Project Mgmt Framework Flashcards
What are the process groups in project mgmt?
Initiating. (Start) Planning (plan) Executing. (Do) Monitoring and controlling (check n act) Closing (end)
What are the knowledge areas of project mgmt?
Integration Scope Time Cost Quality Human resource Communications Risk procurement (action of obtaining) Stakeholder mgmt
Who are stakeholders?
Stakeholders are any people or organizations whose interests may positively or negatively impact, or be impacted by, the project or it’s product.
What is a project?
A project is a temporary endeavor w/ a beginning and an end.
A project creates a unique, service, or result.
What is program mgmt?
What does it focus on?
Program mgmt helps to achieve what?
A group of related projects.
The program approach focuses on the interdependencies between projects and helps to achieve:
- decreased risk
- economies of scale
- improve mgmt
What is portfolio mgmt?
What does it help to achieve?
A group of programs, individual projects, and other related operational work that are prioritized and implemented to achieve a common strategic goal.
How does combining projects, programs, and operations into one or more portfolios help a business?
- optimizes the use of resources
- enhances the benefits to the organization
- reduces risk
Examples of constraints
Time, cost, risk, scope, quality, resources, customer satisfaction, and any other factors that limit options.
Company culture and existing systems that the project will have to deal with or make use of is called _____ aka “baggage”
Enterprise environmental factors
What does PMIS stands for?
Give examples of PMIS
Project Mgmt Information System
Automated tools:
- Scheduling software
- Configuration mgmt system
- Shared workspaces for file storage or distribution
- work authorization software
- time tracking software
- procurement mgmt software
- repositories for historical information
An organization’s processes, procedures, and historical information is called _______.
How does it benefit projects?
Organization Process Assets
They help provide direction and guidance in planning & help the project benefit from past company experiences.
What r the initial measurements and details about activities gathered during a project work (executing)?
Work performance data
During controlling, the work performance data are analyzed to make sure they conform to the project mgmt plan and to assess what they mean for the project as a whole; the result is known as ______.
Work performance information
The work performance information is then organized into ________, which are distributed to the various stakeholders who need to receive and possibly act on the information.
Work performance reports
What type of organization is grouped by areas of specialization w/in different functional areas?
Projects generally occur within a ___ department.
If info or project work is needed from another dept, the request is transmitted up from the head of dept to another _____.
Communication stays ____ the project.
Functional
Single
Head of dept
Within
What type of organization is it when the entire company is organized by projects and the project mgr has control of the project?
Team members complete only project work and when the project is over, they do not have a dept to go to.
Communication occurs ____ the project.
Projectized organization
Within
What type of organization attempts to maximize the strengths of both the functional and projectized structure?
The team members report to two bosses. What are the two managers?
Communication goes from _____ to ______.
Matrix organization
Project mgr and functional mgr
From team members to both bosses.
In a strong matrix, power rests with the ____ manager.
Project
In a weak matrix, power rests with the _____ manager.
The power of the ____ manager is comparable to that of a project coordinator or project expeditor.
Functional manager
Project manager
The power is shared between the functional manager and project manager in a _____ matrix.
Balanced
Name the role:
____ acts primarily as a staff assistant and communications coordinator. This person cannot personally make or enforce decisions.
____ is similar to the role above, however does have some power to make decisions, some authority, and reports to a higher-level manager.
Project expeditor
Project coordinator
What type of matrix refers to “co-location” or locating the work spaces for the project team in the same room?
Tight matrix
The project life cycle is what you need to ____ the work and the project mgmt process is what you need to ____ the work.
Do
Manage
What type of project life cycle is also known as “waterfall” or “traditional” and is used for plan driven projects in which scope, schedule, and cost is determined in detail early in the project, before work begins to produce the project deliverables?
What type of industry uses this project life cycle?
Predictive life cycle
Construction
What type of project life cycle involves enough early planning of high level scope to create preliminary estimates of time and cost?
Incremental and iterative life cycle
Which approach delivers a complete, usable portion if the product in each iteration?
Incremental approach
Which approach involves the concept being built up in successive levels of detail to create the end result?
Iterative approach
What type of project life cycle has fixed time and cost, and their scope is broadly defined with the understanding that it will be refined as the project progresses?
What type of project uses this life cycle?
Adaptive life cycle
Software development project
What are the phases in the predictive life cycle?
Feasibility Planning Design Production Turnover Startup
The project life cycle varies bases on 3 things. Name them
Industry
Organization
Type of product/service or result being developed
As the project life cycle progresses, more info becomes available, allowing the team to manage the project to a more detailed level… What project life cycle is this?
Iterative
The project life cycle differs from the project mgmt process in that the project mgmt process is the ____ for every project.
Same
Who has the Most power in the projectized organization ?
The project manager
Programs are a group of ____projects managed in a coordinated way with a means to gain ____ and ______ of related projects.
Related
Benefits and control
A ___ demand, _____ need, and/or _____ requirements are examples of reasons projects are initiated.
Market demand
Business need
Legal requirement
____ work is different from project work because it is ongoing and repetitive. It is work that is done on an ongoing basis to sustain an organization.
Operational work
At the end of the project, the team is dispersed and they do not have functional organization (“home”) to echo to return. What type of organization is this?
Projectized
A frequent complaint about matrix organization is that communications are _____.
Complex
