PPG Chapter 3 - The Accreditation Process

Question 1

Getting Started and Enrollment;
Self-assessment;
On-site assessment;
Commission review and decision; and
Maintaining compliance and reaccreditation.

Answer 1

The five phases in the accreditation process

Question 2

Agencies in the Law Enforcement Accreditation and Advanced Law Enforcement Accreditation Programs have _________ from the date a CALEA Representative signs the Accreditation Agreement to complete self-assessment and schedule an on-site assessment.

Answer 2

36 months

Question 3

Agencies in the Public Safety Communications Accreditation Program, the Public Safety Training Academy Accreditation Program, and the Campus Security Program each have _______ to complete self-assessment and schedule an on-site assessment.

Answer 3

24 months

Question 4

The agency proceeds with _________ by complying with applicable standards, developing proofs of compliance, and preparing for the on-site assessment. During this time, the CALEA Program Manager is available to provide guidance on the applicability of standards and attaining compliance.

Answer 4

self-assessment

Question 5

CALEA Program Managers provide guidance and ______ _____ _______ _____; however, client agencies must request formal interpretation from the Commission by way of the ____ ____ ___ ____ ____.

Answer 5

informal interpretation of standards; Standards Review and Interpretation Committee (SRIC)

Question 6

An agency in self-assessment discovers there is a conflict between a CALEA Standard and a law or regulations of an external body with authority over the agency, or if there are other situations preventing or prohibiting compliance with a standard. What should they do?

Answer 6

Contact the PRM as soon as possible to discuss a possible waiver issue

Question 7

The first step to obtain a waiver is to submit to CALEA a written description of the problem. The description should have any supporting documentation, including the agency’s position on the length of time needed for the waiver. The agency’s documentation is then reviewed by ____ at the next CALEA Conference.

Answer 7

SRIC

Question 8

The on-site assessment consists of the following activities:

Answer 8

Off-site file review (mail-off files);
Agency tour and Static Display;
On-site file review;
Interviews and interactions with agency personnel;
Public information activities; and
Exit interview.

Question 9

The agency is in full compliance with all applicable mandatory standards and with the required percentage of applicable other-than-mandatory standards.

Answer 9

Accreditation

Question 10

The Commission designates the agency as accredited but requires that the agency take specified measures or precautions to cope with current or anticipated events or conditions threatening or preventing compliance. The Commission monitors the agency as appropriate.

Answer 10

Accreditation-With-Condition(s)

Question 11

Suspension is a temporary action regarding accreditation status of an agency until a final decision is made by the Commission.

Answer 11

Accreditation-Suspended

Question 12

The Commission designates the agency as no longer accredited. The agency is required to remove from view any indications of CALEA Accredited status.

Answer 12

Accreditation-Revoked

Question 13

The Commission postpones its decision on accreditation. The agency maintains its current status until a final decision is made by the Commission.

Answer 13

Accreditation-Deferred

Question 14

The agency decides to allow its accreditation award period to expire. The Commission regards the agency as no longer accredited. The agency is required to remove from view any indications of CALEA Accredited status.

Answer 14

Accreditation-Lapsed

Question 15

An agency decides, voluntarily, to discontinue its participation in the accreditation program. In such a case, the agency must remove from view any indications of CALEA Accredited status.

Answer 15

Accreditation-Withdrawn

Question 16

This temporary status is opted by the agency when an extension is not appropriate or has already been used and the agency remains enrolled by contract. This status means the agency is not currently awarded. In such cases the agency must coordinate assessment activities with the assessment manager, and staff will determine assessment periods for reporting to the Commission. The Commission retains the authority to determine documented periods of award following the review.

Answer 16

Accreditation Expired Pending Review

Question 17

The agency is not in compliance with all applicable standards and has not presented in a manner that convinces the Commission it may come into compliance within a reasonable period of time, or the agency has not participated in the accreditation process as prescribed within the program guidelines.

Answer 17

Accreditation Denied

Question 18

To retain its accreditation status, the agency is required to submit to CALEA annually the appropriate accreditation continuation fees and a ____ ____ ____ ____.

Answer 18

CALEA Agency Annual Report

Question 19

The annual report, due by its anniversary date each year, includes a summary of the agency’s accreditation maintenance experience for the ____ year and a declaration of continued compliance with applicable standards

Answer 19

preceding

Question 20

CALEA Staff and Assessors make many decisions during self-assessment and on-site review. If the agency does not agree with those decisions, it should first contact CALEA Staff to discuss the problem situation or conflict. In most cases, the issue can be resolved. If a resolution cannot be achieved, and the agency believes a further review is necessary, the agency CEO should send a letter with appropriate supporting material to CALEA’s ____ ____ requesting a further review.

Answer 20

Executive Director

Question 21

CALEA Staff or Assessors decisions are subject to review and can be appealed to the _______.

Answer 21

Commission

Question 22

The Commissions decisions are:

Answer 22

final and there are no appeal options

Question 23

At any point during the accreditation or recognition program cycle that an awarded client agency becomes subject to a consent decree or memorandum of agreement and/or judgment they shall report this to the Commission through their assigned ____ ____.

Answer 23

Program Manager