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Purposive Communication Midterm Flashcards

1
Q

Elements of Academic Writing

A
  1. Purpose
  2. Genre
  3. Audience
  4. Context
  5. Register
  6. Style
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2
Q

Types of Purposes

A
  1. Informative
  2. Directive
  3. Expressive
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3
Q

Intend to convey information

A

Informative

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4
Q

Influence other’s actions, emotions, beliefs, and attitudes

A

Directive

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5
Q

Expresses feelings, attitudes, wishes, and intentions.

A

Expressive

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6
Q

Informative purpose

A

to inform, report, describe, declare, announce, confirm, explain

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7
Q

Directive purpose

A

to assert, argue/refute, persuade/encourage, advise, order, warn, threaten, exhort

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8
Q

Expressive purpose

A

to praise/compliment, approve, rebuke, condemns, affirm, empathize/sympathize, console, condole.

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9
Q

Refers to a category of text based on its readily distinguishable features marking it off clearly from other text types.

A

Genre

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10
Q

Determined by the writer based on the purpose or function of writing. May include individuals or groups based on their age, gender, academic background, interests, academic, professional social affiliations, or personal relations.

A

Audience

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11
Q

The medium in which the text is used, and the physical environment in which it may be read.

A

Context

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12
Q

Form of language associated with a particular subject matter (distinct occupational groups like surgeons, pilots, engineers, etc…)

A

Register

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13
Q

Broader term used for everything else.

A

Style

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14
Q

Five main language style

A
  1. Ultra-formal: important public ceremonies
  2. Formal: all public communications of a serious nature
  3. Modified formal: general-purpose public communication
  4. Colloquial: ordinary, everyday communication
  5. Ultra-colloquial: the slang, radical, innovative communication
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15
Q

Includes all written communications or transactions between officials and employees of a particular company or organization. These are confidential.

A

Interoffice Correspondence

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16
Q

Types of Interoffice Correspondence

A
  1. Memorandum

2. Minutes of the Meeting

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17
Q

A note, document or a form of communication intended to issue a directive, execute a policy, present an information report, provide suggestions and instructions, propose a particular project, convey information, rebuke errors, give warnings, solve problems, or make requests.

A

Memorandum

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18
Q

Types of Memorandum

A
  1. Directive Memo
  2. Report Memo
  3. Response Memo
  4. Confirmation Memo
  5. Ideas and Suggestions Memo
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19
Q

Essential Parts of a Memorandum

A
  1. Letterhead
  2. Dating
    a. Dateline (date)
    b. Recipient (To)
    c. Sender (From)
    d. Subject (Re)
  3. Body of the memo
  4. Signatory
20
Q

Actual record of the proceedings or what transpires during a particular meeting. Also serves as a source of information for those who fail to attend the meeting, point of reference for some who have been given functions or assignments during the past meeting, and a true record for keeps.

A

Minutes of the Meeting

21
Q

Included in the Minutes

A
  1. Date, Time, and Venue of the meeting
  2. Presider
  3. Attendees/Absentees
  4. Amendments to previous meeting’s minutes through business arising
  5. How agendas carried out:
    a. Motions made
    b. Motions approved
    c. Motions denied
    d. Suggestions
    e. Plan of Action
    f. New business
    g. Schedule, time and venue of the next meeting
  6. Approval and signature of the presider
22
Q

The first actual correspondence one has to write right after graduation. It is composed of an application letter and a resume’ or curriculum vitae. Its purpose is to convince the company to hire the applicant while its immediate purpose is fort he applicant to be called for an interview for personal appearance and for document perusal.

A

Employment Letter

23
Q

A cover letter written to specify one’s intention to apply for a particular position, specifically market his own skills or summarize his work experience if there’s any. This also serves as a formal self-introduction as it contains one’s personal data, details about educational attainment, skills, and even character references.

