Project Management Unit Flashcards
List all 5 user/management techniques
-User/Client Requirements
-Plan of Action
-Time Management Strategies
-Resources Requirements
-Evaluation
What is user
USER: Who is going to use this digital product?
-When are they going to use it?
-How are they going to use it?
-What are they expecting to see with this type of product?
-What do they need to be able to use it?
What is client
Who is paying you to make product? (eg – Business owner)
-Where is the client going to put this product? (eg – on the -web, on a billboard)
-When will they use it?
-What do they want to see in the product?
-Their Design criteria: What are their exact requirements for this product? (they are paying you, so it must be what they -want)
What is a Plan of Action (Action Plan)
- An action plan is a document that lists what steps must be taken in order to achieve a specific goal.
A well-developed action plan can serve as a what?
Blueprint for the project manager to break a large project down into smaller, more manageable steps.
Components of action plan:
-Tasks that need to be carried out
-A well-defined description of each task
-People in charge of carrying out each task
-Deadlines for each task
-Resources needed to complete the tasks
Name at least 3 Time Management Strategies
-Understand when the deadline is and keep a list of deadlines for each of the parts of creating your digital product. (milestones)
eg brainstorm = 1 hour
eg create rough designs = done by Tuesday of this week
eg complete client discussions on rough designs = done by Wednesday
-Agree to the deadlines with your team and the client.
if you don’t agree with the deadlines, you need to renegotiate.
-Allow for a bit of extra time in your own deadlines, just in case something slows you down.
-Break down the large project into smaller projects, each with their own deadlines.
-Creating a Gantt chart will help focus on one task at a time.
-Don’t be distracted - this is called procrastination and total avoidance of what you should be doing to achieve your deadline
-Learn from mistakes - if you don’t meet a deadline, analyse it to find out why it didn’t work
What is a resource requirement
Make a list of the exact things needed to create this product;
E.g. what size, how much paper
What is evaluation
You have finished. Time now to have a very close look at your product.
Some questions you may ask:
-Does it meet the needs of the task?
-Does it need to be changed?
-Who is going to evaluate it? You? Your friends? A client?
-Have you got time to change it?
-If you were to do a similar product again, What would you -change? How could you make it better?
- Write a review of how you would do it better next time.
What are the 5 criteria steps
Criteria 1 – Does it meet client needs?
Criteria 2 - Functionality Evaluation
Criteria 3 - Cost
Criteria 4 - Time
Criteria 5 - Scope Creep
