21 Resource Management Flashcards
A) Know how to determine the resources required and their availability to deliver activities B) Understand how an OBS is used to create a RACI Matrix C) Understand how resources are categorised and allocated to both liner and iterative life cycle schedules D) Know the difference between resource smoothing and resource levelling
What is the definition of Resource scheduling?
Process that ensures resources are available when needed and not underutilised
Resources can be defined as ____ and ____
- Consumable - Money and Raw Materials
- Reusable - People, machinery and office space
What are the benefits of Resource Management?
- Efficient utilisation of resources
- Confidence in schedule
- Identification of resource capacity bottlenecks and conflicts
What are the four types of Resources?
- People (Labour)
- Material
- Plant or equipment (Capital goods)
- Facilities
What should be considered in Resource Management?
- Life Cycle Approach and timeframes
- Activities/tasks and their relative importance
- Resources and their skills/capabilities
- Internal and external resources available
What does an Organisational Breakdown Structure show?
- Resources available to a project
- Levels of management/responsibility in project team
- Escalation routes
What are the constituent parts of a RACI Matrix?
R - Responsible
A - Accountable
C - Consulted
I - Informed
What is a RACI Matrix used to communicate?
- The level of participation each team member has in a certain activity/task
- How a manager’s resources have been allocated
How are resources allocated in an iterative lifecycle?
Timeboxes are used to plan delivery and use of resources
How are resources allocated in a Linear lifecycle?
RACI Matrix
When is Resource levelling used?
- Fixed amount of resources
- Completion date is flexible/Less important
How can Levelling be achieved?
Redefining scope/specification, increasing task duration or delaying non-critical activities
When is Resource smoothing used?
- Fixed completion date/target
- Unlimited resources/Use of resources less important
What is the aim of both Resource smoothing and Levelling?
Optimisation of resources through the flow of work
