Project Management Processes Flashcards
Integration management
- Develop project charter
- Develop project management plan
- Direct and manage project work
- Manage project knowledge
- Monitor and Control project work
- Perform integrated change control
- Close project or phase
Scope Management
- Plan Scope Mngt
- Collect requirements
- Define Scope
- Create WBS
- Validate Scope
- Control scope
Schedule Management
- Plan Schedule Management
- Define Activities
- Sequence Activities
- Estimate Activity Durations
- Develop schedule
- Control schedule
Cost Management
- Plan Cost Management
- Estimate costs
- Determine Budget
- Control Costs
Quality Management
- Plan Quality Management
- Manage Quality
- Control Quality
Resources Management
- Plan Resources Management
- Estimate activity resources
- Acquire resources
- Develop Team
- Manage Team
- Control resources
Communications Management
- Plan Communications Management
- Manage Communications
- Monitor Communications
Risk Management
- Plan Risk Management
- Identify risks
- Perform Qualitative risk analysis
- Perform Quantitative risk analysis
- Plan risk responses
- Implement risk responses
- Monitor risks
Procurement Management
- Plan Procurement Management
- Conduct Procurements
- Control Procurements
Stakeholder Management
- Identify stakeholders
- Plan stakeholder management
- Manage Stakeholder engagement
- Monitor Stakeholder engagement
Initiating processes
- Develop project charter
2. Identify stakeholders
Planning processes
- Develop project management plan
- Plan Scope Mngt
- Collect requirements
- Define Scope
- Create WBS
- Plan Schedule Management
- Define Activities
- Sequence Activities
- Estimate Activity Durations
- Develop schedule
- Plan Cost Management
- Estimate costs
- Determine Budget
- Plan Quality Management
- Plan Resources Management
- Estimate activity resources
- Plan Communications Management
- Plan Risk Management
- Identify risks
- Perform Qualitative risk analysis
- Perform Quantitative risk analysis
- Plan risk responses
- Plan Procurement Management
- Plan stakeholder management
Executing processes
- Direct and manage project work
- Manage project knowledge
- Manage Quality
- Acquire resources
- Develop Team
- Manage Team
- Manage Communications
- Implement risk responses
- Conduct Procurements
- Manage Stakeholder engagement
Monitoring and controlling processes
- Monitor and control project work
- Perform integrated change control
- Validate Scope
- Control scope
- Control schedule
- Control Costs
- Control Quality
- Control resources
- Monitor Communications
- Monitor risks
- Control Procurements
- Monitor Stakeholder engagement
Closing processes
- Close project or phase
Develop project charter
Developing project charter,
Authorizing the project,
Listing project objectives and other high level information,
Naming and giving PM the authority to apply organizational resources
Identify stakeholders
Identifying anyone who can influence or be influenced by the project or perceives to influence or be influenced by the project
What do we know about them
List them in priority
Develop project management plan
Integrating management plans and baselines to have a project management plan,
Tells how we plan to manage the project
Plan scope management
Developing a plan for how we will define and manage scope and requirements
Collect requirements
Working with stakeholders to collect the requirements
Define scope
Defining what work is in / out of scope,
Defining the product scope,
Finalizing the requirements
Create WBS
Developing the scope baseline (approved version of the scope statement, the WBS and WBS dictionary)
Plan schedule management
Developing the plan of how we will develop and manage project schedule
Define activities
Taking work packages (the lowest level of WBS) and defining the activities for each work package
Sequence activities
Taking the activities and putting them in sequence (in order)
Estimate activity duration
Estimating how long (time period) each activity will take to complete
Develop schedule
Developing the project schedule (the project timeline) and eventually the schedule baseline
Plan cost management
Developing the plan of how to estimate and manage costs
Estimate costs
Estimating how much the project will cost
Determine budget
Determining the project cost baseline and funding requirements
Plan quality management
Developing the plan of how to define and manage quality on the project
Plan resource management
Developing the plan for both team members and physical resources
Estimate activity resources
Estimating both team resources (team members - skill set, person hours needed) and physical resources (kind of resources, what quantity) required for the project
Plan communications management
Developing the plan of how we are going to communicate with our stakeholders
Plan risk management
Developing the plan of how to identify, analyze and manage risk
Identify risks
Identifying the risk in no priority (determining which risks may affect the project and documenting their characteristics)
Perform qualitative risk analysis
Assessing the risk from a subjective standpoint and determining priority (assessing probability and impact)
Perform quantitative risk analysis
Analyzing higher priority risks and developing a detailed probabalistic analysis for the project (numerically analyzing the effect of identified risks on overall project objectives)
Plan risk responses
Developing the risk responses for both threats and opportunities (developing options, selecting strategies etc), Updating the project management plan and project document with the responses
Plan procurement management
Deciding if we will do the work in house or purchase outside, Developing the plan to make a purchse, Developing the PSOW as well as the procurement docuements (RFP, Invitation to bid etc)
Plan stakeholder engagement
Developing the plan of how we will engage project stakeholders
Direct and manage project work
Following the project management plan and changes made to the plan
Manage project knowledge
Sharing organizational knowledge with the project, Sharing project knowledge with the organization
Manage quality
Following the quality management plan, Focus on improving processes
Acquire resources
Acquiring the people (team memebers) we need for the project, Acquiring the physical resources we need for the project
Develop team
Developing team members as individuals and as a team
Manage team
Managing team members, Tracking team member performance, Managing conflicts, Providing feedback
Manage communications
Distributing project information based on the communications management plan
Implement risk responses
Risk owners implementing the responses (usually before the risks occur) - buying insurance, hiring more prople, adding redundancy into the design
Conduct procurements
Sending out RFP, RFQ, RFB, Holding a bidder conference, Receiving proposals, Deciding who we are going to buy from, Putting a contract in place
Manage stakeholder engagement
Following the stakeholder engagement plan, Engaging with the project stakeholders
Monitor and control project work
Monitoring performance, Creating work performance reports
Perform Integrated change control
Approving / Rejecting change requests, Updating the change log
Validate scope
Accepting the project deliverables (usually performed by the customer)
Control scope
Monitoring the project from a scope standpoint, Managing the scope baseline
Control schedule
Monitoring the project from a schedule standpoint, Managing the schedule baseline
Control costs
Monitoring the project from a cost standpoint, Managing the cost baseline
Control quality
Determining if the deliverables were built correctly (usually performed by member of the team)
Control resources
Ensuring physical resources are available as planned (not related to team members)
Monitor communications
Determining if the communication plan is working, Asking if the stakeholders are receiving the information they need
Monitor risks
Asking if the risk processes are working, Identifying new risk, Closing outdated risks, Asking if the risk responses are working
Control procurements
Managing the relationships with the suppliers, Making sure both parties meet the obligations of the contract, Closing out contracts
Montor stakeholder engagement
Determining if the stakeholder engagement plan is working, Asking if the stakeholders are receiving the attention they need
Close project or phase
Turning the product over to the customer, Collecting lessons learned, Writing the final report, Closing out the project
