PP 2 Flashcards

1
Q

Disadvantages of owning a lease instead of freeloading

A

For tenant:

  • Depreciating asset
    (end of term belongs to landlord)
  • Landlord can specify what they can do
  • Usually repairing obligations

For landlord:

  • Tenant may not be reliable at paying
  • Tenant may not look after property, so depreciates in value
  • Whether get income and capital depends on property market
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2
Q

Advantage of leaseholds

A

Landlord:

  • Retain capital interest in freehold which usually means capital gain in value when sold
  • Positive covenants easier to enforce against tenants than new owners. Esp useful in building with multiple occupants (eg to repair)
  • Retains control of building to ensure capital value preserved
    depending on lease, can recover all expenditure via service charge on tenant
  • Steady income by renting

Tenant (commercial):

  • flexible so can change based on needs
    (eg bigger office if grow)
  • can often negotiate break clause so can terminate before end of fixed term
  • although may need to pay a sum (aka a premium) at start of lease, their business is not tied up in premises
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3
Q

What leases need prescribed clauses?

A

leases on or after 19 June 2006

over registered land

which are compulsorily registrable

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4
Q

What are the standard clauses in a lease

A
  • Prescribed clauses
    (info needed to register at LR)
  • Commencement
    date of grant, names and addresses of parties
    if over registered title - usual Land Registry heading (inter alia inc landlord’s title number)
  • Interpretation
    (definitions)
  • Grant of lease
    (operative part - landlord grants for fixed, periodic or at will)
  • Ancillary rights
    (tenant rights over other land to use property more effectively)
  • Rights excepted and reserved
    (of landlord e.g. repairs)
  • Annual rent
    (usually quarterly. may also require things like insurance paid as rent)
  • Rent review
    (mechanism to increase rent in line with market)
  • Tenant’s covenants
    (i.e. their obligations)
  • Landlord’s covenants
    (e.g. obligation to insure)
  • Landlord’s right on breach of repair covenant
    (gives right to enter, inspect, give notice to tenant to repair and if fails to, to do work themselves)
  • Re-entry and forfeiture
    (bring to end if fails to pay annual rent or breaches other covenant)
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5
Q

Purpose of prescribed clauses?

A

All info re lease together in one place with al info Land Registry needs for registration of the lease

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6
Q

Why may landlord require that other amounts payable like insurance are paid as rent?

A

in past was easier to recover non-payment of rent than breach of other obligations

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7
Q

What will the term of a commercial lease usually be? Explain what this is.

A

Fixed term

Can be weeks, months or years but usually years

Sometimes 3 - 5 years

Longer leases sometimes have break clause

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8
Q

What’s a break clause?

A

clause in fixed term lease

allows either party to terminate before end of fixed term

could be one party or both has right to activate

may provide that need to give notice on fixed date or on rolling basis

eg office lease of 15 years with tenant’s right to terminate on 10th year

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9
Q

Advantages of fixed term tenancy?

A

At end, the lease expires or comes to automatic end

neither party has to serve notice

good if know exactly how long wish to occupy for and don’t object to being locked in for that period of time

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10
Q

What is a periodic tenancy and how can it be terminated?

A

rollinggg basis

Continues indefinitely for one period to another / no fixed period

Runs until either party terminates by giving other party notice

Notice should be length of one period of the lease
(e.g. one month’s notice for monthly tenancy, quarter for quarterly etc)

Unless yearly tenancy, then 6 months notice

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11
Q

Advantages of periodic tenancy?

A

If don’t know how long wish to occupy property for

If know it will not be for less than the initial period but after that wish to continue on periodic basis

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12
Q

What is a tenancy at will?

A

Tenant occupies with permission of landlord on terms that tenancy may be terminated at any time

Indefinite

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13
Q

Three types of tenancy?

A
  1. Fixed term
  2. Periodic
  3. Tenancy at will
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14
Q

When will tenancy at will often occur?

A

Not usually used for commercial properties as too uncertain.

Often when parties not expecting.

E.g. tenant remains in occupation at end of formal lease

Or parties want to create informal agreement e.g. between family members

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15
Q

Are tenants free to do as wish with leasehold property?

A

Yes - but subject to general law and absolute, qualified and fully qualified covenants in lease.

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16
Q

Explain the three types of covenants in lease

A

Absolute covenant
- tenant cannot carry out states action according to lease
- landlord total discretion to allow - either by one-off consent or permanent lease variation

Qualified covenant
- tenant carry out stated action if receive landlord’s consent first

Fully qualified covenant
- allows to carry out stated action if obtains landlord’s consent first
- landlord cannot withhold consent unreasonably

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17
Q

How should leases preserve the capital value of property?

A

Ensuring that:
1. building kept in good repair

  1. lease reserves a market rent and rent review clause
  2. lease itself acceptable to future buyers of freehold - usually means FRI
    (so if someone buys, they will be prepared to take lease on)
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18
Q

What tenant covenant most sought after and why?

How to ensure that as tenant’s solicitor?

What should u warn landlord as their solicitor if want loads of absolute covenants?

A

Fully qualified
- so whilst must obtain consent, cannot reas withhold (balance)
- tenant’s solicitors try to use ‘reasonable’ throughout document

Not absolute - not commercially acceptable and detrimental to landlord when rent reviewed

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19
Q

Advantages and disadvantages of forfeiture

A

:)
may be able to rid selves of financially weak tenant
(sometimes) no formal demand needed

:(
T can apply for relief from court and is likely to get it if can pay rent
^ fact of applying may damage reli

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20
Q

When is a lease deemed not be of ‘investment quality’ or ‘institutionally acceptable’?

A

If does not make tenant pay for full repairs, maintenance and insurance contributions
(FRI leases - full repairing and insuring)

Because investment institutions have strict views on what is acceptable - must be a good investment

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21
Q

What are ‘FRI’ leases and impact of them on landlord?

A

Full repairing and insuring

Landlord protected from incurring any expenditure which cannot be recovered from tenants

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22
Q

Under FRI lease, how will responsibility USUALLY be divided between landlord and tenant where tenancy over:
- part
- whole

A

Usually

Leasing whole:
Tenant responsible for repairing whole

Leasing part:
- T usually over non-structural (of part they are renting)
- LL for structural and common areas.

But lease over part usually contains provision enabling landlord to pass over maintenance costs via service charge.
(dont need to know what a service charge is)

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23
Q

Explain requirement of a covenant to repair?

  • when will T be in breach?
  • what counts as repair?
  • what goes beyond repair? would inherent defect count?

imp

(consider when will be breach, what constitutes repair, what will go beyond repair)

A
  • Must be a disrepair before tenant can be in breach
  • does not need to be perfect - fit for reasonable tenant
    (new build doesn’t matter that will obvs deteriorate)
  • can make T repair inherent defect in design/construction
    (if only way to repair)
  • works of renewal or improvement go beyond repair.
    ^ repair is restoration BY renewal or replacement of parts, but not the whole.
  • q of fact and degree depending on age/nature of property
    (eg brand new = more work)
  • repairing cov does not oblige to give LL property wholly different property than one leased

checked all this no more textbook !

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24
Q

What does a covenant to ‘keep’ a building in repair require of a tenant?

A

PUT it into repair - even if involves putting into better state that when entered

