Procurement #s Flashcards by BAA 423

What is due date of contractor invoice if LG rep must first approve?

25 business days from date invoice is stamped received.

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What is due date of contractor invoice & When does Interest hit, %?
—
CONSTRUCTION:
LG need approve?
LG need not first approve?
—
NONCONSTRUCTION:
General.

CONSTRUCTION:
APP: 25 business days from date invoice stamped received.
NO APP: 20 bus days.
2% on due date.
———–
NON-CONSTRUCTION:
45 calendar days
1% 30 days thereafter.

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State the due dates & interest under Prompt Payment Act for:
Construction
a) Invoice does not need approval.
b) Invoice requires approval.
Non-Construction.

CONSTRUCTION:
a) No approval needed = 20 BUSINESS days.
b) Approval needed = 25 BUSINESS days.
c) 2% interest on due date.
———–
NON-CONSTRUCTION:
a) 45 CALENDAR days.
b) 30 days thereafter get 1% interest.

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What is significance of LG’s receipt of overdue notice?

how remember? O-W-E-D & L-A-T-E = 4 ltr words
———–
After 4 business days of delivering an overdue notice, if LG does not reject the invoice it is deemed undisputed.

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What is LG required to do if it disputes the invoice or the overdue notice?

w/i 20 days of receipt, provide written rejection, specifying deficiency & stating action to rectify.

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If LG sent contractor a written rejection of an invoice & contractor revises the invoice, what now must LG do?

r-e-v-i-s-e-d p-a-y
———–
Pay or notice rejection:
a) w/i 10 business days of receipt or
b) 1st business day after LG’s next meeting.

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How long does a contractor have to pay its subs after receiving LG payment?

10 days.

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How long does subcontractor have to pay the sub-subcontractors after receiving contractor’s payment?

7 days.

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What are penalties for late payment?

2% per month (more if agreed to in K).
NEW 2021 used to be 1%,

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What procedure must LG initiate if there is a payment dispute?

• w/i 45 days proper invoice was received,
commence its established dispute resolution procedure.
• w/i 60 days proper invoice was received, have final decision.

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Re: construction
Threshold amt requiring LG to announce for pro services?
———–
BONUS - state the 5 thresholds.

1) $20k
2) $35k
3) $65k
4) $195k
5) $325k
————
*confirmed 287.017

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Re: planning or study activity
Threshold amt requiring LG to announce for pro services?

Exceeds $35k.

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What work is covered by 255.20?

Public Construct
Inc. bridges, roads, streets, hiways, RRs
• May req qualf
• DQ if 10% behind
• Prequl by DOT

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What is dollar threshold for Construction?

Over $300k*
* Includes labor, equip + materials

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What is dollar threshold for Electrical?

Over $75k

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What is dollar threshold for Roads?

Over $250k

GET CLARIFICATION.
There are different thresholds for 255.20 & 287.055, so how can 255.20 require comply w/ 287.055?

255.20
Constr. over $300k* *Includes labor, equip + mats
Roads. over $250k
Elect. over $75k.

CCNA
Constr. over $325k
Study/Plan over $35k

What are 2 exemptions under 255.20?

County roads, FS 336
No req to comp award anything if $300k or less

What’s the pre-requisite to Self Hire exception to new const of pub facilities, 255.20?

Pub mtg w/ 21 days notice
Hear from Ktor who wd have gotten the job
Consid econ dev, tax revs, wh/ ktor offers hlth ins.
Dets in best interest to use Staff

How much overhead paid on Self-Hire?

Get 20% admin

What are 3 performance mandates on a Self-Hire?

Use lic ktor if over $300k
Inspected just like private proj.
Submit report to Auditor Gen & make public.

When are preferences prohibited under 255.20?

50% State funding prohibits:
1) Local preference in construction
2) Wages, benes, source or amt of staffing pref in utility const.

What amt can set aside for optional MBE preference?

May set up to 10% aside
+
Encourage 20% bond writing
Equal protection suit @ 30%

Threshold for when to competitively bid?

$300k constr.
$250k roads.
$75k elec.
———–
~confirmed. not just optional prequal but MUST competitively bid.

#s ----------- LGs are encouraged to competitively bid what amount for MBEs?

#s ----------- $100k.

#s ----------- When must road contractor be qualified?

#s ----------- 1. If over $250k 2. Ktor must be certified or qualified 3. To construct or improve bridges, roads, streets, highways, or railroads, and services incidental thereto.

#s ----------- When is road contractor not eligible to be qualified?

#s ----------- If behind by 10% at the time of advertising the work.

#s ----------- What 6 items are exempt from bidding?

#s ----------- i want Exempt b/c POE SuCS ----------- 1. Professional services 2. If built into City/County Ordinance or Sp Dist resolution as permitted under 255.20. 3. Emergency 4. Sole Source 5. Change Orders 6. Under $300k per 255.20

#s ----------- For how long are sealed bids exempt from public records disclosure?

#s ----------- Earlier of: (1) Notice of intended decision or (2) 30 days following opening.

#s ----------- If LG reissues solicitation, how long do the sealed bids remain exempt from public records laws?

#s ----------- Until notice: (1) Intended decision or (2) Withdrawal of solicitation, BUT no longer than 12 months after initial notice of rejection.

#s ----------- What is no longer sunsetting before the CCLG exam?

#s ----------- The confidential & exempt status of computer data, programs & their documents in the hands of LG. Why? FS 815.04(3) was scheduled to sunset on 10/2/21.

255.20 [public works/roads] ----------- How much overhead is included in calculating the threshold for mandatory construction bidding?

255.20 [public works/roads] ----------- $300k incl: 1) Overhead @ 20% 2) Labor 3) Materials.

255.20 [public works/roads] ----------- What is dollar threshold for at which must competitively award for Construction?

255.20 [public works/roads] ----------- Over $300k* * Includes labor, equip + materials + overhead @ 20%

THRESHOLDS ----------- State the difference in dollar thresholds between public works [255.20] & CCNA [287.055]

Pub Works 255.20 $300k incl: 1) Ovrhd @ 20%, 2) Labor, 3) Materials. $250k roads $75k elec ----------- CCNA 287.055 $325k for construction $35k for study/design fee. AND $4M for continuing const. $500k for continuing study

CCNA ----------- When does 255.20 (construction of public works) require compliance with CCNA?

CCNA ----------- When awarded based on negotiations.

255.20 [public works/roads] ----------- What is dollar threshold for at which must competitively award for Electrical?

255.20 [public works/roads] ----------- Over $75k

CONTINUING K ----------- What is the threshold dollar amount for a continuing contract under CCNA?

CONTINUING K ----------- $4M for construction. $500k for planning/study

CCNA ----------- Who does CCNA apply to?

CCNA ----------- An instrumentality of LG. HFA, a county civic facilities authority;. a hospital taxing district; a multi-county airport authority; & a county housing authority.