Project Mgmt Framework

Question 1

What are the process groups in project mgmt?

Answer 1

Initiating. (Start)
Planning (plan)
Executing. (Do)
Monitoring and controlling (check n act)
Closing (end)

Question 2

What are the knowledge areas of project mgmt?

Answer 2

Integration
Scope
Time
Cost
Quality
Human resource
Communications
Risk procurement (action of obtaining)
Stakeholder mgmt

Question 3

Who are stakeholders?

Answer 3

Stakeholders are any people or organizations whose interests may positively or negatively impact, or be impacted by, the project or it’s product.

Question 4

What is a project?

Answer 4

A project is a temporary endeavor w/ a beginning and an end.

A project creates a unique, service, or result.

Question 5

What is program mgmt?

What does it focus on?

Program mgmt helps to achieve what?

Answer 5

A group of related projects.

The program approach focuses on the interdependencies between projects and helps to achieve:

• decreased risk
• economies of scale
• improve mgmt

Question 6

What is portfolio mgmt?

What does it help to achieve?

Answer 6

A group of programs, individual projects, and other related operational work that are prioritized and implemented to achieve a common strategic goal.

Question 7

How does combining projects, programs, and operations into one or more portfolios help a business?

Answer 7

• optimizes the use of resources
• enhances the benefits to the organization
• reduces risk

Question 8

Examples of constraints

Answer 8

Time, cost, risk, scope, quality, resources, customer satisfaction, and any other factors that limit options.

Question 9

Company culture and existing systems that the project will have to deal with or make use of is called _____ aka “baggage”

Answer 9

Enterprise environmental factors

Question 10

What does PMIS stands for?

Give examples of PMIS

Answer 10

Project Mgmt Information System

Automated tools:

• Scheduling software
• Configuration mgmt system
• Shared workspaces for file storage or distribution
• work authorization software
• time tracking software
• procurement mgmt software
• repositories for historical information

Question 11

An organization’s processes, procedures, and historical information is called _______.

How does it benefit projects?

Answer 11

Organization Process Assets

They help provide direction and guidance in planning & help the project benefit from past company experiences.

Question 12

What r the initial measurements and details about activities gathered during a project work (executing)?

Answer 12

Work performance data

Question 13

During controlling, the work performance data are analyzed to make sure they conform to the project mgmt plan and to assess what they mean for the project as a whole; the result is known as ______.

Answer 13

Work performance information

Question 14

The work performance information is then organized into ________, which are distributed to the various stakeholders who need to receive and possibly act on the information.

Answer 14

Work performance reports

Question 15

What type of organization is grouped by areas of specialization w/in different functional areas?

Projects generally occur within a ___ department.

If info or project work is needed from another dept, the request is transmitted up from the head of dept to another _____.

Communication stays ____ the project.

Answer 15

Functional

Single

Head of dept

Within

Question 16

What type of organization is it when the entire company is organized by projects and the project mgr has control of the project?

Team members complete only project work and when the project is over, they do not have a dept to go to.

Communication occurs ____ the project.

Answer 16

Projectized organization

Within

Question 17

What type of organization attempts to maximize the strengths of both the functional and projectized structure?

The team members report to two bosses. What are the two managers?

Communication goes from _____ to ______.

Answer 17

Matrix organization

Project mgr and functional mgr

From team members to both bosses.

Question 18

In a strong matrix, power rests with the ____ manager.

Answer 18

Project

Question 19

In a weak matrix, power rests with the _____ manager.

The power of the ____ manager is comparable to that of a project coordinator or project expeditor.

Answer 19

Functional manager

Project manager

Question 20

The power is shared between the functional manager and project manager in a _____ matrix.

Answer 20

Balanced

Question 21

Name the role:

____ acts primarily as a staff assistant and communications coordinator. This person cannot personally make or enforce decisions.

____ is similar to the role above, however does have some power to make decisions, some authority, and reports to a higher-level manager.

Answer 21

Project expeditor

Project coordinator

Question 22

What type of matrix refers to “co-location” or locating the work spaces for the project team in the same room?

Answer 22

Tight matrix

Question 23

The project life cycle is what you need to ____ the work and the project mgmt process is what you need to ____ the work.

Answer 23

Do

Manage

Question 24

What type of project life cycle is also known as “waterfall” or “traditional” and is used for plan driven projects in which scope, schedule, and cost is determined in detail early in the project, before work begins to produce the project deliverables?

What type of industry uses this project life cycle?

Answer 24

Predictive life cycle

Construction

Question 25

What type of project life cycle involves enough early planning of high level scope to create preliminary estimates of time and cost?

Answer 25

Incremental and iterative life cycle

Question 26

Which approach delivers a complete, usable portion if the product in each iteration?

Answer 26

Incremental approach

Question 27

Which approach involves the concept being built up in successive levels of detail to create the end result?

Answer 27

Iterative approach

Question 28

What type of project life cycle has fixed time and cost, and their scope is broadly defined with the understanding that it will be refined as the project progresses? What type of project uses this life cycle?

Answer 28

Adaptive life cycle Software development project

Question 29

What are the phases in the predictive life cycle?

Answer 29

``` Feasibility Planning Design Production Turnover Startup ```

Question 30

The project life cycle varies bases on 3 things. Name them

Answer 30

Industry Organization Type of product/service or result being developed

Question 31

As the project life cycle progresses, more info becomes available, allowing the team to manage the project to a more detailed level... What project life cycle is this?

Answer 31

Iterative

Question 32

The project life cycle differs from the project mgmt process in that the project mgmt process is the ____ for every project.

Answer 32

Same

Question 33

Who has the Most power in the projectized organization ?

Answer 33

The project manager

Question 34

Programs are a group of ____projects managed in a coordinated way with a means to gain ____ and ______ of related projects.

Answer 34

Related Benefits and control

Question 35

A ___ demand, _____ need, and/or _____ requirements are examples of reasons projects are initiated.

Answer 35

Market demand Business need Legal requirement

Question 36

____ work is different from project work because it is ongoing and repetitive. It is work that is done on an ongoing basis to sustain an organization.

Answer 36

Operational work

Question 37

At the end of the project, the team is dispersed and they do not have functional organization ("home") to echo to return. What type of organization is this?

Answer 37

Projectized

Question 38

A frequent complaint about matrix organization is that communications are _____.

Answer 38

Complex