KP keep put like the nuts

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25
What does 'KEEP a building in repair' mean?
Keeping = PUT in repair. (esp imp if old building)
26
When a landlord insures a building, what should tenant ensure? Try draft the clause for repair on this basis.
That they as tenant are not responsible for repairing damage arising from risks which have been insured (since should be covered by insurance premium) 10. Repair 10.1. The Tenant shall REPAIR the Property. (nb not keep in repair) 10.2. The Tenant shall not be liable to repair the Property to the extent that any disrepair has been caused by an Insured Risk unless and to the extent that: (a) the insurance policy is vitiated or insurance proceeds withheld due to an act or omission of the tenant or someone on the Property with the Tenant's authority. (b) insurance cover excluded, limited or unavailable as mentioned in LL's cov to insure.
27
When will tenant be responsible for insurance? Is this common practice?
If they are renting the whole of the property More common that landlord takes out insurance and cost passed to tenant as separate insurance rent (which is what do if lease of part)
28
Comm prop leasehold - what elements are usually considered in insurance provisions?
- Landlord's covenant to insure property against defined risks (to full reinstatement value) - Tenant covenant to pay insurance policy (often reserved as rent) - Covenant by landlord to reinstate the property (subject to necessary consents) (use money other than for loss of rent) (not obliged identical accom as long as reasonably equivalent) - Rent suspension (up to date repaired or [3] years) - Termination (both parties) (without prejudice rights of LL in respect T's breach of covenants in lease) (who proceeds payable to? usually LL)
29
How should provision re landlord's covenant to insure property look in lease?
- should be insured to **'full reinstatement value'** (so if property destroyed, will be enough to pay for its rebuilding - inc demolition/allowing for inflation etc) - usually contains list of risks which landlord insures against - list often concludes with 'such other risks as landlord may reasonable require' in case new risks arise - should exclude from landlord's obligation to insure: a) risks not commonly available to insure against b) any exclusions/excesses etc imposed by insurer
30
If there is liability for shortfall of insurance proceeds, who does this fall on (in case of leasehold)?
Tenant ***so will use insurance proceeds to pay but anything not covered by insurance tenant pays***
31
What would covenant by tenant to pay for insurance policy contain in a lease?
Often covenant is to pay a sum reserved as rent ('the insurance rent'), which includes: - A premium for insurance policy; and - associated policy covering landlord for loss of rent where tenant unable to use building due to insured risk e.g. (in interpretations) Insurance Rent: in each year the cost of the premium for the insurance of: - The Property, for its full reinstatement cost (taking inflation into account); - Loss of Annual Rent of the Property for three years; and - Any insurance premium tax payable on the above.
32
What may be contained in covenant by landlord to reinstate property re proceeds? What would tenant want?
Often to use insurance proceeds to reinstate property (rather than absolute obligation to reinstate even if proceeds insufficient) - Ideally tenant want extending so obliged make up any shortfall ***ahh so will use insurance proceeds to pay but anything not covered by insurance tenant pays***
33
Will rent be payable if property rendered unusable? Implication of this?
Yes - unless express term to contrary So tenant should try to ensure lease provides for rent suspended during such period if damaged due to insured risk (Landlord usually agrees since can insure against loss of this rent - but often they try to limit for how long they can insure for)
34
If building is totally destroyed, will there be a right for either party to terminate?
Unless lease states otherwise, frustration only applies in LIMITED circumstances. (no reported cases of it) But lease often gives **LL right to terminate** the lease if impossible to reinstate **Tenant should try to ensure have same right** Esp if time-limited rent suspension - so that if not reinstated by end of that period, it is terminated (otherwise risk paying double-rent, and one for property which can't use)
35
What happens if damage caused by insured risk? Will: - LL receive rent? - T get free property? - What must LL do? - What if T can't resume occupation?
Reinstate property using insurance proceeds, as paid for by tenant as insurance rent **LL would not receive rent whilst reinstatement taking place but would be covered by separate insurance policy for loss of rent** T would have to find somewhere else but not paying rent and once rent payable again, will probably be able to resume occupation. If they cannot, may be able to break the lease. If no break clause, will have to start paying rent again for property which cannot use.
36
Why is break clause important for tenant if an insured risk has happened?
If the rent suspension period ends and they cannot yet resume occupation Paying two rents Break clause would allow to break lease and not pay
37
What happens if damage to LEASEHOLD property due to uninsured risk? (may be uninsured because parties agreed not to insure, could not insure, risk was insured but tenant did something preventing payout)
Tenant liable to repair the property under the repairing covenant (nb if tenant liable to repair property and landlord only has right to terminate lease, then no incentive for landlord to terminate)
38
Summary - what should lease should make clear re insurance?
- who is to insure it - how insurance premium to be passed on to tenant - what will happen to building itself and rent payable if building damaged due to insured risk
39
Summary - what should lease make clear re repairs?
- Who is responsible for repairing - Who bears cost (usually tenant) - What the repairing obligations are (sometimes renewal AND improvement)
40
What is the position for tenant if there is no alterations covenant?
Tenant able to make any changes it wants (so landlords try to restrict extent)
41
What do most alteration clauses make a distinction between?
Different types of alteration e.g.: - Alterations affecting structure and exterior - non-structural interior alterations - alterations affecting service media (e.g. heating, lighting, communication systems) - demountable partitioning (i.e. what separate floors into different rooms)
42
Effect of absolute covenant over alterations?
- May be over all alterations or certain types of alterations - Limited effect as comm prop tenant can use s3 Landlord and Tenant Act to carry out improvements even if lease prohibits
43
How will s 3 Landlord Tenant Act allow commercial tenant to get around an absolute covenant prohibiting alterations?
If want to carry out **IMPROVEMENTS**, can serve notice on landlord detailing proposals Landlord has **3 months** to object If objects, tenant right to apply court for authorisation Court authorise if: - adds to letting value of property - reasonable and suitable to characte - does not diminish value of any other property of landlord
44
When will court permit tenant to carry out improvements to property if landlord refused? (s5 LLTA)
add to letting value of property reasonable and suitable to character of property does not diminish value of any other property of landlord
45
If tenant submits notice under s 5 LLTA on landlord detailing intention for alterations, what options are available to landlord and how could tenant respond?
Landlord offer to do themselves for a **reasonable increase in rent.** Tenant does not need to accept. Can withdraw notice. If does, landlord no right to carry out works. But if tenant rejects, court cannot give tenant authority to do works themselves.
46
What happens if landlord fails to respond to tenant's notice to carry out improvements within ___ months?
3 months Can lawfully carry them out (can also lawfully carry out if court authorises obvs)
47
What many a qualified covenant regarding alterations to leasehold property look like? i.e. what may LL allow? what may they require if do allow? where may contain these covs?
Landlord allows non-structural alterations and changes to media But only with landlord consent So they can impose conditions on how works done/whether need to be removed at end of term Conditions likely contained in separate document called a licence to alter.
48
What is a qualified covenant against alterations?
Prohibits alterations without landlord's consent Statute implies that LL cannot **unreasonably withhold consent** for making ***improvements*** Improvements = **increase value or usefulness** of property to tenant (even if reduce the value of freehold to LL)
49
Difference between fully qualified and qualified covenants regarding alterations and which is better for tenant?
Qualified = prevents from making alterations w/o landlord consent (it is implied by statute that won't reas withhold for IMPROVEMENTS) Fully qualified = requires landlord's consent to alterations but makes clear won't be unreasonably withheld (better for tenant due to clarity) - and also means if alteration but not improvement, can still do it
50
What is the difference between an absolute, qualified and fully qualified covenant in a lease?
absolute covenant is an absolute bar/prohibition against doing something. e.g. a covenant not to assign the lease qualified covenant requires the landlord’s consent. e.g. cov to assign the lease without the landlord’s consent is an example of a qualified covenant against assignment. A fully qualified covenant is a covenant that requires the landlord’s consent but states that the landlord’s consent will not be unreasonably withheld.
51
What alteration generally will landlord's not require their consent for?
Erect or remove demountable partitioning (ie non permanent walls / segregate building)
52
Entitlement of a tenant who has successfully used s 3 Landlord Tenant Act to make improvements? (ie served notice etc)
i.e. court gave permission Compensation for those improvements at end of term if they inc letting value Provided claim made within time limits However leases often contain tenant's covenant to remove all alterations and reinstate premises at end of term so may be no improvements left to claim compensation for
53
How can a landlord control how a lease property is USED? (eg may own loads of properties on retail park and want to make sure that there is a mix of businesses)
1. Restrict use to single purpose (e.g. restaurant) :( put off some tenants who want the option 2. Allow change within use class 3. Qualified covenant - change within use class if LL consent - **can unreas withhold** but can't charge fine/higher rent 4. Fully qualified - can only use as something within same use class with landlord's consent which cannot be unreasonably withheld
54
Where there is a qualified user covenant, can landlord always withhold consent for changing use? Can u charge a fine or increased rent as condition?
