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PMP Exam Prep > Project Management Processes > Flashcards

Project Management Processes Flashcards

1
Q

Integration management

A
  1. Develop project charter
  2. Develop project management plan
  3. Direct and manage project work
  4. Manage project knowledge
  5. Monitor and Control project work
  6. Perform integrated change control
  7. Close project or phase
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2
Q

Scope Management

A
  1. Plan Scope Mngt
  2. Collect requirements
  3. Define Scope
  4. Create WBS
  5. Validate Scope
  6. Control scope
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3
Q

Schedule Management

A
  1. Plan Schedule Management
  2. Define Activities
  3. Sequence Activities
  4. Estimate Activity Durations
  5. Develop schedule
  6. Control schedule
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4
Q

Cost Management

A
  1. Plan Cost Management
  2. Estimate costs
  3. Determine Budget
  4. Control Costs
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5
Q

Quality Management

A
  1. Plan Quality Management
  2. Manage Quality
  3. Control Quality
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6
Q

Resources Management

A
  1. Plan Resources Management
  2. Estimate activity resources
  3. Acquire resources
  4. Develop Team
  5. Manage Team
  6. Control resources
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7
Q

Communications Management

A
  1. Plan Communications Management
  2. Manage Communications
  3. Monitor Communications
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8
Q

Risk Management

A
  1. Plan Risk Management
  2. Identify risks
  3. Perform Qualitative risk analysis
  4. Perform Quantitative risk analysis
  5. Plan risk responses
  6. Implement risk responses
  7. Monitor risks
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9
Q

Procurement Management

A
  1. Plan Procurement Management
  2. Conduct Procurements
  3. Control Procurements
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10
Q

Stakeholder Management

A
  1. Identify stakeholders
  2. Plan stakeholder management
  3. Manage Stakeholder engagement
  4. Monitor Stakeholder engagement
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11
Q

Initiating processes

A
  1. Develop project charter

2. Identify stakeholders

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12
Q

Planning processes

A
  1. Develop project management plan
  2. Plan Scope Mngt
  3. Collect requirements
  4. Define Scope
  5. Create WBS
  6. Plan Schedule Management
  7. Define Activities
  8. Sequence Activities
  9. Estimate Activity Durations
  10. Develop schedule
  11. Plan Cost Management
  12. Estimate costs
  13. Determine Budget
  14. Plan Quality Management
  15. Plan Resources Management
  16. Estimate activity resources
  17. Plan Communications Management
  18. Plan Risk Management
  19. Identify risks
  20. Perform Qualitative risk analysis
  21. Perform Quantitative risk analysis
  22. Plan risk responses
  23. Plan Procurement Management
  24. Plan stakeholder management
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13
Q

Executing processes

A
  1. Direct and manage project work
  2. Manage project knowledge
  3. Manage Quality
  4. Acquire resources
  5. Develop Team
  6. Manage Team
  7. Manage Communications
  8. Implement risk responses
  9. Conduct Procurements
  10. Manage Stakeholder engagement
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14
Q

Monitoring and controlling processes

A
  1. Monitor and control project work
  2. Perform integrated change control
  3. Validate Scope
  4. Control scope
  5. Control schedule
  6. Control Costs
  7. Control Quality
  8. Control resources
  9. Monitor Communications
  10. Monitor risks
  11. Control Procurements
  12. Monitor Stakeholder engagement
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15
Q

Closing processes

A
  1. Close project or phase
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16
Q

Develop project charter

A

Developing project charter,
Authorizing the project,
Listing project objectives and other high level information,
Naming and giving PM the authority to apply organizational resources

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17
Q

Identify stakeholders

A

Identifying anyone who can influence or be influenced by the project or perceives to influence or be influenced by the project
What do we know about them
List them in priority

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18
Q

Develop project management plan

A

Integrating management plans and baselines to have a project management plan,
Tells how we plan to manage the project

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19
Q

Plan scope management

A

Developing a plan for how we will define and manage scope and requirements

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20
Q

Collect requirements

A

Working with stakeholders to collect the requirements

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21
Q

Define scope

A

Defining what work is in / out of scope,
Defining the product scope,
Finalizing the requirements

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22
Q

Create WBS

A

Developing the scope baseline (approved version of the scope statement, the WBS and WBS dictionary)

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23
Q

Plan schedule management

A

Developing the plan of how we will develop and manage project schedule

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24
Q

Define activities

A

Taking work packages (the lowest level of WBS) and defining the activities for each work package

