Resource management

Question 1

Impacts on resource management

Answer 1

1. lifecycle approach, 2. how many resources required to complete task 3. availability of resources 4. Needs of project vs BAU 5. awareness of specific individual/scarce componat that will be critical. 6. limits and constraints inhibiting total flexible deployment of resources 7. costs, need to ensure they are budgeted for

Question 2

OBS

Answer 2

organisational breakdown structure. every person even small involvement is included. reflecting reporting hierarchy . should include role description.

Question 3

RAM

Answer 3

responsibility assignment matrix (or RACI). OBS roles mapped against WBS tasks. find who is responsible (for carryin out task) accountable (ensure it gets done) consulted (in execution of task) informed. Every work package must have a resource and every person involved in a work package.

Question 4

Resource categories

Answer 4

Consumable (Fuel and money, need to have budget/plan in place to replace. Reusable (people, plan in place for re-deployment.

Question 5

Resource Types

Answer 5

Equipment (not directo cost to customer but required for project). Materials (direct cost). Facilities (space required to house project). Human resources (manage effectively to avoid burnout.

Question 6

Risk reduction in resource management (5)

Answer 6

1. prepare detailed specification for each task. 2. Ensure clear specification exists for provision of materials, taking into account lead times 3. Use RAM/RACI chart to develop reasoned record of the agreements made between PM and resource owners. 4. Ensure PM is networked with the team and suppliers to hear about any issues in advance. 5. pay attention to project environment, industry and trends which might impact

Question 7

Linear and resource management

Answer 7

Scope fixed. flex resource allocatio to fulfill requirements to reduce peaks, troughs and gaps. priorities agreed in business case and PMP. if work needs more resource, allocate more. Upfront planning and estimatin. Resources allocated up front to specific work packages.

Question 8

Iterative and resource management

Answer 8

Resources are fixed, have to adapt requirements/needs. Depending on requirements, can lead to over/under-utilisation. assess work that each resource can complete. flex scope to accomodate available resources. Continuous re-assessment of resource priorities - fluctuation bc more flexibility. PM needs to be very hands on

Question 9

Histogram

Answer 9

Gantt at top. shows what resource needed each week of project. ensure resources are available according to the plan and take action if required.

Question 10

Resource smoothing

Answer 10

End date is fixed, use available float to flex resource allocation. Accomodates any absolute limites of team sizes. reduces peaks and troughs. Proactive

Question 11

Resource levelling

Answer 11

Project end will slip - no float available. Can’t flex resources. requires support from sponsor. Reactive

Question 12

Other considerations

Answer 12

1. Decsope do less. 2. seek efficiencies (train staff, good leadership to improve performance) 3. look for bottlenecks/delays. 4. ask staff to work overtime. 5. split tasks