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ENCI313 > Project Scoping > Flashcards

Project Scoping Flashcards

1
Q

Project scoping definition

A

planning and documentation of how the Engineer is going to undertake the required task

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2
Q

Product Scope

A
  • features and functions that characterise a product, service or result
  • all about the product itself
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3
Q

Project Scope

A
  • the work performed to deliver a product, service or result, with the specified features and functions
  • all about the project
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4
Q

Project Brief definition

A

a document that provides a summary of the idea or task, how you imagine it working, and what work needs to be done to get there

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5
Q

Elements of a good Project Scope

A
  • project objectives
  • goals
  • tasks
  • sub-phases
  • resources
  • budget
  • schedule
  • constraints
  • assumptions
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6
Q

Project Justification

A

statement regarding the needs the project addresses

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7
Q

Tasks

A

the specific activities required to deliver the end product

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8
Q

Methodology

A

description of how to complete all tasks

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9
Q

Sub-phases

A

tasks within tasks, often running in parallel

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10
Q

Gateways

A

hold points against which approval must be received prior to progressing to the next task

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11
Q

Resources

A

personnel, tools and materials to be employed on each task in order to develop and deliver the Product Scope in accordance with the project scope

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12
Q

The Budget

A

a constraint defined within the Project Scope

- it can cover the product scope and/or the project scope

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13
Q

Product Scope Budget

A

the available or target cost for a product

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14
Q

Project Scope Budget

A

the available fees or remuneration available in undertaking tasks to deliver the product
- how the engineer earns a living

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15
Q

The Schedule

A

a programme or sequence that individual tasks will be undertaken in order to deliver the Project scope
- will often include milestones that must be achieved prior to other tasks commencing

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16
Q

Project Scope constraints

A

rules or limits within which a project must be delivered and are binding on all parties

17
Q

Examples of Project Scope constraints

A
  • terms and conditions (the contract)
  • deadlines and milestone dates
  • budget
  • geometric or property
  • material choice
  • standards
  • minimum requirements
  • lines of communication
18
Q

Project Scope Assumptions

A

decisions made in the preparation of a Project Scope that determine the way a project will be developed/managed
- assumptions are statements about how you will address uncertain information as you conceive, plan and perform your project

19
Q

Examples of Project Scope Assumptions

A
  • budget
  • task breakdown and sequence
  • inclusions and exclusions
  • programme
  • resource requirements
20
Q

Who is the product scope prepared by

A

Typically by the CLIENT

21
Q

Who is the project scope determined by

A

either the CLIENT or the ENGINEER, and typically BOTH

22
Q

Scope Creep

A

uncontrolled changes or continuous growth in a project’s scope

  • typically regarded as harmful
  • common place
23
Q

Causes of Scope Creep

A
  • poor change control
  • lack of proper initial identification of what is required to bring about the project objectives
  • weak project management or leadership
  • poor communication between parties
  • lack of initial product versatility
  • can occur when the scope of a project is not properly defined, documented or controlled
24
Q

Results of Scope Creep

A
  • cost overrun
  • program delays
  • reputational damage
25
Q

Not scope creep

A

if the budget, resources and schedule are increased along with the scope, the change is usually considered an acceptable addition to the project (a variation) and the term “scope creep” is not used

26
Q

Scope of Works Factors

A
  • Project Management
  • Budget
  • Schedule
  • Communication

ENCI313 (13 decks)

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