Publications

Question 1

Management Memorandum contain expiration dates not to exceed ___ months from their effective date; however a ___ month extension may be requested.

a. 9/6
b. 12/6
c. 6/6
d. 3/9

Answer 1

a. 9/6

Question 2

When does Departmental policy or direction go into effect permanently?

Answer 2

when published in a recognized publication as prescribed by this manual.

Question 3

Publications shall be reviewed by the OPI every ___ months to ensure they are current and revised, if necessary.

a. 3
b. 6
c. 9
d. 12

Answer 3

b. 6

By January 1 and July 1, OPIs will route their publications spreadsheet to ACS indicating they have reviewed the publications they are responsible for and the status of each publication.

If a publication is in need of revision, the OPI may choose to draft a Comm-Net message and/or MM containing the policy and/or procedure changes. Both the Comm-Net message and MM place policy and procedure changes into effect on a temporary basis.

Question 4

A Comm-Net message containing policies and/or procedures expires ___ calendar days from the date of message.

a. 30
b. 60
c. 90
d. 180

Answer 4

c. 90

The policy and procedures of the Comm-Net message shall be incorporated into an HPM, GO, or MM and submitted to the appropriate Commissioner’s office within 45 CALENDAR DAYS of the originating Comm-Net message for approval.

Question 5

When publication material is exempt, Attorneys and the public should receive sanitized/redacted copies of requested publications.

Answer 5

Upon request from the Pubs Unit, the OPI will provide a sanitized/redacted copy of their publications that contain grey shaded exempt material.

Certain material contained in California Highway Patrol (CHP) publications involves officer safety and/or internal security. Such material, by statute and decisional law is exempt from public disclosure.

Identification of exempt material in new or revised publications is the responsibility of the Office of Primary Interest (OPI). An entire publication cannot be withheld from disclosure simply because it contains exempt material. Only those specific sentences, paragraphs, etc., necessary to ensure protection or safety/security of public policy information shall be designated as privileged material. Any questions about material in a publication that is identified as exempt shall be directed to the OPI.

Question 6

All publications containing exempt material are issued for internal use only.

Answer 6

However, if the exempt material is requested for litigation purposes, only the sanitized version shall be provided.

Question 7

Publications will be in a defined/fixed style based on the __________, and these standards shall be maintained regardless of administrative personnel changes.

Answer 7

Gregg Reference Manual

Question 8

For uniformity, ____ font type shall be used for all departmental publication.

a. Times New Roman
b. Comic Sans
c. Arial
d. Conventional

Answer 8

c. Arial

Question 9

Body text and line spacing shall be __ point type.

a. 12
b. 14
c. 10
d. 20

Answer 9

a. 12

Question 10

All titles shall be in ____ letters and in bold print.

a. all lowercase
b. all UPPERCASE
c. upper/lower case

Answer 10

b. all UPPERCASE

Titles include chapter numbers, chapter titles, revision dates (month and year), and Tables of Contents (TOCs).

Question 11

Main paragraph headings (Level 1 paragraph) shall be ___ point type, all caps, and underlined. Level 2 subparagraph headings shall be ___ point type, upper/lower case letters, and underlined. Do not underline the period at the end of the heading.

a. 12
b. 14
c. 10
d. 20

Answer 11

a. 12

Question 12

All footers shall be in ___ point type.

a. 12
b. 14
c. 10
d. 20

Answer 12

a. 12