Yes - can withhold unreasonably STATUTE DOESN'T IMPLY BUT Can't charge fine or increased rent as condition for giving consent, **unless there is structural alteration** involved
55
additional considerations aside from covenants if tenant seeking to change use of property?
planning permission if there are any other covenants on the property
56
What is alienation in context of leases?
Refers to the different ways of creating an interest in property for benefit of third party
57
How can a tenant dispose of their interest in a lease?
Any way they like - so could dispose of interest to a random third party (via alienation) Unless there is a restriction in the lease (landlord will usually want so they control new occupants)
58
What does alienation include in lease context? (alienation is the methods of disposing interest in a property to a third party)
* assignment * underletting (aka subletting) * charging (aka mortgaging) * sharing occupation (allowing a TP in while continuing to occupy, perhaps under a licence or concession arrangement) * parting with possession (catch-all term covering assignment, underletting but also informal arrangements which may be difficult to classify).
59
How are alienation provisions usually structured in lease? (i.e. tenant to create interest over leased land in some way to a TP)
Usually ABSOLUTE covenant against ALL types But then go on to permit certain types of alienation on controlled terms
60
What forms of alienation do leases rarely vs sometimes allow?
Rarely: - charging (mortgage) as if they default, lender may take possession/sell - parting with possessions, other than by assignment or underletting Sometimes: - sharing occupation, only with companies in same group and on terms that no tenancy created
61
What is assignment and underlease/sublease?
When lease granted, possible (subject to terms of lease) to transfer it to someone else (ie assignment) Or allow someone else to occupy building on what is known as a sublease (aka underlease). (e.g. lease granted A to B, assigned B to C, underleased C to D)
62
Headlease vs underlease Underleast must always be what - otherwise would be an assignment?
Original lease = headlease - with head landlord Underlease = between original tenant (new landlord) and new tenant (under tenant) / created out of headlease. Underlease = an estate in the land. Underlease must be for shorter term than headlease, even if one day - otherwise would be an assignment.
63
What will commercial lease usually allow for in terms of an assignment re whole vs part?
Usually allows assignment of whole property but not of part
64
Relevant statutory provisions to assignment of a lease?
**ASSIGNMENT:** S19(1)(a) LLTA 1927 - implies into a qualified covenant not to assign without landlord's consent that will not be **reasonably** withheld - nb CA guidelines on reasonableness S19(1A) LLTA 1927 - LL and tenant CAN agree in advance conditions / **circumstances** in which reasonable for LL to refuse consent (can't then argue they are unreasonable) Section 1 LLTA 1988 - qualified covenant, tenant can make **written** **application** for consent - if does, landlord must give consent unless reasonable not to and written notice of decision
65
What is S19(1)(a) LLTA 1927 (relates to assignment of lease)
implies into a qualified covenant not to assign without landlord's consent that will not be reasonably withheld therefore converts qualified into fully qualified
66
S19(1A) LLTA 1927? When drafting lease, what can commercial parties agree regarding ASSIGNMENT covenants? (inc examples)
Agree **CONDITIONS and CIRCUMSTANCES** where reasonable to refuse consent Not subject to CA reasonableness test (that relates to s 19(1)(a) only) Conditions often: - assignor gives **AGA** - assignee provides **guarantors** Circumstances: - assignor up-to-date with rent - assignee sufficient financial strength to comply with tenant's covenants *so if required to enter AGA as pre-condition, can require to enter, even if it is not reasonable. if no condition, can only require if reasonable.*
67
explain s1 landlord tenant axt
if qualified covenant on alienation (of any form - assignment/sublease etc) - T can make **written application** for LL consent LL must then give consent unless reasonable not to; and - written **notice** of decision, also specifying: - if consent subject to **conditions** and what they are - if consent withheld, **reasons** for this
68
Section 19(1)(a) LLTA 1927 - Court of Appeal guidelines on reasonableness of landlord withhold consent to assign a lease? do they need to provide reasons? would rejecting on intended use - which is permitted in lease - be reasonable?
applies only to s19(1)(a) *not 19(1A)* - can refuse if undesirable use or undesirable tenant - can't refuse on grounds irrelevant to reli with W considering subject matter of lease - ** not need prove reasons**, if **reasonable person may have reached too** - may be reasonable to refuse on intended use, **even if that purpose not forbidden by lease** - generally only needs to consider own interests - but unreasonable not to **consider detriment if extreme** and disprop to benefit (so Q of fact on circumstances)
69
Examples of situations where LL found to have REASONABLY withheld consent to assignment of lease? Would reducing value of reversion be reasonable? s19(1)(a)
- assignee's **references** unsatisfactory - long-standing breach of **repairing covenant** by assignor and not satisfied assignee would remedy - assignee could **compete** with LL business - would **reduce value** of the reversion (their estate), but unreasonable if no intention selling - usually if assignee proposes to use in way which **breaches terms of lease** (eg user covenant) (consider reas landlord) - intends use in way **detrimental** to premises or in a way **inconsistent** with the landlord's 'tenant mix' policy - assignee would acquire **protection under Part II LLTA** (and assignor doesn't)
70
Examples of situations where landlord found to have UNREASONABLY withheld consent to assignment of lease? s19(1)(a)
- refused to gain advantage for self - *minor breaches* of repair cov - premises: a) been on market for **18 months**, b) rent was significant and c) slight harm to landlord **outweighed by prejudice** to tenant - defo if due to race, sex or disability
71
Would landlord be acting unreasonably if refused to permit assignment of lease because anticipated breach of user covenant by assignee? S19(1)(a)
What reasonable landlord would do in the circumstances usually reasonable to withhold where assignee proposed to use in breach of terms of lease But refusal on this ground alone sometimes unreasonable in circumstances (court not say what circumstances) Falls on facts
72
If landlord only prepared to assign if got financial standing, what should landlord do?
Seek accounts and carry out insolvency searches Against tenant and any guarantor (checked and is LL that needs to do this)
73
What is an underletting/underlease?
Lease created by someone who is already a tenant When granted, there will then be two leases over same property: headlease and underlease.
74
When may tenant want to underlet?
1. Property **temporarily in excess** of what they need. 2. Strong property market - may make a **profit** if charging more than paying 3. Better than assignment if **want back in future** or only want to dispose **part** of the property 4. LL won't consent to **assignment** but will consent to underlease bcos **financial concerns** of undertenant (since would fall to headtenant to pay rent to landlord) 5. Tenant concerns of financial strength - If assigned, would likely give **AGA** so liable - But if underlease, can exercise control as if landlord (better and may prevent from defaulting) 6. Can't find anyone to assign to - usually cos lease too expensive - even if underlease at lower rent, some rent covered and undertenant will take on some costs (e.g. insurance and repair)
75
When may undertenant become new tenant?
1. head tenant's lease forfeited and **undertenant**, whose lease would usually come to end at same time, successfully applies to court for **relief** from forfeiture 1. headtenant's lease **surrendered** or **disclaimed** by liquidator 1. both leases expire and undertenant **exercises their right** to stay / apply for new lease under **LLTA** but headtenant doesn't
76
Main reasons landlord will be concerned about underletting?
1. Possible undertenant ends up as their direct tenant 2. Will have limited day-to-day control over property - all the rights reserved to landlord will be exercisable by headtenant - e.g. inspection/serving notices to repair - so will have to go through headtenant to get anything done
77
How may a landlord protect itself when underletting a lease? Advantages of latter option.
In lease: 1. Absolute prohibition on underletting (u can absolute prohibit assignemnt but not comemrcially acceptable to tenants and may mean high rent review) 2. Permit of whole but absolute prohibition of part (more common) - esp apt if: a) building **physically unstable for sub-division** b) don't want to manage multiple Ts If underletting for whole or part, will still require tenant to obtain landlord's consent (ie qualified cov - which will be implied fully qualified)
78
What could happen to lease if conditions for underletting have been breached? (either those in alienation covenant in lease itself or conditions attached to underlease)
Lease is at risk of forefetirure and any underlease created out of it could be too Guess its a breach of cov!
79
Statutory provisions impacting landlord's ability to consent/refuse to underletting of whole or part? *imp*
**So S19(1A) does not apply** - but often conditions imposed in lease. - S19(1)(a) LLTA 1927 implies into qualified cov not to underlet that won't unreas withhold - S 1 LLTA 1988 where qualified cov re underletting and tenant makes written application for consent, landlord must within REASONABLE TIME: A) give consent, unless reasonable not to B) serve on tenant written notice of its decision, also specifying: - any conditions - any reasons for withholding ^ same as for assignemnt
80
Common conditions attached to landlord's permission to underlease? (sorry so long!)
1. terms of underlease mirror terms of headlease (assures not watered down) 2. annual rent at least as high as headlease 3. rent reviewed at same time and on same terms as headlease. (so if underlease becomes main lease, no lost income) 3. Underletting must exclude s 24 - 28 part II Landlord Tenant Act (so won't get stuck with undertenant) 4. 'direct covenant' to perform headtenant's covenants, except headlease rent 5. No further underletting permitted
81
What is the main thing lease should reserve re rent?
An annual rent and tenant's covenant to pay it
82
Aside from annual rent being payable, what info should lease include about rent?
- When it is payable (although call it 'annual rent', usually spread across the year in quarterly instalment) - if rent should rent be paid in advance or arrears (arrears if silent) - how instalments will be apportioned (esp where rent payable from completion, which is between rent due dates) - how rent paid (e.g. direct debit) - VAT if / how arises and who will pay - Review of rent (rent can't change unless express provision permits)
