Property Rules and Regulations

Question 1

What is procurement?

Answer 1

purchase or act of buying supplies

Question 2

What is the process of procurement?

Answer 2

1. Procurement planning and preparation of APP
2. Requisitioning/ preparation of Requisition Issue Voucher/Purchase Request
3. approval of RIV/PR by the head of office
   Preparation of Certificate of Availability of Funds
4. Preparation of Purchase Order, Letter Order and Contract by the Supply Officer
5. Approval of PO/LO/Contract by the agency official
6. Delivery of PO/LO/Contract by the agency to the contractor
7. Delivery of items
8. Inspection (No COA needed)
9. Preparation of Certificate of Acceptance
10. Preparation of Voucher

Question 3

What are the modes of procurement/

Answer 3

1. Public Bidding
2. Limited Source Bidding/Selective Bidding
3. Personal Canvass/Shopping
4. Emergency Purchase (with 3 canvass)
5. Negotiated Purchase -for exclusive distributors
6. Repeat Order
7. Direct Contracting and Direct Purchase
8. Procurement from an exclusive Philippine agent or distributor
9. Procurement from the procurement service and other Philippine Government entities
10. Purchase from foreign government entities
11. Procurement through International Competitive Bidding

Question 4

What are the prohibitions?

Answer 4

1. Entering into a contract without appropriations
2. Splitting of requisition
3. Irregular, unnecessary, excessive, extravagant and unconscionable expenditures
4. Personal use of school property for the furtherance of private interest

Question 5

What is the reference material used for procurement?

Answer 5

Manual of Procurement COA PTTF