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CAPM > Integration Management > Flashcards

Integration Management Flashcards

1
Q

Creating a project charter does involve planning at a high level to assess whether the project is feasible within the given constraints, DETAILED planning does not happen until _____ the chart is signed.

A

After

(Detailed planning takes time and costs money, so it cannot be done until the project is officially authorized by approval if the project charter)

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2
Q

While the work of the project is being done, the ____ are concentrating in completing the work packages, the ______ should be protecting the project from changes and loss of resources, and the _____ is responsible for _____, putting all the pieces together into one cohesive whole that gets the project done faster, cheaper, and with fewer resources, while meeting the project objectives.

A

Team members

Project sponsor

Project manager

Integration

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3
Q

Is a project charter part of the project mgmt plan?

A

No

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4
Q

What are the inputs to develop project charter?

There are 5

A

Business case

Constraints & assumptions

Agreements/contracts

Project statement of work (SOW)

Enterprise environmental factors

Organization process assets

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5
Q

The purpose of the BUSINESS CASE is it captures the business _____.

It explains why the project was ______, how it fits into the organization’s ______, and how it can bring ____ to the organization.

The business case described in the project charter explains the business ____ and the ____ used to justify the project.

A

Need

Selected
Strategic goals
Value

Need
Analysis

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6
Q

_____ are factors that limit the team’s options, such as limits on resources, budget, schedule and scope. (Ex: mgmt says that project must be completed with only 5 resources)

____ are things that are assumed to be true but that may not be true. (Ex: it is assumed that we will not need engineering dept approval before we start the activity)

A

Constraints

Assumptions

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7
Q

____ and ____ are inputs to many project mgmt processes.

They are identified at a high level in project _____ and are then refined and documented in detail as part of the define scope in project ____.

A

Constraints and assumptions

Project initiating

Project planning

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8
Q

_____ analysis is part of the risk mgmt process.

A

Assumption

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9
Q

All projects have charters, whether the project is an internal initiative or is being done for an external customer. The development of a charter often starts with some form of ____ or _____, which may include the project statement of work.

If the project is an internal initiative, the initial agreement may be as informal as an _____ or a _____ about what the project will entail.

For an external customer, a formal ___ is typically involved.

A

Agreement or understanding

Email or conversation

Formal contract

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10
Q

If a project charter starts with a (MOU) memorandum of understanding or letter of agreement, is it for an internal initiative or external customer ?

A

Internal initiative

External customers starts with a formal contract

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11
Q

The ______ is created by the customer or sponsor and describes their needs, product scope, and how the project fits into the organization’s or customer’s strategic plan.

A

Project statement of work (SOW)

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12
Q

The (SOW) project statement of work cannot be complete when received as an input to the “develop project charter process” , it is further defined in the project scope statement during which project mgmt process group?

A

Planning

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13
Q

The way the company is organized, government or industry standards, and marketplace conditions that could effect the product of the project and resources to be used on the project during the “developing of the project charter” are what kind of factors?

A

Enterprise environmental factors

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14
Q

A project charter is created by the project manager, but it is actually issued (signed off on) by the sponsor in which project mgmt process group?

A

Initiating

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15
Q

The ____ formally recognizes (authorizes) the existence of the project - in other words, it establishes the project. This means that a project does not exist without it.

A

Project charter

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16
Q

The project charter gives the project manage the ____ to spend money and ____ corporate resources.

A

Authority

Commit

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17
Q

The ______ provides the objectives, high level requirements, and success criteria for the project.

It also links the project to the _____ work of the organization.

A

Project charter

Ongoing

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18
Q

The “Develop Project Mgmt Plan” process involves:

  • the plan needs to be _____ to by those involved in the project.
  • needs to be formally ______.
  • everyone needs to _____ it can be done according to plan.
  • needs a _____ document that is controlled and used throughout the project.
A

Agreed to

Approved

Believe

Formal

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19
Q

What type of plan documents the strategy for managing the project and the processes related to the knowledge areas of scope, time, cost, quality, human resource, communications, risk, procurement, and stakeholder mgmt?

A

Management plans

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20
Q

____ are used to compare the project’s actual performance against the planned performance.

A

Baselines

21
Q

Project mgmt plan is a set of ____ and ____, not just a schedule.

A

Plans and baselines

22
Q

What plans are included in the project mgmt plan? There are 7

A

Project mgmt processes

Knowledge are mgmt plan

Scope, schedule, cost baselines

Required mgmt plan

Change mgmt plan

Configuration mgmt plan

Process improvement plan

23
Q

_____ are mgmt plans for scope, time, cost, quality, human resources, communications, risk, procurement, and stakeholder mgmt.

A

Knowledge area mgmt plans

24
Q

____, ____, and ____ baselines are used to compare the project’s actual performance against it’s planned performance.

A

Scope, schedule, and cost

25
Q

_____ defines how requirements will be gathered, analyzed, prioritized, evaluated, managed, and controlled on the project.