83
Issues with condition that underlease at lease as high as rent in headlease? How to resolve?
headlease rent might be rly high / falling property market issue for headtenant who wants to underlease and undertenant who would have to pay so instead condition that must be at market rent
84
Difference between paying rent in advance or arrears and which is better for landlord?
Arrears (after period it relates to i think) Advance (before period relates to i think) Advance is better because LL gets it earlier and avoids risk of discovering at end of period when a bit too late really that tenant can't pay
85
What is a rent review clause and diff types?
Mechanism where annual rent payable under lease is periodically assessed. - fixed increase - index-linked - tenant's receipts - open market rent review - upwards-only market rent review
86
Explain fixed increase rent review clause and adv/disadv
provides that at various set dates throughout rent term, it will increase to a set amount (eg will be 30k for first five years, 35k for next five) :) certainty and simplicity :( difficult to predict what levels will be in future
87
What is index-linked rent review clause and adv/disadv?
Rent linked to external index, e.g. retail prices index Often have 'cap and collar' - limits percentage increase but ensures a minimum increase :) Alter rent in line with inflation :( Doesn't track specifically property market so may not be accurate
88
What is 'tenant's receipts' rent review and adv/disadv?
Link to tenant's receipts from use of property Usually re their turnover but could also link to other receipts e.g. profits or sums received from subletting :) LL incentive to help tenant's trade tracks financial health :( bad for LL if business slow
89
Explain open market rent review clauses and upwards-only rent review? (inc under open market how often considered)
Open market - most common of all rent reviews: - Rent adjusted at regular intervals (usually every 3 - 5 years) - Based on the open market rental value of premises at time of review Upwards-only open market rent review *market norm* - checks market value but rent will only go up or stay same - will be higher of rent review or current rent (so can never reduce)
90
How is property valued for purposes of open market rent review?
Valuer conducts hypothetical assessment (i.e. assuming vacant) what property would be valued at on open market on rent review date. Considers: - physical property; and - terms of lease (e.g. lower if onerous) Well-drafted rent review should make certain assumptions/disregards. (e.g. vacant - sep queue card)
91
What common assumptions should be included in lease for open market rent review valuation? (in summary - see OneNote for detail)
- 'willing LL to willing tenant' - tenant 'vacant possession' - 'on the TERMS of this lease other than as to amount of annual rent but including provisions for annual rent review' (T would pay more for no rent review) - 'for a term of {x} years' (lease specifies how many years) (may be unfair to review as if say 15 years left when only 5 - certain market conditions would inc value / others would diminish) (could say it is for same term which is remaining on actual lease, but provide a minimum term in case close to expiry of lease) - 'on the assumption that tenant fully complied with their obligations' (so can't profit from breach) - 'on assumption that if property been destroyed or damage, has been fully repaired'
92
Common disregards when open market valuation?
- 'any effect on rent of the fact that the tenant has been in occupation of property' (disregard tenant's occupation - so can't argue would pay higher rent to avoid relocation) - 'any **GOODWILL** attached to the property by reason of any business carried out there by tenant' (eg regular flow of customers/good reputation should not result in higher rent) - Any effect on rent attributable to physical **IMPROVEMENT** by tenant (with consent/not pursuant to obligation of landlord) (i.e. VOLUNTARY works)
93
What points will lease need to deal with in setting out process for how each open market rent review will be carried out?
1. Level of rent - usually includes that rent can only stay same or go up after review, never down - often provides that rent will be whichever is higher, the rent before the review or the open market value 2. Frequency of review 3. Instigating the review formal vs informal - usually via sep valuers (see sep queue card) 4. Independent determination - if parties fail to agree revised rent, lease should contain provision to refer to independent TP - usually (RICS)
94
Explain methods for instigating rent review? *important*
1. informal (traditional) - ping-pong of notices / counter-notices - would eventually agree - often disputes and unfairness e.g. LL makes initial high offer and T doesn't respond in time, stuck with that offer 2. formal (more common) - negotiate via specialist valuers (e.g. RICS) - **time not of the essence:** do not have to sort before new rent is due - usually provision that pay existing rent with interest for any delayed increase once sorted
95
What is the Code for Leasing Business Premises? Aim and what it suggests. In drafting it may say ensure complies with it!
Voluntary code of practice for landlords Tried to introduce fairness and flexibility by advocating: - giving tenants choice of leasing terms - **relaxing alienation** provisions - **restrictions** only imposed where **necessary** to protect landlord's interests - **AGAs** only required where incoming tenant **lower financial standard** than outgoing
96
RICS Code for leasing business premises - what is it?
When negotiating the terms of a lease, RICS surveyors must comply with certain mandatory requirements in the code Only depart best practice if justifiable good reason Otherwise may get negligence and disciplinary action
97
Mandatory requirements in RICS code?
1. lease negotiations **constructive and collaborative** manner 2. if party not represented by RICS or other property professional, **advise of code** and recommend prof **advice** 3. Record transaction terms in writing and summarise specified details *think just ensure draft lease includes the following* (specified details relevant to this chapter are: - details of premises and special rights over it - length of term - amount / frequency of rent - insurance payment liability - ability to assign/underlease/charge/share - repair, use and alterations) - *baso just stuff would expect in lease ^*
98
Main best practice RICS code on leasing business premises?
(can depart in exceptional circumstances) - identity of property clearly defined, lease plan provided and tenant granted necessary rights for intended use - state **length of term** and any **break** provisions - lease should **allow either party to start rent review** process - leases should contain standard provisions for **assignment/underletting** etc - **repairing** obligations should be **appropriate** to lease/property - controls on alterations/change of use **not overly restrictive**
99
Who is responsible for ensuring heads of terms containing specified provisions are agreed before draft lease sent to tenant's solicitor for approval under RICS code? (literally wtf)
Landlord
100
What is a Jervis v Harris (aka a self-help) clause? What must lease say? Effect? Main advantage of this?
CLAUSE ITSELF: - allow to **enter and inspect** property to check compliance with REPAIR covenant MEANS: - give tenant **notice** that repair required and in what **time frame** - if tenant does not within specified period or taking too long can enter, do work themselves and recover cost as a debt from tenant :) can recover as debt instead of damages claim, so avoiding statutory limitations e.g. recoverability and Leasehold Property Repairs Act
101
What may landlord consider obtaining to test comm prop tenant's 'strength of covenant' (ability to perform covenants)?
- references from a previous landlord - rent deposit - parent company guarantee
102
What step may be skipped in leasehold of commercial property? Why?
By-pass the contract (ie agreement for lease) and proceed straight to completion by granting the lease itself to avoid further costs (since they are already financially committed
103
When may contract before granting lease i.e. 'agreement for lease' be useful?
Delay between agreeing and granting but require other party to be bound e.g. - landlord carrying out works and wants to know will be rental income to offset costs - tenant carrying out works prior to grant - landlord needs consent from TP before granting - landlord negotiating surrender from current tender and wants to tie it in new lease - tenant needs planning permission
104
What should agreement for lease (contract) contain?
V similar freehold contract: - Particulars of sale a) Property is leasehold b) term - Obligation to take lease/underlease in form of final agreed lease on completion - Any incumbrances affecting freehold title (will impact tenant as would a buyer) ^ apart from that should be like a freehold contract - Final agreed lease attached (required by SCPC) -Indemnity in lease itself re breaches of covenants
105
Under SCPCs, lease/underlease must be in form annexed to draft contract and engrossed. When must landlord provide the tenant with the engrossed version? What does engrossed mean?
5 working days before completion Engrossed means signed (fyi The landlord signs the lease to show his readiness for completion and the counterpart should be sent to the tenant’s conveyancing solicitor. This should be sent at least five working days before contractual completion date for execution by the tenant.)
106
What must check if landlord has a mortgage and intends to lease?
whether the landlord’s mortgage permits the grant of a lease.
107
Why is it important that a tenant receives evidence of title from landlord?
If freehold unregistered, absence of title will prevent tenant registering/obtaining absolute leasehold title Any event, want to know if anything on title which will bind them. Especially if: - paying premium for lease - property being offered as security for a loan (ie giving their lease as security for a loan) - paying signif rent
108
Is a tenant entitled to call for deduction (proof) of freehold title?
Not unless granting lease for term of **more than** 7 years. (if for over 7 years, standard conditions requires LL to deduce as would enable to obtain absolute title)
109
Does a tenant need evi of title of headlease and/or freehold title for **underlease**? When/why/how? *imp for drafting*
HEADLEASE TITLE - no need if headlease **registered** with absolute leasehold title - but would need to see **headlease itself** and **official copies** for headlease title If headlease unregistered, entitled under law to: - **call for copy of headlease** and any subsequent **assignments** under which headlease been held for last **15 years** FREEHOLD - only entitled call for deduction **FREEHOLD** title if underlease for **over 7 years** (unless headtenant excludes in lease) (good idea if never deducted from LL)
110
What may you need to EXCLUDE in contract to underlet and when? How?
