Project Management Processes Flashcards
When the project manager determines whether the business case can be met and does some high-level planning during initiating to verify that it is likely the project can be completed within the given constraints of scope, time, cost, ect…. What process is this?
Initiating
When a project is officially approved, it is in the ______ process.
Initiating
Once a project has been approved, it moves from initiating into the _____ process, where a plan is created for how planning, executing, monitoring and controlling, and closing the project will be done.
Planning process
When the team completes the work according to the processes and procedures detailed in the project management plan, it is in the ______ process.
Executing
While the work is being done, the work results aka work performance ___ are fed into the ______ process, to make sure the project is tracking to the baselines in the project management plan.
Work performance data
Monitoring and controlling phase
If there are variances from the plan that require changes, the change requests are evaluated during the ______ process to determine their impact on the project, identify the best options for dealing with them, and decide whether they should be approved or rejected.
Perform Integrated Change Control process
Approved changes (name examples) that don’t affect the baseline are fed back into the _____ process to be implemented as part of the project work. The implementation of these approved changes should help ____ the variances
Corrective action
Preventive action
Rework
Executing process
Fix
For approved changes that require adjustments to the baselines and project manager plan, what effort must be completed before the team can start working from the new updated version of the plan and baselines in executing.
Replanning effort
If the project gets so far off the baselines that it requires an analysis of whether the project should continue at all, it may move back into the _____ phase.
Initiating
The project management process groups don’t occur sequentially, they ALL ______.
Overlap
Management plans are required for each of the knowledge areas (integration, scope, time, cost, ect). The first thing to do when planning is figure out how you are going to ____, ____, and _____ each knowledge area.
Plan, execute, and control
Changes can be requested in both the _____ and ______ process groups. The change requests are then evaluated and approved/rejected as part of the _____ process.
Executing and the monitoring and controlling process groups.
Perform Integrated Change Control process
The process of continually refining estimates and scope is called _____.
Progressive elaboration
The results of the planning effort are the project mgmt plan and project documents that will guide the ____ and _____ of the project.
Project planning is _____.
Each planning process may use the results of the previous processes, and each process may ____ or ____ changes to the previous processes.
Then after _____, _____ & _____, and _____, you go back to finalize all the components of the project mgmt plan and project documents. This approach to planning ___ time & effort.
Execution and control
Iterative
Affect or cause
Risk indemnification, qualitative & quantitative risk analysis, and risk response planning
Saves
In an ______ life cycle approach, only the first part of the project may be fully planned, while the later pieces are planned at a higher level and then ______ when more is known about the project. Detailed planning for the next phase is done as the previous phase nears completion. This approach is called ______.
Adaptive life cycle
Progressively elaborated
Rolling wave planning
The purpose of project executing is to ____ the project work as defined in the project mgmt plan and to meet the project objectives. The goal is to achieve the project deliverables within the project’s planned ____ and _____, and to meet any other objectives established for the project.
Complete
Budget and schedule
In the executing process group, the project manager’s focus is on ______ people, following ____, and ______ according to plan, while the team _____ the project activities.
Managing people
Following processes
Communicating
Completes
Monitoring and controlling means _____ the performance of the project against the project mgmt plan and _____ change requests, including ____ actions, ____ actions, and ____ repair.
Measuring
Approving
Corrective actions
Preventive actions
Defect repair
Performing monitoring and controlling is almost certain to involve ____ some information to the various project documents and the project mgmt plan.
Adding
Updates to the project mgmt plan and project documents are ____ of the monitoring and controlling processes.
Outputs
The processes of project mgmt can go from monitoring and controlling to other process groups, depending on the _____ of the project.
Needs
The closing process group will include administrative activities such as ____ and ____ all the paperwork needed to complete the project, and the _____ work to confirm that the final product of the project is acceptable.
Closing will also include any work needed to _____ the completed product to those who will use it and to solicit _____ from the customer about the product and the project.
Collecting and finalizing
Technical work
Transfer
Feedback
The work of completing the project scope is accomplished in which project mgmt process group?
Executing
Name each of the project mgmt process group:
Collecting historical information and determining high-level acceptance criteria.
Gaining approval if mgmt plans.
Confirming that project requirements have been met.
Project initiating
Project planning
Project closing
Name the project mgmt process group;
Work with stakeholders to determine their communication preferences.
Add new skills to team members human resource records.
Creating a project change mgmt plan.
Planning
Executing
Planning
During what part of the project mgmt process is most of a project’s budget expended?
Executing
Which project mgmt process group includes:
- turning over the product of the project.
- documenting the degree to each project phase was properly closed after it’s completion.
- updating the company’s organization process assets.
Closing
What is the status of a project when the project team has completed all the work specified in the procurement statement of work and the final deliverable has been sent to the customer?
Its in the closing process
The project is _____ when a formal acceptance has been achieved and other activities in the close project or phase process has been performed.
Complete
______ weighs the benefits if quality mgmt efforts Vs. the costs of those efforts.
______ makes sure the project does not spend too much to achieve a particular level of quality.
Cost-benefit analysis
Cost of quality
Which project mgmt process group includes:
- implementing approved changes, including corrective actions, preventive actions, and defect repair.
- evaluating how effectively the team members function as a team.
- exchanging information about the project according to the plan and solicitations feedback to ensure that communication needs are being met.
Project executing
In which project mgmt process group do you establish and manage communication channels?
Executing
Name the project process group:
The project manager will meet with key stakeholders and define the high-level objectives, constraints, requirements, scope, risks, and assumptions in an effort to assess the feasibility of the project.
Project initiating
