Project Management Flashcards
What is a just-in-time system?
arrange for goods to be delivered just as they need them
helps limit unnecessary inventory expenses
goods only arrive when needed
reduces waste, saves space and improves cashflow
What is a coaching leadership style?
coach team members, offer guidance and work alongside their team
What is a transformational leadership style?
empowers people to accomplish positive change through big vision, inspiration and call to action
What is a democratic leadership style?
participatory involves group decision making
value input from other team members and encourage consensus within team
useful when team has knowledge, expertise and are highly motivated
What is an autocratic leadership style?
individual control over all decisions
little input from group members
choices made based on leaders ideas and judgements
make decisions and dictate what happens in team
What is a work breakdown structure?
visual diagram of work broken down into tasks to be completed
all steps of project work outlined
specialist software used to create one
part of scheduling and planning processes in a project
What are SMART objectives?
S - specific
M - measurable
A - achievable
R - realistic
T - time bound
What is total quality management and its principles?
management system involves employees in continual improvement
What are the principles of total quality management?
customer first
employee ownership
based on process
system integration
communication
data driven
constant improvement
What are the categories of a project life cycle?
initiation
planning
monitoring
execution
closure
What is a RACI chart and the factors?
used in project management to define team roles across 4 categories
responsible
accountable
consulted
informed
What is Tuchman’s model?
project management tool
What are Tuchman’s model factors and their meanings?
forming = process not well established
storming = purpose clear but team relations blurry
norming = relationships well understood in team
performing = team committed to performing well
What is the Eisenhower matrix and the factors?
project management tool helps to organise & prioritise tasks by urgency/importance
What do the factors of the Eisenhower Matrix mean?
Important/urgent = do
urgent/not important = delegate
not urgent/important = schedule
not important/not urgent = delete
What is a Gantt chart?
project management tool
helps to visualise a project plan
helps monitor progress
What is a SWOT analysis?
evaluate your business competitive positioning in the market place
What are the SWOT analysis principles and their meaning?
S - strengths = internal & helpful
W - weakness = internal & unhelpful
O - opportunities = external & helpful
T - threats = external = unhelpful
What is a power/interest grid?
stakeholder management tool
identify, categorise and manage stakeholders and stakeholder interactions
What do the principles of a power/interest grid mean?
high power/low interest = keep satisfied
low power/low interest = monitor
high power/high interest = manage closely
low power/high interest = keep informed
What is a PERT chart?
project management tool use to schedule, organise and coordinate tasks within a project
graphical representation of a timeline = enable project manager to break down each task for analysis
