Procurement #s Flashcards
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What is due date of contractor invoice if LG rep must first approve?
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25 business days from date invoice is stamped received.
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What is due date of contractor invoice & When does Interest hit, %?
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CONSTRUCTION:
LG need approve?
LG need not first approve?
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NONCONSTRUCTION:
General.
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CONSTRUCTION:
APP: 25 business days from date invoice stamped received.
NO APP: 20 bus days.
2% on due date.
———–
NON-CONSTRUCTION:
45 calendar days
1% 30 days thereafter.
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State the due dates & interest under Prompt Payment Act for:
Construction
a) Invoice does not need approval.
b) Invoice requires approval.
Non-Construction.
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CONSTRUCTION:
a) No approval needed = 20 BUSINESS days.
b) Approval needed = 25 BUSINESS days.
c) 2% interest on due date.
———–
NON-CONSTRUCTION:
a) 45 CALENDAR days.
b) 30 days thereafter get 1% interest.
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What is significance of LG’s receipt of overdue notice?
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how remember? O-W-E-D & L-A-T-E = 4 ltr words
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After 4 business days of delivering an overdue notice, if LG does not reject the invoice it is deemed undisputed.
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What is LG required to do if it disputes the invoice or the overdue notice?
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w/i 20 days of receipt, provide written rejection, specifying deficiency & stating action to rectify.
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If LG sent contractor a written rejection of an invoice & contractor revises the invoice, what now must LG do?
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r-e-v-i-s-e-d p-a-y
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Pay or notice rejection:
a) w/i 10 business days of receipt or
b) 1st business day after LG’s next meeting.
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How long does a contractor have to pay its subs after receiving LG payment?
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10 days.
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How long does subcontractor have to pay the sub-subcontractors after receiving contractor’s payment?
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7 days.
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What are penalties for late payment?
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2% per month (more if agreed to in K).
NEW 2021 used to be 1%,
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What procedure must LG initiate if there is a payment dispute?
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• w/i 45 days proper invoice was received,
commence its established dispute resolution procedure.
• w/i 60 days proper invoice was received, have final decision.
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Re: construction
Threshold amt requiring LG to announce for pro services?
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BONUS - state the 5 thresholds.
1) $20k
2) $35k
3) $65k
4) $195k
5) $325k
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*confirmed 287.017
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Re: planning or study activity
Threshold amt requiring LG to announce for pro services?
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Exceeds $35k.
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What work is covered by 255.20?
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Public Construct
Inc. bridges, roads, streets, hiways, RRs
• May req qualf
• DQ if 10% behind
• Prequl by DOT
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What is dollar threshold for Construction?
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Over $300k*
* Includes labor, equip + materials
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What is dollar threshold for Electrical?
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Over $75k
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What is dollar threshold for Roads?
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Over $250k
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GET CLARIFICATION.
There are different thresholds for 255.20 & 287.055, so how can 255.20 require comply w/ 287.055?
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255.20
Constr. over $300k* *Includes labor, equip + mats
Roads. over $250k
Elect. over $75k.
CCNA
Constr. over $325k
Study/Plan over $35k
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What are 2 exemptions under 255.20?
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- County roads, FS 336
- No req to comp award anything if $300k or less
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What’s the pre-requisite to Self Hire exception to new const of pub facilities, 255.20?
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- Pub mtg w/ 21 days notice
- Hear from Ktor who wd have gotten the job
- Consid econ dev, tax revs, wh/ ktor offers hlth ins.
- Dets in best interest to use Staff
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How much overhead paid on Self-Hire?
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Get 20% admin
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What are 3 performance mandates on a Self-Hire?
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Use lic ktor if over $300k
Inspected just like private proj.
Submit report to Auditor Gen & make public.
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When are preferences prohibited under 255.20?
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50% State funding prohibits:
1) Local preference in construction
2) Wages, benes, source or amt of staffing pref in utility const.
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What amt can set aside for optional MBE preference?
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May set up to 10% aside
+
Encourage 20% bond writing
Equal protection suit @ 30%
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Threshold for when to competitively bid?
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$300k constr.
$250k roads.
$75k elec.
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~confirmed. not just optional prequal but MUST competitively bid.
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LGs are encouraged to competitively bid what amount for MBEs?
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$100k.
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When must road contractor be qualified?
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- If over $250k
- Ktor must be certified or qualified
- To construct or improve bridges, roads, streets, highways, or railroads, and services incidental thereto.
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When is road contractor not eligible to be qualified?
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If behind by 10% at the time of advertising the work.
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What 6 items are exempt from bidding?
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i want Exempt b/c POE SuCS
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1. Professional services
2. If built into City/County Ordinance or Sp Dist resolution as permitted under 255.20.
3. Emergency
4. Sole Source
5. Change Orders
6. Under $300k per 255.20
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For how long are sealed bids exempt from public records disclosure?
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Earlier of:
(1) Notice of intended decision or
(2) 30 days following opening.
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If LG reissues solicitation, how long do the sealed bids remain exempt from public records laws?
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Until notice:
(1) Intended decision or
(2) Withdrawal of solicitation,
BUT no longer than 12 months after initial notice of rejection.
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What is no longer sunsetting before the CCLG exam?
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The confidential & exempt status of computer data, programs & their documents in the hands of LG.
Why? FS 815.04(3) was scheduled to sunset on 10/2/21.
How much overhead is included in calculating the threshold for mandatory construction bidding?
$300k incl:
1) Overhead @ 20%
2) Labor
3) Materials.
What is dollar threshold for at which must competitively award for Construction?
Over $300k*
* Includes labor, equip + materials + overhead @ 20%
State the difference in dollar thresholds between public works [255.20] & CCNA [287.055]
Pub Works 255.20
$300k incl: 1) Ovrhd @ 20%, 2) Labor, 3) Materials.
$250k roads
$75k elec
———–
CCNA 287.055
$325k for construction
$35k for study/design fee.
AND
$4M for continuing const.
$500k for continuing study
When does 255.20 (construction of public works) require compliance with CCNA?
When awarded based on negotiations.
What is dollar threshold for at which must competitively award for Electrical?
Over $75k
What is the threshold dollar amount for a continuing contract under CCNA?
$4M for construction.
$500k for planning/study
Who does CCNA apply to?
An instrumentality of LG. HFA, a county civic facilities authority;. a hospital taxing district; a multi-county airport authority; & a county housing authority.
