Governing Body fall under?
Administrative Officer
Under what core duty does purchase equipment and supplies when required?
Administrative Officer
Under what core duty maintain personnel records when required?
Administrative Officer
Under what duty does responsible for implementing local archive and records retention programs as mandated fall under?
Records Coordinator & Manager
Under what core duty does impose by state statue and regulations or by municipal ordinance or regulation fall under.
Other duties
What does DCA stand for ?
Department of Community Affairs
What does DLGS stand for ?
Division of Local Government Services
What is the abbreviation Legalized Games of chance control commission ?
LGCCC