requirement to deduct freehold title in contract to underlet if headtenant did not ask for LL title when took headlease by special condition nb: undertenant only able to request freehold title if underlease for over 7 years
111
How is investigation of title and searches/enquiries done for leasehold?
Same as for freehold (e.g. evi of title sent by landlord's solicitor and investigated by tenant's solicitor) But some additional **enquiries** e.g. landlord's insurance policy And solicitor must warn about **forfeiture risk** ONLY ENTITLED TO DEDUCE FREEHOLD TITLE IF FOR LEASE OF MORE THAN 7 YEARS
112
What documents should landlord's solicitor provide to tenant's solicitor?
- Draft agreement for lease (if applicable) - Draft lease/underlease - Evi of title - Copies of any planning consent - Evi of lender's consent to grant (if applicable)
113
What should landlord check in case of underlease?
alienation covenant for the terms on which underletting is permitted.
114
When can tenant defo insist on landlord deducing freehold title?
Lease for **MORE THAN 7 years** ^ if agreement for lease, SC/SCPC provide for this But most LLs happy to deduce anyway If registered, will be able to search title under Open Register anyway If unregistered, absence freehold title prevent lease getting absolute title
115
What document do most landlords require if granting an underlease? Explain what it is, main provisions and what provisions?
Licence to underlet Tripartite document entered into by LL, head-tenant and undertenant. Main provisions = - consent of head-landlord - direct covenant undertenant to head LL - (usually) obligation headtenant to pay head LL costs for granting LL gives consent, either by or on completion of underletting - or else headtenant likely in breach
116
Main contractual liability provided for in licence to underlet? (tripartite landlord / headtenant / undertenant)
Direct covenant between undertenant and head-landlord to perform covenants in underlease and headlease Allows head-landlord to sue undertenant for any breaches of headlease or underlease. **Except for non-payment of rent of headlease**
117
What are the two parts of a lease/underlease? When are they exchanged?
1. Lease executed by the landlord and given to the tenant; 2. Counterpart executed by the tenant and given to the landlord. Completion
118
When should lease/underlease be signed?
LL sign before completion (because giving consent so otherwise head tenant could be in breach) Counterpart send to **tenant**'s solicitor for execution by tenant **at least 5 working days** before completion
119
If completion takes place before rent payment date (typically the case), when should first instalment be paid and what amount should that be?
Proportionate amount which represents the amount due between date of completion until next rent payment date (cos it's unlikely to be a full period) And that would likely mean paying (at least this payment) **in advance** not arrears (so apportion how much is due between completion and next rent payment - I think calculated at daily rate)
120
What should parties exchange on completion for lease/underlease? (nb: not assignment cos apart from licence to assign, will be dealt iwht between assignor and assignee)
as well as same stuff in freehold transaction: tenant/undertenant gives: - counterpart lease/underlease (executed by them) - any premium payable (ie lump sum payable at start of lease/underlease) - apportioned sum of rent payable in advance LL gives: - executed lease or underlease - if not already, evi of title (if entitled) - certified copy of their lender's consent (if app) - (underlease and not already provided) consent - usually via licence
121
Is SDLT payable on grant of lease?
Potentially on capital sum (i.e.** 'premium) **and **rent** itself. 1. SDLT payable on PREMIUM - only for comm prop/mixed use - calculated on same basis as freehold (see PP1 queue cards) *think about how high the amounts are for u to pay SDLT on freehold - would have to be really high premium!* - Rent: calculated on Net Present Value (NPV) - Only on VAT inclusive amount of premium / rent (so must check if VAT even chargeable in first place) honestly so confused
122
What type of return must be submitted following completion of leasehold?
Land transaction return to HMRC (SDLT/LTT payable on any premium paid for grant of lease and rent reserved by lease)
123
How is NPV of rent calculated? (SDLT for rent calculated on this figure)
- Work out how much rent will be payable over total term of lease, inc any VAT - Discount any future rental payments by 3.5% per annum On that figure, SDLT is charged at: - 0% for first £150k - 1% £150,001 - £5m - 2% above £5m
124
Is LTT charged on leases? Gonna have to come back to this not got the time
Non-resi (ie comm prop/mixed use) Similar SDLT (on premium and rent via NPV) except: - If relevant rent (ie highest payable annual rent under lease) is over £13,500, LTT payable on PREMIUM will be 1% (instead of 0% which would be LTT payable on freehold) LTT chargeable on NPV at: - 0% up to £225k - 1% £1,225,000 - £2m - 2% over £2m
125
which leases must be registered? what if less than this? (ie how many years etc)
- Over 7 years: must be registered with own separate title, regardless of whether the landlord's title is registered - 7 years or less but more than 3 years: not possible to register but if more than 3 years, may be NOTED voluntarily on landlord's registered title - 3 years or less: cannot be noted on landlord's registered title
126
Can lease of 7 years or less be overriding interest? How does it differ between registered and unregistered?
Registered land: - Legal lease for 7 years or less, regardless of actual occupation ^ means lease binds future owners, regardless of notice (if over 3 yrs, can note voluntarily against LL title) 2. Unregistered - legal lease binding subsequent owners regardless of notice
127
how long does tenant have to make application for registration of lease?
Unregistered: within 2 months of completion Registered: within priority period of OSR1 search result
128
When will good LEASEHOLD title be awarded?
Registrar satisfied title is sound but no access to superior title Will give if: A) unregistered and applicant either did not submit evidence of title B) registered with less than absolute title
129
How can leases be terminated at common law?
1. Effluxion of time expires due to passing of time, rather than event/notice (end of fixed term) 2. Notice to quit (periodic) (sep LL queue card) 3. Surrender (tenant gives up, LL accepts and deed) 4. Merger tenant acquires landlord's estate; or TP acquires lease AND reversion both cases - lease automatically merges with reversion and extinguished (unless expressly preserve lease)
130
When will common law methods of termination of lease not apply?
If tenancy protected by S 23 1954 Act May continue until terminated via provisions in Act (so may be terminated before end of fixed term etc)
131
When will 1954 Act protect a lease?
- Must be a tenancy (not a licence) - Occupied by tenant (personally or through agent/manager) (won't be protected if vacated tenancy) - For business purposes (inc things like running tennis club if carried out by body of persons) Unless exceptions apply (separate queue card)
132
When will 1954 Act not protect a tenancy, despite it fulfilling other characteristics? (i.e. tenancy occupied by tenant for business purposes)
1. Tenancies at will (either party can terminate any time) 2. Fixed-term tenancies **6 months** and under UNLESS: - business occupied for **over** 12 months (despite successive 6 month leases) - tenancy contains provision **allowing renewal or extension** beyond 6 months (nb tenant could reject successive 6 months - may contain provision in first lease that have to keep second - but if contains that, falls in act) 3. Certain agricultural, farm and mining tenancies 4. Fixed-term - may contract out expressly agree tenant won't be protected under act - must follow statutory notice procedure before lease granted - LL give notice in prescribed form - T declares received notice in prescribed form and agrees - if given notice under 14 days before grant, form in presence solicitor - reference to notice on lease
133
What protection will tenant covered by 1954 Act receive?
- tenancy does not end unless terminated in accordance with the Act - even if terminated under act, tenant can apply to court for new tenancy which LL can only oppose on certain grounds
134
Methods of termination under 1954 Act? *important*
1. Landlord notice served under s 25 2. Tenant requests new tenancy under s 26 3. Forfeiture 4. Surrender 5. Periodic - tenant giving landlord notice (LL cannot give to tenant) 6. fixed term - tenant can terminate on contractual expiry date by serving s 27 written notice on LL 3 months before contractual expiry date (but LL cannot serve notice) 7. fixed-term - by tenant ceasing occupation for business purposes at end of term (s 27(1A)) (enables to end by effluxion of time) (fyi i double checked and this is defo fixed-term only)
135
Why would landlord not want LTA 1975 Act to apply?
- At end of contractual lease, tenant can remain in occupation - Call this a continuation tenancy - can go on indefinitely until 1954 Act ends - Tenants would have the right to go to court and say I want a NEW lease - Procedural nature of 1954 Act makes it difficult for landlords to terminate ○ Only do so on certain grounds Even if succeed in kicking them out, they may get compensation
136
Who usually executes what parts for grant of lease?
Lease - landlord executes Counterpart lease - tenant executes
137
Order of granting tenancy? (as in setting one up) this is acc helpful.
LL needs to supply: ○ EPC, draft lease and draft/evi of title to tenant Tenant needs to: ○ survey, searches and enquiries ○ once received evi of title, investigate and requisitions ○ Consider and amend draft lease LL: ○ reply enquiries/requisitions ○ consider amendments / return second draft ○ obtain lender's consent to lease Tenant: ○ Approve second draft Landlord: - engross lease and counterpart (T check engrossed counterpart) LL executes lease. T executes counterpart. Tenant: - pre-completion searches [completion] - T pays any apportioned rent and SDLT - T register if over 7 years
138
Can tenant be required to repair a latent/hidden defect, even if not their fault?
Yes so even if disrepair caused by inherent defect which caused by construction can fall to tenant to repair under their repairing covenant, esp if this is the only way they can be sorted this is because regardless of whether repairs are inherent effects, Q is always about whether what asking tenant to repair would involve giving landlord wholly diff thing. that is a Q of degree
139
Difference between repair and condition?
Repair = must be disrepair before can breached and physical condition must have deteriorated (not need perfect - reasonable tenant) CONDITION = unlike repair, can mean obliged to carry out some works, even though there is no disrepair condition is a broader term to include deterioration that is not caused by damage. It is therefore not enough for a tenant to simply repair damage caused to the property during the term of the lease if the repairing obligation includes keeping the property in good “condition”. In this case they must go beyond repairing to ensure that the condition of the property meets the landlord’s expectations.
