Project Integration Management Flashcards
Define Project Integration Management?
includes the processes and activities to identify, define, combine, unify, and coordinate the various processes and project management activities within the process group.
What are the individual Processes that make up Project Integration Management?
develop project charter (initiating).
develop project management plan (planning).
direct and mage project work (executing).
manage project knowledge (executing).
monitor and control project work (m&c).
perform integrated change control (m&c).
close project or phase (closing).
Define the Initiating Process Group
consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.
What 2 processes are necessary to define a new project?
develop a project charter,
& identify stakeholders.
Define Project Charter
a document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
What are some typical Project Charter components?
project statement of work, purpose, or justification.
business case.
agreement, assumptions, and constraints.
initial requirements.
high level schedule and budget.
stakeholder list.
project manager assignment.
preliminary risk assessment.
Name the inputs, tools & techniques, and outputs of Project Charter Development Process?
inputs:
business docs.
enterprise environmental factors.
organizational process assets.
tools & techniques:
expert judgement.
facilitation techniques
outputs:
the project charter.
Define Business Case
describes the business need, a cost-benefit analysis, project feasibility, impact on the marketplace, and potential cost saving or growth opportunities.
Define Enterprise Environmental Factors
conditions not under control of the project team that influence, constrain, or direct the project, program, or portfolio.
Define Organizational Processes Assets
plans, processes, policies, procedures, and knowledge bases that are specific to and used by the performing org.
Define Expert Judgement
judgement provided based upon the expertise in an application area, knowledge area, discipline, industry, etc., as appropriate for the activity being performed.
can be leveraged to:
analyze business case.
understand the project environment.
identify high level risks.
Define Project Sponsor
important project stakeholder who provides resources and support for the project/program/portfolio and is accountable for enabling success. member of management who has signature authority from conception to close.
Define Project Success
at project completion:
on time. within budget.
at the performance or specification level.
customer acceptance.
Name the Competing Constraints for Project Success Factors
scope
schedule
cost (aka budget)
quality
resources
risk
Name the inputs, tools & techniques, and outputs of Project Management Plan Development Process.
inputs:
project charter.
outputs from other processes.
enterprise environmental factors.
organizational process assets.
tools & techniques:
expert judgement.
data gathering.
interpersonal and team skills.
meetings.
outputs:
project management plan
What are examples of Enterprise Environmental Factors?
government or industry standards.
project management body of knowledge for vertical market and/or focus area.
project management information system.
organization structure, culture, management practices, and sustainability.
infrastructure.
personnel administration.
Examples of Organizational Process Assets
standardized guidelines, work instructions, proposal evaluation criteria, and performance measurement criteria.
project management plan.
change control procedures, including steps on how official organization standards, policies, plans and procedures, or any project documents will be modified and how changes will be approved and validated.
project files from previous projects.
historical info.
configuration management knowledge base.
Name the inputs, tools & techniques, and outputs of Direct and Manage Project Work Process.
inputs:
project management plan.
project docs.
approved request changes.
enterprise environmental factors.
organizational process assets.
tools & techniques:
expert judgement.
project management info system.
meetings.
outputs:
deliverables.
work performance data.
issue log.
change requests.
project management plan updates.
project docs updates.
organization process assets updates.
Define Project Management Information System
the coherent organization of the information required for an organization to execute projects successfully.
typically one or more software applications and methodical process for collecting and using project info.
Define Change Request
a formal proposal to modify any doc, deliverable, or baseline.
Name the 3 Change Request Types
corrective action is taken to bring “expected future performance in line w the project management plan”.
preventative action is taken to “reduce the probability of negative consequences associated w project risks”.
defect repair is implemented to “correct the defect or completely replace the defective component”.
Name the inputs, tools & techniques, and outputs of Monitoring & Controlling Project Work Process
inputs:
project management plan.
project docs.
work performance info (important).
agreements.
enterprise environmental factors.
organizational assets.
tools & techniques:
expert judgement.
data analysis (important).
decision making.
meetings.
outputs:
change requests.
work performance reports (important).
project management plan updates.
project docs updates.
Key Elements for Monitoring & Controlling Process
monitor:
collect work progress information.
access the info and look for trends.
monitor project risks.
identify project variances that need to be addressed.
control:
recommend and implement corrective and preventative action.
update the project plan to reflect approved changes.
determine if implemented action brought about resolutions on performance issues.
Which 3 inputs, tools, and outputs are the most important in the Monitoring & Controlling Project Work Process?
work performance info - the performance data collected from controlling processes, analyzed in context and integrated based on relationships across knowledge areas. this info is critical to the project team as it helps determine how the project is performing. might be status on changes or milestones, deliverables, etc.
data analysis - various techniques can be used to evaluate, analyze, or forecast potential outcomes based on possible variations of projects or environments variables and their relationships w other variables.
work performance reports - the physical or electronic representation of work performance info compiled in project docs, intended to generate decisions, actions, or awareness.
Define Performing Integrated Change Control Process
the process of reviewing all change requests; approving changes and managing changes to deliverables, organization process assets, project docs, and the project management plan; and communicating their disposition.
Name the inputs, tools & techniques, and outputs of Performing Integrated Change Control Process
inputs:
project management plan.
project docs.
work performance info.
change requests.
enterprise environmental factors.
organizational assets.
tools & techniques:
expert judgement.
data analysis.
decision making.
meetings.
change control tools.
outputs:
approved change requests.
project management plan updates.
project docs updates (the change log).
What is the change control board (CCB)?
review submitted change requests, approves or rejects the change request, and then communicates the results of its decisions to all impacted stakeholders.
What is the desired outcome of the Performance Change Control process?
to appropriately process change requests, maintain the project baseline by updating the project plan and establishing a new baseline, and updating other docs, as necessary.
Define Change Log
a comprehensive list of changes made during project; including dates of changes and impacts in terms of time, cost, and risk.
Define Configuration Management Plan
a component of the project management plan that describes how to identify and account for the project artifacts under configuration control, and how to record and report changes to them.
Define Configuration Management System
a collection of procedures used to track project artifacts and monitor and control changes to these artifacts.
Define Closing a Project or Project Phase Process
the process of finalizing all activities across all of the Project Management Process Groups to formally complete a project or phase.
typical components:
conducting a lessons learned session.
receiving final acceptance by the sponsor and customer.
transferring the projects products, services, or results to the next phase, productions, and or operations.
Name the inputs, tools & techniques, and outputs of Closing a Project or Project Phase Process
inputs:
project charter.
project management plan.
project docs.
accepted deliverables.
business docs.
agreements.
procurement documentation.
organizational process assets.
tools & techniques:
expert judgement.
data analysis.
meetings.
outputs:
project docs.
final product/service/result transition.
final report.
organizational process assets updates.
What is the purpose of a Project Review?
to collect and analyze proejct (or phase) info, document the outcomes of the project, learn from the project, and provide auditable results.
What are typical project review items?
project performance vs objectives from charter.
project performance vs business case.
planned vs actual costs.
planned vs actual duration.
summary of issues and risks.
summary of significant changes.