A

Application Letter

24
Q

How to write an application letter effectively

A
  1. The letter must utilize one pattern in writing, that is having introduction, body and conclusion.
  2. The introduction must be engaging.
  3. The letter must also specify why hiring the applicant will benefit much the company.
  4. The letter must also include the applicant’s experiences, strengths and interpersonal skills.
  5. The letter must paint an applicant perfect for the said position.
25
Q

Types of Application Letter

A
  1. Solicited Application Letter

2. Unsolicited Application Letter

26
Q

Written in response to an employment advertisement

A

Solicited Application Letter

27
Q

Written to explore a possible employment in a particular company. Also known as “walk in” application and “prospecting” application, this application type is used to pitch oneself to a potential employer.

A

Unsolicited Application Letter

28
Q

Parts of Application Letter

A
  1. Introduction: purpose of the letter, specifies the intent of applicant, mentions where the opening was taken from and stipulate the applicant’s competence and acceptability for the position being applied for.
  2. Body: features the applicant’s description of professional and academic qualifications relevant to the position, work experiences he garnered, awards and distinctions received, and special, technical and even his interpersonal skills.
  3. Conclusion: features “call to action” statement.
29
Q

An overview of an applicant’s personal data, work experiences and work functions, educational attainment, training and seminars, awards and distinctions, special and technical skills, and even character references.

A

Resume

30
Q

Components of Resume

A
  1. Heading
  2. Objectives
  3. Educational Attainment
  4. Work Experience
  5. Trainings and Seminars Attended
  6. Awards and Distinctions Received
  7. Character References
31
Q

Includes the applicant’s complete name, geographical address, contact numbers and email address.

A

Heading

32
Q

Features a fragment that tells the reader what the applicant wants to achieve personally and professionally for the company if hired.

A

Objectives

33
Q

Features the applicant’s credentials in terms of his academic achievements, degree or certification, professional development, on the job trainings and continuing education.

A

Educational Attainment

34
Q

Includes relevant employment record, job title, functions, company and the date inclusive.

A

Work Experience

35
Q

This optional section presents the list of the training, workshops and seminars the applicant has attended or participated in relevance to the job being applied for.

A

Trainings and Seminars Attended

36
Q

This optional section of the resume’ can positively set the applicant apart from other aspiring applicants.

A

Awards and Distinctions Received

37
Q

These are professionals (no blood relation with the applicant) who can attest to the applicant’s paper qualifications, professional trainings and skills.

A

Character References

38
Q

a short video to introduce yourself to the hiring manager or employer. It is often submitted in addition to a resume’ and application letter.

A

Video Resume

39
Q

PHILIN

A

Philippine Library Information Network

40
Q

Two components of PHILIN

A

National Library Information Network (NLIN): comprised of modules on acquisition, cataloguing, MIS, and online public access catalogue (OPAC).
Public Libraries Information Network (PUBLIN): Designed for networking and resource sharing activities among participating public libraries.

41
Q

The first electronic library in the country, is the access to the most comprehensive libraries in the Philippines and the world.

A

Philippine eLib

42
Q

A set of abilities requiring students to recognize the extent of information needed, to locate and evaluate information effectively, and use information effectively to accomplish a specific purpose and understand the economic, legal, and social issues involved in the use of information (ACRL, 2008).

A

Information Literacy

43
Q

an electronic database that contains the total collection of accessible information sources.

A

OPAC (Online Public Access Cataloguing) System

44
Q

the complete details of the call number indicating –

A
  1. A particular area of knowledge based on a classification system, the author number and the year of publication;
  2. Author’s name;
  3. Title of the source
  4. Subject or topic
  5. Type of reference
  6. Other publication details
45
Q

is a form to be filled out to record information about an unusual event

A

Incident Report

46
Q

When is Incident Report written?

A
  1. Injury to Individuals
  2. Self-abusive behavior
  3. Aggressive behavior directed at others
  4. Jeopardizing others
  5. Serious Illness
  6. Property Destruction
  7. Imminent Death
  8. Unusual Problematic Behavior
  9. Missing Articles
  10. Medication Reaction
  11. Administration of Wrong medicine or vaccine
  12. Exposure Incidents
47
Q

How to write an effective incident report?

A
  1. Present the facts.
  2. Arrange the events logically, chronologically
  3. Analyze the events
  4. Recommend course of action

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