A

Requirements mgmt plan

26
Q

_____ is a plan used for managing changes and the change process on the project.

A

Change mgmt plan

27
Q

_______ is a plan for managing changes to the documentation about the deliverables and processes of the project.

A

Configuration mgmt plan

28
Q

______ is a plan that defines how processes that are used on the project to compete the work or perform project mgmt activities will be evaluated and improved.

A

Process improvement plan

29
Q

In a project mgmt plan, the baselines include ___, ____, and _____ which project manager uses to report project performance. These baselines are created during _____ process group. They are a record of what the project had ____, ____, and _____ in terms of scope, schedule, and cost performance.

A

Scope, schedule, and cost

Planning

Planned, scheduled, and budgeted

30
Q

Name the baseline:

The project scope statement, work breakdown structure (WBS) and WBS dictionary.

A

Scope baseline

31
Q

Name the baseline:

The agreed upon schedule, including the start and stop times for each activity.

A

Schedule baseline

32
Q

Name the baseline:

The time-phased cost budget
(Ex: the spending plan indicating how much money is approved for the project and when the funds are required)

A

Cost baseline

33
Q

The project performance and the performance of the project manager will be measured against the _____.

If a deviation is discovered, the project manager needs to assess whether a change request is needed, however what typically doesn’t change?

If a baseline is needed to change, it is not an easy thing to do. Changes in the baselines can be formally requested during ____ and _____ processes. These requests are evaluated and approved in the ______ process. Changes to the baseline r serious, therefore should be documented to show ___ and ____ changes were made.

A

Baselines

Baselines

Executing and monitoring & controlling process

Performed Integrated Change Control process

Why and when

34
Q

Name the type of system that includes;

  • it’s a part of the organization’s PMIS (Project Management Information System)
  • it includes standardized forms, reports, processes, procedures, and software to track & control changes.
  • it’s a part of the organization’s enterprise environmental factors
A

Change control system

35
Q

______ plan defines how you will manage changes to the deliverables and processes and the resulting documentation, including which organizational tools you will use in this effort.

A

Configuration mgmt plan

36
Q

Name the type of system that includes;

  • it’s part of the PMIS (Project Mgmt Information System)
  • it contains the organization’s standardized configuration mgmt tools, processes, and procedures that can be used to track and control the evolution of the PROJECT DOCUMENTATION.
A

Configuration mgmt system

37
Q

Project documents are any project-related documents that are ____ part of the project.

While the sponsor and/or key stakeholders will see and approve the project mgmt plan, most project documents are created by the project manager for use on the project and typically, not ___ to or ______ by, the Sponsor.

A

NOT

Shown to or approve by

38
Q

Project documents is considered an input or output in the project mgmt process?

A

Output

39
Q

In the ____ process, the project manager intergrates all the executing wok into one coordinated effort to accomplish the project mgmt plan and produce the deliverables.

In addition, to completing the activities and deliverables in the project mgmt plan, _____ process involves:

  • gathering work performance data
  • requesting changes
  • completing the work result from approved change requests.
A

Direct and Manage Project work

40
Q

The _____ process and the _____ process account for the majority of the project work.

A

Direct and manage project work process

Monitor and control project work process

41
Q

This process involves:

  • managing people, keeping them engaged in the project, doing the work,
  • improving the processes involved in the work
  • requesting changes and implementing approved changes
  • being of service to the team to get the work completed
  • ensuring a common understanding with stakeholders to keep everyone focused and informed.
A

Direct and Manage Project work process

42
Q

Deliverables (aka “completed work”) are an _____ of integration mgmt, NOT other knowledge areas.

There are other aspects to deliverables in:

Validate Scope - where deliverables are _____ by the customer.

Control Quality - where deliverables are _____.

A

Output

Accepted

Verified

43
Q

____ and _____ project work involves looking at what is happening on the project and comparing the actual and forecasted performance to what was planned.

____ and ____ means measuring against the project mgmt plan.

A

Monitoring and controlling

44
Q

A project must be controlled. If a work activity on the project takes longer than estimated, the project manager needs to request ____ action to make up for delay. Such action keeps the project on or close to schedule and allows the project manager to feel comfortable that the scope will be completed according to the ____ and ____ agreed to. This knowledge is the value of controlling the project.

A

Correction action

Budget and schedule

45
Q

The outputs are the results of Monitor and Control project work , which are the ____ and ______.

A

Work performance reports

Change requests

46
Q

A _____ action is any action that is taken to bring expected future project performance in line with the project plan. These actions are undertaken to adjust performance within the existing project baselines and do not change them.

All ____ actions should be _____, and _____ or ____, as part of the Perform Integrated Change Control process.

A

Corrective actions

Reviewed
Approved or rejected

47
Q

Any changes that would affect the project mgmt plan, baselines, policies or procedures, charter, contracts, or statements of work would probably have to go to the _____ or _____ for approval.

A

Change control board

Sponsor

48
Q

___ repair is another way of saying “rework.” It may be requested when a component of the project does not meet specifications.

A

Defect repair

CAPM (4 decks)

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