Project Management Processes Flashcards
What are the 5 Project Management Process Groups?
- Initiating
- Planning
- Executing
- Monitoring and Controlling
- Closing
Define the Initiating Process Group
The processes that defines a new project or phase by obtaining the authorization for it.
Define the Planning Process Group
The processes required to establish the scope of the project, that defines the objectives for the project, and plans the course of action to complete the objectives, in order to successfully complete the project
Define the Executing Process Group
The processes that are performed to complete the tasks defined in the Project Management Plan to satisfy project requirements
Define the Monitoring and Controlling Process Group
The processes required to review, and regulate the processes and performance, to find any discrepancies and if found revert them back to track.
Define the Closing Process Group
The processes done to formally close or complete the project.
Classify Activities into the Initiating Process Group
- Identify the Project Sponsor and select the Project Manager
- Determine the Preliminary Scope
- Estimate Resources
- Document Assumptions and Risks
- Draft the Project Charter
Classify Activities into the Planning Process Group
- Refine the Objectives and Project Plan to make them achievable
- Further Plan and Define the Project Scope
- Subdivide the Major Deliverables into smaller components to create a Work Breakdown Structure
- Define which project activities need to be done and in what order. (Sequencing)
- Estimate the type and quantity of resources required for each activity
- Develop the schedule
- Estimate costs and develop a budget
- Develop a quality communications and resource plan
- identify and analyze risks to develop a risk management/response plan
- Plan purchases and acquisitions, as well as contracting
Classify Activities into the Executing Process Group
- Direct and manage the execution of the project
- Perform quality assurance
- Acquire and develop Project Team
- Distribute information to Stakeholders
- Request seller responses and select sellers
Classify Activities into the Monitoring and Closing Process Group
- Verify the scope
- Control approved changes through a final change control process
- Control scope, cost, schedule, and quality
- Manage the Project Team
- Report on performance
- Manage Stakeholders
- Monitor and control Risk
- Administer contracts
Classify Activities into the Closing Process Group
-Develop formal termination of project
+- This can be done if all objectives have been met or if the project has been officially cancelled
Summarize the activities in the Plan-Do-Check-Act model
It is recommended to do this cycle during for each process group in the project:
Plan - determine the scope, budget, and timeline for the project
Do - Perform the work according to plan
Check - Monitor the work to ensure it is being done according to the plan
Act - Make adjustments if the work is not following the plan or continue the work if it is being executed according to the plan
Name project documents and their propose
- Project Charter: Formal authorization of the project by the Project Sponsor. The charter can be seen as the “Law” and the Project Manager as the “Sheriff”
- Project Scope Statement: Details about what work has to be done, and what deliverables are to be produced
- Work Breakdown Structure: The subdivisions of major project tasks into smaller components called work packages
- Project Management Plan: A formal, approved document that defines how the project is executed, monitored, and controlled. An integration of individual plans such as quality and resource plans
What are some other specific plans developed?
- Communications Plan
- Risk Analysis and Response Plan
- Contracts
- Change Orders
- Quality Plan
- Budget