140
What goes beyond repair?
**restoration by renewal or replacement of whole** (rather than part of whole) consider whether tenant would be giving back wholly different property than one leased Q of fact and degree consider age / nature property and lease itself
141
What do headleases often provide re underletting and LTA 1954?
Often provide that the underletting must exclude relevant parts of LTA so they cannot stay and renew. (contracting out) Want to avoid headtenant leaving property and undertenant exercises those rights to remain in property after contractual term
142
Who has liability to a landlord if been an assignment? **imp**
New lease = just current tenant and old tenant if gave AGA (AGA only lasts for period of relevant assignee's ownership) Old lease = - T1 liable due to privity of contract; - T2 liable due to privity of estate; OR - BOTH ; - could instead or also sue any intervening tenants (if assigned land) in privity of contract (if provided direct covenant) (T1 remains subject to burden but not entitled to benefit. But T2 also liable because privity of estate). Old lease if executed prior to 1 January 1996 (NB may also be a tripartite agreement so all have privity of contract)
143
If original tenant sued to breach which T2 (new assignee) committed, what options are available to them? (old leases only)
Take action via: 1. Common law action (recover amount paid from T2 for amount discharged T2 liability for) 2. express indemnity covenant within deed of assignment 3. if no express indemnity covenant, will be implied by statute
144
Can an ASSIGNEE negotiate terms of lease?
No But landlord has discretion to vary terms
145
Will premium be payable (either by assignee to assignor or LL)
Usually not. (as lease unlikely to have any capital value). If premium is payable, will usually be a comparatively low sum. LL - would need to be condition of grant of underlease unless lease itself allows.
146
Actions for assignor ie seller before assignment of lease?
Investigate title (as would for freehold) - check superior freehold AND leasehold - disclose any incumbrances in contract Prepare pre-contract package Apply for LL consent and provide undertaking for LL's COSTS
147
Actions of buyer/assignee before assignment of lease?
- check landlord's consent been obtained - get copy of original lease - liaise assignor to see what details LL will need (e.g. references from some or all - current LL, bank, employer, professional person) - raise pre-contract searches and enquiries (inc insurance and last rent receipt to check no outstanding payments) unless only short period left, might not be worth cost - investigate title of leasehold and SOMETIMES freehold - approve draft contract
148
Pre-completion stage actions for assignment of lease A) Seller/assingor B) Buyer/assignee C) Both
A) approve purchase deed B) prepare purchase deed (TR1 or deed of assignment) Raise pre-completion searches C: - agree form of licence to assign with LL
149
Is LL consent required for assignment of commercial lease?
Usually yes - alienation covenant will state whether required (assignor needs to apply for consent)
150
What undertaking may be required and who from in relation to assignment of lease?
LL solicitor's require from assignor's solicitors That legal and other professional costs of LL in considering assignment and licence to assign will be covered by assignor (make sure got assignor's authority to give and limit to reasonable costs incurred / cap on costs / try to get money on account)
151
When must landlord's consent be given for assignment of lease?
By or on completion of assignment
152
How do SCs vs SCPCs (comm prop) deal with LL consent for leases and impact on assignor/assignee?
*can exchange before obtained consent. assignor may be in breach of assignment if LL consent not given before completion.* **SCs:** - 3 letters. 3 days. EITHER party may rescind by notice if LL consent: a) not given **3 working days** before **completion**; or b) by that time, consent given subject to condition which **buyer reasonably objects** to **SCPC:** - scpcs is 5 letters. 5 days. - If LL consent not obtained by completion date, **completion** will be postponed to **5 WORKING days** after assignor **notifies** assignee that **consent** has been given - BUT contract can't be rescinded until **6 months** passed from original completion date. (so a bit of safety for the assignor) ^ After that, either party can rescind by notice.
153
What is licence to assign? (inc who is party to it, what form)
Tripartite agreement Between LL, assignor, assignee (and any guarantors) LL provides consent to assignment In form of deed
154
Who prepares licence to assign?
Landlord's solicitor Assignor's solicitor coordinates with assignee's solicitor to amend and agree
155
Typical key provisions in licence to assign? (including covenants)
- If 1 Jan 1996 onwards - assignor typically give AGA - If before 1 Jan, direct covenant from assignee to LL to **observe and perform** covenants - LL consent and any limits to consent often consent time limited - eg assignment must take place in three months - assignor pay LL legal and professional costs
156
In assignments of 'old leases', what re covenant will landlords usually want? Who from, why and where would it be contained?
With assignee Under privity of estate, liable covenants which touch and concern the land - but only for as long as lease remains vested in assignee So can extend that liability by requiring enter direct covenant to observe and perform covenants **for remainder of term of lease** (so have privity of contract AS WELL AS PRIVITY OF ESTATE) Can use licence to assign to do that
157
Assignment of 'new' leases - what covenants LL likely to require? What should it not require?
Lease itself likely contain detailed conditions before LL consent given Assignor enters into AGA, guaranteeing assignee will perform their covenants Any direct covenants which LL requires from assignee should be limited to period in which assignee is actually tenant, not remainder of term. (no privity of estate in new leases)
158
Authorised guarantee agreement (AGA) - typically contains...
Covenants by assignor that: - assignee will perform tenant's covenants, inc rent - will perform if assignee doesn't - indemnify LL for assignee's failure to observe any covenants - promising to take new lease if assignee insolvent and it is disclaimed
159
When can LL require an AGA for assignment?
- provision in lease that is a pre-condition - otherwise, only if it is reasonable
160
What should AGA state about liability of assignor?
They are not liable beyond being assignee So if it is assigned again (and assignee's liability is discharged), then so is assignor's liability
161
Various positions on deducing FREEHOLD title as ASSIGNOR?
**REGISTERED** 1. Absolute title - use official copies of register and title plan - no need for assignee to investigate since guaranteed by LR 2. Good leasehold title - means there is no guarantee as to FREEHOLD - assignee not entitled under general law to require FREEHOLD but will likely ask - if u don't deduce, likely unacceptable to assignee/lender **UNREGISTERED LEASE** - assignee entitled to call for **lease** itself and assignments under it from **last 15 years** - but can't call for evi of freehold title - without evi of freehold, can only register with good title **For all:** - if freehold is **registered** with absolute, no issue as can search open **register** - Otherwise, would have to deduce usual way for unregistered land - standard conditions/general law don't require **assignor** to deduce **freehold** title - would need a special condition
162
If an assignor's lease is registered with absolute title, does it need to be investigated?
No Assignor's solicitor will be able to prove with official copies and title plan in usual way
163
if outstanding breaches (by assignor) on lease, who will be liable on assignment?
Assignee
164
What document will need to be used for assignment of lease and when?
Assignment always by deed. 
TR1 if: - registered (regardless of how long left). - Good practice to use if unregistered with over 7 years left to run (as will trigger first registration) - but not compulsory 
Deed of assignment if unregistered - Always 7 years or less
165
What are covenants for title in transfer deeds for assignment? How does this conflict with caveat emptor? How is this conflict resolved?
Covenants for title: Under statute, assigned with full or limited title guarantee, thecovenants for title include an implied promise that the assignor has complied with tenant's covenants in lease (inc repair) Caveat emptor: Assignee is responsible for checking state and assignor not responsible Resolve: Modify covenants for title to **exclude references to repair** - covered already in standard conditions - but the **transfer deed** should be expressly modified
166
What indemnities should be included in assignment transfer?
Pre 1996 leases - express needed if: - **unregistered** lease AND **no value** given by assignee (if required by contract - which standard conditions do permit) - ^ except for that, indemnity from assignee implied Post-1996: - only if AGA (otherwise assignor automatically released)
167
For assignment of new leases, will indemnity covenant be required on transfer deed? Who from - to?
Assignor won't usually require cos automatically released from liability. However if still liable cos entered AGA, include. Both sets of standard conditions account for this ^. (so only bother indemnifying if AGA)
168
What pre-completion searches should seller/assignee complete on assignment of lease?
(same as usual) 1. Registered - OS1 2. unregistered - Land Charges search 3. company search
169
Who supplies engrossments (i.e. top copies) of licence to assign?
Landlord's solicitor
170
When must licence to assign be by deed?
If contains covenants
171
Who signs which parts of licence to assign if it contains covenant?
If covenant from assignee to LL LL executes original licence Assignee executed counterpart Then they swap (and assignee forwards on to assignee)
172
How does apportionment work for lease assignment? (inc when should it be paid and by / who to / anything other than rent)
Assignee reimburses assignor for period from completion until next rent date (cos assignor probs paid in advance for a full period, but only lived in it for part of that) And any other amounts they want reimbursing eg insurance premium Assignor should supply assignee with **completion statement** re amounts due and how calculated + copies of any receipts.
173
On completion of assignment, what docs assignor hand over?
hand following DOCUMENTS a) lease b) transfer deed c) licence to assign executed by LL d) evidence of freehold title if required e) evidence of mortgage discharge f) copies of notices served on LL g) insurance policy h) receipt for rent paid/anything else want reimbursing
174
what must assignee do on completion?
