Presentation Of Information

Question 1

IMPORTANCE of BUSINESS REPORTS

Answer 1

📌 Business reports are key to decision making in a business
📌 Business reports must be to the point and effective
📌 Senior management needs to keep track of what is happening in the business on order to make decisions.

Question 2

GUILDLINES FOR EFFECTIVE BUSINESS REPORTS

Answer 2

📌 Prepare an overview
📌 Write concisely and to the point
📌 Use regular language which is understandable
📌 Use visual summaries, such as tables, graphs, diagrams and drawings

Question 3

1. VISUAL SUMMARIES

Answer 3

📌Visual summaries create visual pictures that summaries what has been read. It shows the main idea through a visual representation such as graphs and diagrams.

Question 4

VISUALS

Answer 4

TABLES
📌 Tables are usually used to compare and contrast information

BAR GRAPHS
📌 Bar graphs capture quantitative information and display data in comparative parallel bars

LINE GRAPHS
📌 Line graphs consist of plotted points over a period of time joined to make a line

PIE CHARTS
📌 Pie charts are round with wedges and groups data in relation to a whole

FLOW CHARTS
📌 Flow chart are simple diagrams that map out a process, so that one can easily communicate it to other people

Question 5

THE IMPORTANCE OF VISUAL AIDS

Answer 5

📌 People learn in different ways, utilising their eyes and ears effectively will help to convey your message
📌 Visual aids also help maintain the audience’s interest during the presentation as it engages the audience with the presentation, thus making them remember it afterwards

Question 6

ADVANTAGES AND DISADVANTAGES OF GRAPHS/DIAGRAMS

Answer 6

ADVANTAGES

📌 A lot of information can be displayed in an easy to understand format
📌 Requires little explanation

DISADVANTAGES

📌 Too many diagrams and graphs can be confusing to the audience
📌 Information can be manipulated easily causing false interpretations

Question 7

2. VERBAL PRESENTATIONS

FACTORS WHEN PREPARING FOR A VERBAL PRESENTATION

Answer 7

📌 Consider the people in the audience
📌 Write down the purpose of your presentation and list the objectives
📌 Write your presentation with a introduction, body and conclusion
📌 Practice in front of a person who will give you an honest opinion of your presentation
📌

Question 8

TYPES OF VISUAL AIDS

Answer 8

📌 Hand-outs
📌 Transparencies 
📌 Slides  
📌 Charts 
📌 Models 
📌 Posters

Question 9

AUDIO - VISUAL AIDS

TYPES AND PURPOSE

Answer 9

DATA PROJECTOR ➡️ projects images from a computer to a big screen
INTERACTIVE WHITEBOARD ➡️ allows participants to brainstorm and capture feedback and ideas
VIDOE CONFERENCING ➡️ provides face-to-face contact of participants who are separated by distance
VIDOES ➡️ allows participants to view video clips of the topic under discussion
FLIP CHARTS ➡️ use to record ideas and feedback given from a smaller group

Question 10

The designing of a PORTER

Answer 10

📌 Start by writing down everything you would like to have on your poster
📌 Draw your poster on a piece of paper, adding in all the different sections and headings
📌 Let someone proofread for grammatical and spelling mistakes
📌 Eliminate any poster noise
📌 Have interesting statements, photographs, graphics, colours and layout
📌 When you have finished your final design on paper, you can start designing it on the computer

Question 11

The designing of HANDS-OUTS

Answer 11

1. The key well-designed hand-out is SIMPLICITY
2. RELATE the hand-out to your presentation
3. Make your hand-out appealing to the EYES
4. Don’t let the hand-out DISTRACT your audience
5. Know WHEN ti distribute your hand-out