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25
Q

Sequence activities

A

Taking the activities and putting them in sequence (in order)

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26
Q

Estimate activity duration

A

Estimating how long (time period) each activity will take to complete

27
Q

Develop schedule

A

Developing the project schedule (the project timeline) and eventually the schedule baseline

28
Q

Plan cost management

A

Developing the plan of how to estimate and manage costs

29
Q

Estimate costs

A

Estimating how much the project will cost

30
Q

Determine budget

A

Determining the project cost baseline and funding requirements

31
Q

Plan quality management

A

Developing the plan of how to define and manage quality on the project

32
Q

Plan resource management

A

Developing the plan for both team members and physical resources

33
Q

Estimate activity resources

A

Estimating both team resources (team members - skill set, person hours needed) and physical resources (kind of resources, what quantity) required for the project

34
Q

Plan communications management

A

Developing the plan of how we are going to communicate with our stakeholders

35
Q

Plan risk management

A

Developing the plan of how to identify, analyze and manage risk

36
Q

Identify risks

A

Identifying the risk in no priority (determining which risks may affect the project and documenting their characteristics)

37
Q

Perform qualitative risk analysis

A

Assessing the risk from a subjective standpoint and determining priority (assessing probability and impact)

38
Q

Perform quantitative risk analysis

A

Analyzing higher priority risks and developing a detailed probabalistic analysis for the project (numerically analyzing the effect of identified risks on overall project objectives)

39
Q

Plan risk responses

A

Developing the risk responses for both threats and opportunities (developing options, selecting strategies etc), Updating the project management plan and project document with the responses

40
Q

Plan procurement management

A

Deciding if we will do the work in house or purchase outside, Developing the plan to make a purchse, Developing the PSOW as well as the procurement docuements (RFP, Invitation to bid etc)

41
Q

Plan stakeholder engagement

A

Developing the plan of how we will engage project stakeholders

42
Q

Direct and manage project work

A

Following the project management plan and changes made to the plan

43
Q

Manage project knowledge

A

Sharing organizational knowledge with the project, Sharing project knowledge with the organization

44
Q

Manage quality

A

Following the quality management plan, Focus on improving processes

45
Q

Acquire resources

A

Acquiring the people (team memebers) we need for the project, Acquiring the physical resources we need for the project

46
Q

Develop team

A

Developing team members as individuals and as a team

47
Q

Manage team

A

Managing team members, Tracking team member performance, Managing conflicts, Providing feedback

48
Q

Manage communications

A

Distributing project information based on the communications management plan

49
Q

Implement risk responses

A

Risk owners implementing the responses (usually before the risks occur) - buying insurance, hiring more prople, adding redundancy into the design

50
Q

Conduct procurements

A

Sending out RFP, RFQ, RFB, Holding a bidder conference, Receiving proposals, Deciding who we are going to buy from, Putting a contract in place

51
Q

Manage stakeholder engagement

A

Following the stakeholder engagement plan, Engaging with the project stakeholders

52
Q

Monitor and control project work

A

Monitoring performance, Creating work performance reports

53
Q

Perform Integrated change control

A

Approving / Rejecting change requests, Updating the change log

54
Q

Validate scope

A

Accepting the project deliverables (usually performed by the customer)

55
Q

Control scope

A

Monitoring the project from a scope standpoint, Managing the scope baseline

56
Q

Control schedule

A

Monitoring the project from a schedule standpoint, Managing the schedule baseline

57
Q

Control costs

A

Monitoring the project from a cost standpoint, Managing the cost baseline

58
Q

Control quality

A

Determining if the deliverables were built correctly (usually performed by member of the team)

59
Q

Control resources

A

Ensuring physical resources are available as planned (not related to team members)

60
Q

Monitor communications

A

Determining if the communication plan is working, Asking if the stakeholders are receiving the information they need

61
Q

Monitor risks

A

Asking if the risk processes are working, Identifying new risk, Closing outdated risks, Asking if the risk responses are working

62
Q

Control procurements

A

Managing the relationships with the suppliers, Making sure both parties meet the obligations of the contract, Closing out contracts

63
Q

Montor stakeholder engagement

A

Determining if the stakeholder engagement plan is working, Asking if the stakeholders are receiving the attention they need

64
Q

Close project or phase

A

Turning the product over to the customer, Collecting lessons learned, Writing the final report, Closing out the project

PMP Exam Prep (6 decks)

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