PAY assignor balance of purchase price and any other sums e.g. apportionment hand over following ITEMS to assignor (if relevant): - money due in accordance with completion statement - executed counterpart licence to assign - release of deposit (usually only if paying a premium)
175
When can an assignee assume that rent has been paid and covenants performed?
Once receipt for last rent due been produced Provided there is nothing indicating otherwise
176
Is SDLT/LTT chargeable on assignment?
Only on any purchase price charged by assignor (same procedure as if freehold) NOT due on rent
177
Assignment: post-completion steps (in terms of registration)?
1. If **lease** already registered - apply for registration of assignment within OS1 priority period (regardless time left on lease) 2. If unregistered lease A) over 7 years unexpired: register within 2 months (only absolute title if evi of freehold title) - if **freehold** already registered, lease will be noted against freehold title - otherwise, can lodge caution against first registration if u want B) 7 years or less: incapable of registration with separate title
178
What is notice of assignment, who must it be given from/to and when?
From ASSIGNEE to landlord Completion If lease requires (standard provision) Should be given a copy accompanied by any required fee LL sign one copy as knowledge of receipt and return to sender to keep with title deeds
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Who drafts agreement for lease?
Landlord
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Who drafts transfer deed for freehold/leasehold/assignment?
Buyer/assignee Ohh yep cos it's like please now we've done contract it is my turn !
181
A tenant can only dispose of their interest in a lease if the lease allows them to do so. True or false?
False Other way round Can dispose unless lease restriction prevents
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Do commercial leases tend to allow for assignment of whole AND part?
No. generally just whole. buildings usually unsuitable for legal and physical division. & admin of having multiple tenants.
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If there is no agreement on rent due (to rent review) before rent due date, what should happen?
Tenant continue paying rent at existing rate and **pay interest on any shortfall** when new rent agreed
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what's a rent deposit deed?
assignee puts money in bank account and no one touch until assignee says I can't afford my rent - then LL can draw from rent deposit (sometimes a condition to assigning)
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is it reasonable for LL to refuse consent to assignment if that would breach user covenant?
generally yes fair enough but consider reasonable LL in those circumstances ashworth v fraser
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how does solicitor make sure get paid for costs in preparing licence to assign and who from?
assignor 1. clause in licence often 2. clause in lease 3. often undertaking that not doing anything unless tenant pays.
187
First thing to check in considering remedies available to landlord where been non-payment of rent?
Is a covenant to pay rent
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What are the main remedies available to landlord for non-payment of rent?
1. Action in debt (non-payment rent) 2. Commercial Rent Arrears Recovery (CRAR) (enter and seize) 3. Forfeiture (termination) 4. Pursue guarantors and/or rent deposit
189
Limitations on use of CRAR? (inc all the relevant time periods)
- cannot remove goods up to **£1350** which are **necessary for tenant's business** - can't remove items which are hired or leased - can only use to pay rent - not other payments eg insurance (even if lease treats such payments as rent) - comm prop only - 7 days notice intention, 7 days rent due and 7 clear days notice of sale at public auction
190
Recovering from a guarantor: When would it be a good idea? Formalities and what must include?
- may be guarantor for current tenant or past tenants who remains liable - may be better option if current tenant is in financial difficulty - guarantee must be in **writing** and will oblige guarantor to: 1. **pay rent** and any other sums due; and 2. **remedy or indemnify** against loss caused by any T's breaches of covenants
191
Recovering rent from guarantor: how does it differ if they are for current or former tenant? old lease v new lease? (don't explain the full on details of how to recover)
1. Guarantor of current tenant - sue in same way as current tenant 2. Former tenant - if **old lease**, guarantor of former tenant **remains liable** - **new** lease, only if required to guarantee outgoing tenant's obligations under an AGA (so if they joined the AGA) ^ don't re-read textbook this is right
192
S17 of the Landlord and Tenant (Covenants) Act 1995 What may the other party do after this procedure? *need to know the section number*
To pursue ***former*** tenant or guarantor of a former tenant (regardless old or new lease): serve default **notice** on former tenants OR their guarantor if intend to recover fixed charge (e.g. rent) within **6 months** of breach Former tenant or guarantor may then call for **'overriding lease'** (i.e. headlease between LL and former tenant or LL and former guarantor) making **former tenant/guarantor the LL** of the defaulting tenant
193
What remedy may LL have in relation to rent deposits? (inc what will be set out about deposit and where) Adv?
- may have required deposit - RENT DEPOSIT DEED usually sets out: a) the amount, b) when LL entitled to keep c) when repayable to tenant d) if LL withdraws, T will be liable to **top up** e) that deposit will be returned to T at end of term or on assignment - LL can withdraw soon as tenant breaches lease covenant - **no court action required**
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considerations re which remedy LL should pursue
Continued reli with tenant Likelihood problem recurring in future Relative cost of procedure Time will take eg threat of forfeiture proceedings may persuade Tenant to pay or at least come to an agreement with the landlord about how the arrears will be paid off in future.
195
What 2 statutory provisions limit a landlord from recovering DAMAGES for full cost of repairs in breach of cov? NB this is for REPAIRS, not rent. Damages not available for rent.
*dont worry about section numbers* 1. Section 18 LTA 1927 - damages limited to amount by which LL **freehold has diminished in value** due to the disrepair 2. Leasehold Property (Repairs) Act 1938 - leases **over 7 years with 3 years or more** left - LL must serve **notice** on tenant that seeking **damages** and notifying of their right to counter-notice - T can serve counter notice within **28 days ** - if T does, LL cannot proceed w/o leave
196
When may courts grant specific performance for breach covenant?
Only for failure to repair And where other remedies not adequate Rare - damages usually adequate. Allowed in past where: - no forfeiture or self-help clause - damages were not adequate because condition of property deteriorating - order wasn't being sought to harass or pressure
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Remedies available to LL where tenant has breached a covenant to repair?
1. Specific performance 2. Damages 3. Jarvis v Harris / self-help clause 4. Forfeiture Also consider if there is an AGA if assignment (s17 notice not required if for covenants other than non-payment of rent)
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Case name for self-help clause (for landlord)?
Jervis v Harris
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Forfeiture where breach of covenant for repairs when is it extra annoying
7 years or more - 3 years left After LL served s 146 notice, tenant has right to serve a counter notice within 28 days. If tenant does this, LL can only proceed with forfeiture with the leave of court.
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section 14_ notice explain
146 Forfeiture breach of covenants other than non-payment of rent (regardless of how long left) specify 1. breach 2. reas timeframe for remedy, if capable 3. require compensation If T does not comply, forfeit by peaceable re-entry or court order - T can apply for relief if DISREPAIR and over 7 yrs and AT LEAST 3 yrs left ^ include right to serve counter-notice within 28 days - if T serves, LL only proceed w leave of court
201
Difference forfeiture non-payment of rent and breach of other repair covenants?
Non-payment of rent: - if not paid in time period within forfeiture clause - make formal demand, unless lease dispenses of this - peaceful re-entry or court order - LL can waive right Breach covenants - s 146 notice - if doesn't comply, peaceful re-entry or court order - tenant can then apply for relief - if lease 7 years or more with over 3 yrs remaining, tenant can serve counter notice
202
adv / disadvantages of damages claim for LL where breach non-rent covenants?
:) - might recover some money to do repairs upfront - can be comparatively quick - if tenant is solvent, LL will get some money and lease will continue :( - litigation spenny - limited diminution in value of reversion (may not cover cost of repairs) - special procedure similar to forfeiture - may not get award / legal costs if tenant in financial trouble (even if win!)
203
Advantages / disadvantages of a self-help remedy for landlords?
:) - don't need to go to court and work is done - statutory limitations don't apply if remedy is for a debt :( - LL has to bear the initial costs and may not recover if tenant in financial difficulty
204
Typical remedies for breach of covenants other than repairs/rent? (e.g. alienation provisions or use permissions)
1. forfeiture (no need for s 146 notice to include notification of tenant's right to serve counter notice) 2. Injunction for breach / anticipated breach of negative covenant e.g. user covenant/assignment 3. Specific performance - only where positive obligation v precise and performance/supervision not required - damages must not be adequate 4. damages (usual contractual rules) 5. Former tenant or their guarantor 6. Deduction from rent deposit deed (if it allows for deduction from deposit under those circumstances)
205
alternative options outside all the dispute-y ones and its advantages where been breach of any sort of covenant by tenant? (inc how)
agree to surrender usually by deed of surrender both treat lease as no longer in existence :) practical - usually quicker and cheaper NB: not strictly a remedy
206
1954 Act gives what right to tenants, which doesn't give to LLs? (clue: relates to termination)
If periodic tenancy, allows tenant to serve notice to quit. If fixed term, tenant has right to serve notice and end fixed-term. LL doesn't have either ^ (s 27)
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If tenancy protected by 1954 Act, what are the only ways a landlord can terminate?
Forfeiture Surrender S25 notice
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What section under 1954 Act allows landlord to unilaterally terminate lease? (just the number, no explanation)
s 25
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How can a tenant protected by 1954 Act terminate lease ON expiry of contractual expiry date?
