Practice Flashcards
What is a Project?
Temporary endeavor with a
beginning and end. It creates
a unique product, service or
result
Reasons for project initiation
Market Demand, Social
Need, Legal Requirement,
Customer Request,
Technological Advance etc
Example of a project
Development a software application that will receive, record and prioritize the incidents received by customers.
Operational Work
Most of the work being done
in organizations which is
ongoing and repetitive.
Example of an operational
work
Handling customer incidents
through a software
application which are
received daily.
What is Project
Management?
Application of knowledge,
skills, tools and techniques to
project activities to meet the
project requirements.
What are the process groups
of project management?
Initiating, Planning,
Executing, Monitoring &
Controlling ,Closing
Program is …
Group of projects which are
related with each other.
Example of a program
Development of the entertainment system of a car with following projects: Connection Manager, Display Screen … etc.
Portfolio is …
Group of programs which
might not be related
however serve for the same
business goal
Example of a portfolio
A car manufacturer aims to produce three new car models in next three years to be the most convenient car manufacturer for women
Project Management Office
PMO
Department centralizes the
management of projects in
an organization
What are the three different
types of PMO structures in
organizations?
Supportive, Controlling and
Directive
Project manager can report
to…
Functional Manager,
Program Manager or
Portfolio Manager
The most important
interpersonal skill for a
project manager is …
Communication
What are the three different
types of PMO structures in
organizations?
Supportive, Controlling and
Directive
Project objectives are …
What needs to be achieved
as a result of project
Who is responsible for
meeting project objectives?
Project Manager
There is a trade-off between
…
Project Requirements and
Project Objectives
The most common project
constraints are …
Time, Cost, Scope, Quality,
Customer Satisfaction, Risk
and Resources
Organizational Process Assets
Plans, processes, policies,
procedures and knowledge
bases specific to and used by
the performing organization.
Enterprise Environmental
Factors
Conditions that are not under the control of the project team, that influence, constrain or direct the project.
Examples of Enterprise
Environmental Factors
-Organizational culture, structure, and governance. -Government or Industry Standards -Political Climate
Stakeholders
People whose interests may
be positively or negatively
impacted by the project.
Project Governance
Provides the project manager and team with structure, processes, decision-making models and tools for managing the project.
Project Team
Project Manager and the
group of individuals who
perform the project work.
What are the three common
organizational structure
types?
Functional, Projectized and
Matrix
The most common
organizational structure type
is …
Functional
Which of the organizational
structure types give the most
control and authority to the
project manager?
Projectized
In which type of organization
team members report to
functional managers and
project managers?
Matrix
Project Expediter
Acts as staff assistant and
communications coordinator.
Cannot make any decision.
Project Coordinator
Acts like project expediter
however he or she can make
some minor decisions.
Advantages of Functional
Organization
Team members report to only one supervisor -Similar resources are centralized and managed easier.
Disadvantages of Functional
Organization
No career path in project
management.
The project manager has
little or no authority.
Advantages of Projectized
Organization
Efficient project organization Loyalty to the project. More effective communications than functional
Disadvantages of Projectized
Organization
Lack of professionalism in
disciplines.
Less efficient use of
resources.
Advantages of Matrix
Organization
Highly visible project
objectives.
Maximum utilization of
scarce resources.
Disadvantages of Matrix
Organization
Extra administration is required. More than one boss for project teams. More complex to monitor.
Product Life Cycle
Starts from conception of a
new product to its
withdrawal.
Development Lifecycles can
be …
predictive, iterative,
incremental, adaptive or
hybrid.
Project Phases are …
Collection of related
activities that will produce a
meaningful deliverable.
Phase Gates
Held at the end of a phase
for review of business case,
Project charter, plans etc
Business Documents include
Business case and benefits
management plan.
Who is accountable for
preparing the business case
document?
Project Sponsor
Business Case covers …
Business needs
- Analysis of the situation
- Recommendation
- Evaluation
Benefits Management Plan
Defines the processes for
creating, maximizing and
sustaining the benefits
provided by a project.
Benefits Management Plan
covers …
-Strategic alignment
-Timeframe for realizing
benefits
-Benefits owner
Tailoring
Selecting appropriate tools,
techniques, procedures etc.
to manage a project.