Fixed term - cease to occupy for business purposes by end of lease; or - serve s 27 notice (ie to quit) 3 months’ notice. Periodic: - giving LL notice to quit
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What is s 25 notice by landlord?
Terminates a business tenancy protected by 1954 Act By serving a s 25 notice specifying the *proposed termination date* Cannot be earlier than date tenancy could have been terminated under common law - eg date ended fixed term Must serve between 6 - 12 months before the proposed termination date
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Procedure for LL to serve a s25 notice on tenant?
Serve s 25 notice on tenant: 1. State whether oppose grant of new tenancy or not 2. If agreeable to a new tenancy, indicate proposals re terms of new lease in the notice 3. If oppose renewal, state s30 grounds 4. State what date wants tenancy to end - must not be earlier than date could have terminated at common law (e.g. before fixed term expires) - but does not have to coincide with exact date when fixed term expires e.g. if serves 6 months and would end a month after lease expires, tenancy continues an extra month *hard* - see examples below 6. serve between **6 - 12 months** before termination date specified in notice example: - 10 year fixed term, wants to terminate on contractual end date - i.e. not renew, contractual end date 29 Sept 2023 - serve between 29 Sept 2022 and 29 March 2023 - if same lease and 6 months before termination date passed, LL can still terminate for 6-12 months time, will just continue beyond the contractual end date
212
What are tenant's options if LL serves a s 25 notice? How could landlord respond?
If LL indicated refuse renewal: - **MUST apply court** before s 25 expiry or will lose rights under Act (and lease will terminate) - LL could pre-empt that by applying for court order terminating on grounds stated in s 25 notice ^ UNLESS tenant already applied to court to renew If LL did not say refuse renewal: - enter negotiations for new lease - but still apply to court within time limit to protect position - can extend time limit by agreement between parties (eg near to finalising terms and wish to avoid expense court proceedings) NB: notice period is termination date in s 25 notice
213
How can tenant protected by 1954 Act who wants to stay in property AFTER contractual expiry date renew their tenancy?
- could do nothing as tenancy will continue and wait until LL serves s 25 notice - could serve s 26 request (brings current tenancy to an end and constitutes a request for new tenancy) - see seperate queue card
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When a protected tenant under 1954 Act wants to remain in property after contractual end date, what notice should they serve? What does it do and when would it be a good idea to serve? (fixed term)
Section 26 Brings current tenancy to an end and constitutes request for a new tenancy Good idea if: - rents fallen and believe reduced rent could be achieved; or - want to assign and new tenant will want a new lease (Otherwise, could just stay and tenancy will continue)
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What should be contained in a s 26 notice tenant to landlord and when served by?
-Date want new tenancy to begin - Must serve within 6 - 12 months of that date That date can't be earlier than date tenancy would be terminated at common law
216
If tenant has served s 26 request on landlord, what happens next if LL opposes?
If oppose, LL must: - **counter notice** within **2 months** of s 26 request - state **s 30 grounds** of opposition After counter-notice, T : - must **apply to court** for new lease prior to requested tenancy commencement date (unless LL agreed to extend) - or lose 1954 protection LL: - can pre-empt T's application by **applying for order to terminate** lease on grounds stated in counter-notice (but not if application for renewal already made by tenant) Even if LL doesn't object, T should still apply to court before commencement date of NEW tenancy to protect rights under act
217
What is the name given to grounds which a landlord can rely on if oppose renewal of tenancy under 1954 Act?
s 30 grounds
218
What are the 's 30 grounds' and when must they be used?
LL opposes tenancy renewal under 1954 Act In s 25 notice or s 26 counter-notice, must state one or more of the grounds as reason: (a) T's failure to repair (b) T's persistent delay in paying rent (c) T's substantial breach of other obligations (d) LL offered alternative accommodation (is suitable to the tenant’s needs and on reasonable terms) - consider if may be too small (e) T is underletting of part (rarely used) - only where LL is serving s 25 notice to bring underletting to an end (ahh so if an underletting don't need to prove any other grounds - just this) (f) LL intends to demolish or reconstruct and could not reasonably do so without possession (g) LL intends to occupy for own business or residence (unfortunately think you acc need to know the order)
219
Which of the section 30 grounds (LL refusing renewal) are discretionary and what does this mean? What must landlord show?
(a) failure to repair (b) persistent delay in rent (c) substantial breach of other obs (e) underletting part - court will decide whether to allow tenant a new lease - LL must show ought not to grant - not just that ground exists - so expensive if opposed :( Court DISCRETION. LL must PERSUADE. Can be spenny / liti. :) no compensation payable for all except underletting of part
220
What are mandatory s 30 grounds and what does this mean? (property practice / landlord)
(where LL refusing renewal 1954 Act) 1. offered reasonable alternative accommodation 2. intends to demolish or reconstruct 3. intends to use for own business or residence - means LL simply must prove (eg that will use for own business) - not that ought to grant D, F and G
221
If landlord relying on s 30 ground that intend to demolish/reconstruct property, what must landlord show?
That on termination of tenancy: 1. FIRM and SETTLED INTENTION to carry out work *main one* (need evi of this eg obtained planning permission and arrangements in place); and 2. intends to demolish or reconstruct or substantial part, or carry out substantial works on whole or part; and 3. cannot without obtaining possession
222
Condition for landlord to rely on s30 ground G - that intend to use property for own business or residence?
1. owned property for at least **5 years** before the current tenancy's end date 5️⃣ (even if not 5 years when submit notice, as long as been 5 years by time tenancy ends) (applies if brought freehold subject to the lease, as long as 5 years passed) 2. **firm and settled** intention 🧘 3. at hearing, demonstrate considered and taken practical **steps** to **occupy** 🩰 4. reasonable prospect of **achieving** intention (don't need to show business will be successful in that location) 👊
223
New lease being negotiated between current LL and tenant - property has multiple parts and tenant only occupies one part. Can tenant get both parts in new lease?
**Basically if tenant has underlet part, the LL (but not tenant) can insist that the new lease is of whole** - Tenant only entitled to tenancy of the 'holding' i.e. property comprised in the current tenancy, excluding any part not occupied by the tenant (ie the part that tenant is in, not any parts which tenant has underlet) - BUT landlord has right to insist any new tenancy will be of whole of originally demised (leased) property, inc those parts underlet
224
If terms of a renewal lease (under 1954) is decided by the court, what terms are likely to be and what terms may be included?
Likely to include: - similar terms and conditions to old lease - rent is likely to be the OPEN MARKET RENT as of the date of renewal, disregarding: a) fact that tenant been in occupation; b) any goodwill attached to holding c) any effect of improvements tenant voluntarily carried out; and d) if **licensed**, any addition in value due to tenant's licence (same disregards) If wish, court **may insert rent review clause** - even if not one in original lease.
225
Does tenant/landlord have any rights if disagree with terms of a renewed lease which court has created?
Tenant - can apply to court to revoke (not about a s 25 notice/counternotice etc - just APPLY to court) LL has no such right - only remedy is to appeal
226
If a landlord successfully opposes the grant of a new lease based on s30 grounds, what may they have to do and when? What will this depend on?
Pay compensation to the tenant if tenancy refused ONLY on refused on 'no-fault' grounds: (e) tenancy is an underletting of part (f) LL intends to demolish or construct (g) LL intends to occupy or reside (so all no fault grounds except reasonable alternative accommodation)
227
How will compensation that a LL has to pay under s 30 grounds be calculated?
Equivalent to **rateable value** of the holding EXCEPT if tenant and predecessors in same business occupied for at least **14 years**, then will instead be double the rateable value (rateable value = an estimate of what it would cost to rent a property for a year) (textbook doesn't explain meaning of rateable value btw)
228
Can landlords contract out of obligation to pay compensation if tenancy refused over the qualifying s 30 grounds?
Not if tenant - or predecessors in same business - have been in occupation for **five** years or more.
229
If new tenancy imposed under 1954 Act, will it be on same terms as original lease?
Different (but similar): - Max term 15 years - will not commence until 3 months after proceedings disposed of (ie time limit for appeal elapsed, which is 4 weeks after order) - so **commences 3 months and 4 weeks after order** ○ Rent is **open market rent** (see sep card for assumptions) - court can **inc rent review** clause if wants ○ Other terms likely to be similar to old lease ○ Court will decide if parties can't agree ○ LL **can request lease is of whole** property originally leased (i.e. if tenant is underletting part)
230
is provision allowing LL to 're-enter" sufficient to allow forfeiture ?
yes
231
can you exclude requirement for s 146 notice to be served for forfeiture in lease provision?
yes can dispense of need to make formal demand
232
if lease ends 24.03.2024, last date for s 25 notice?
24.09.2023 (note it is same day like 24 - 24)
233
What may lease say about insurance proceeds where reinstatement impossible?
- insurance monies retained by landlord - or tenant may have agreed that proceeds: a) passed over to tenant who has been paying premiums; or b) shared between them (LL and T) proportionate to their respective interests (so lease could say 1. tenant keep, 2. ll keeps, 3. share prop interests)
234
Action in debt for rent: - limitation period - how to recover
(can be against current tenant or other party who is liable) via High Court or County Court Limitation of six years
235
if it is in BAD repair. what should lease say? what must u absolutely definitely NOT say.
Must repair property Keep good repair EXCEPT not into any better state than it was at date of this Lease do not say **PUT or KEEP** in good repair