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Policies Flashcards

1
Q

According to the Policies & Procedures, What is the minimum amount of time an employee will be paid if they must attend court on their time off
 

A
  • 3 hrs @ OT

* From there normal place of work and back

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2
Q

According to the Policies & Procedures, is an employee permitted to attend court for personal matters while working

A

• Time off will be the responsibility of the employee
 time owing
 lieu days
 vacation
• Variations to this may be considered by the Fire Chief due to extenuating circumstances.

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3
Q

According to the Policies & Procedures, who must be forwarded a copy of the subpoena

A

• The District Chief

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4
Q

According to the Policies & Procedures, if an employee must attend court for a work related incident while scheduled to be on shift what does the policy say (3)

A

Employees will be given sufficient time off to attend court.

2) If employees are dismissed from court prior to the end of their normal day or night shift then they will return to work for the completion of their shift.
3) Employees will not be deducted lieu days, vacation or time owing for court attendance

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5
Q

According to the Policies & Procedures, a shift exchange is not final until

A

• It is approved by the District Chief

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6
Q

According to the Policies & Procedures, Personnel who book sick time during a shift exchange will be required to do this
 

A

• Provide a completed Medical Assessment Form
• within 7 calendar days of the missed shift exchange through official channels to the Fire Chief
 

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7
Q

According to the Policies & Procedures, what is the maximum number of shift exchanges allowed

A
  • 14
  • 17 with approval from the Platoon Chief.
  • Above 18 may be granted for extreme circumstances only
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8
Q

According to the Policies & Procedures, what two ways can a shift exchange be missed without having to repay it

A
  • Bereavement

* WSIB

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9
Q

Can a shift exchange involve a 3rd person?

A

• Not without prior approval of the DC

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10
Q

According to the Policies & Procedures, what is the Progressive discipline for missing a shift exchange
 

A

• 1st time no shift exchanges for 6 months
• 2nd time no shift exchanges for 12 months
• 3rd time no shift exchanges for 24 months
o Lose 1 Lieu day
o Must repay the day at a time suitable to the DC
o Monitored for 24 moths
 

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11
Q

According to the Policies & Procedures, concerning shift exchanges, prior to transferring to another division an employee must ?

A

• Repay all shift exchanges

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12
Q

If an Actor arranges a partial shift exchange with a non actor are they able to act on the shift exchange?

A

• The actor is rotated to the bottom of the list of the On-Duty shift
• Actors on the On-Duty shift will act first.
• If the shift exhausts On-Duty actors then the shift exchanger may act
 

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13
Q

What is the priority list when assigning

Actors to act?

A
  • Actors working 24 hours
  • Association Std by working 24 hours
  • Actors partial shift exchange
  • Association Std by partial shift exchange
  • based on the opportunity number within the group
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14
Q

What happens if a Captain schedules a shift exchange with an acting Captain, when the Captain is to repay the shift exchange and the actor is not scheduled to act?

A

• The Captain will be required to assume the actors normal role as a firefighter

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15
Q

When two actors exchange shifts when will the actor be allowed to act?

A

• only when no other qualified actors are available on the shift they are going to work on

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16
Q

Who may approve shift changes in excess of 14 ?

A
  • The PC
  • to a maximum of 17
  • in extreme circumstances 18
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17
Q

If you require an emergency shift change what is the procedure? Policy 97-4
 

A

• Contact the on-duty District Chief for approval

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18
Q

What is the DC’s responsibility when granting an emergency shift change under policy 97-4?

A
  • Approve it
  • Update Telestaff
  • Notify the appropriate DC via e-mail
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19
Q

What is the defined as a “back to back” shift change under policy 97-4?

A

• Any shift exchange scheduled continuously to another work code as per Tele staff

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20
Q

According to the Policies & Procedures, when a motor vehicle accident occurs, the driver or officer of the department vehicle involved shall immediately notify

A

• The District Chief

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21
Q

According to the Policies & Procedures, when a motor vehicle accident occurs, when is the on-duty Chief notified ?

A

• If damage is in excess of $2,500 and personal injury

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22
Q

According to the Policies & Procedures, when a motor vehicle accident occurs, if personal injury results from the accident who must be notified?

A
  • The on-duty Chief

* Health and Safety Committee

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23
Q

According to the Policies & Procedures, when a motor vehicle accident occurs, what form must be completed?

A

• Incident report

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24
Q

According to the Policies & Procedures, when a motor vehicle accident occurs what is the min that must be included in the incident report?

A
  • Police occurrence number

* Photos should be taken

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25
Q

According to the Policies & Procedures, when a motor vehicle accident occurs who is the incident report forwarded to?

A
  • Administration

* They will notify the insurance division

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26
Q

According to the Policies & Procedures, when a motor vehicle accident occurs, If the accident is serious or if a mechanical fault is suspected notify ?

A
  • Division Chief of Maintenance

* Representatives of the Joint Health and Safety Committee.

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27
Q

According to the Policies & Procedures, when a motor vehicle accident occurs, who decides if the driver will be removed from driving?

A

• The on-duty Chief

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28
Q

According to the Policies & Procedures, when a motor vehicle accident occurs, who will sit on the accident review committee ?

A 
•	Fire Chief or designate 
•	Department Driving Coordinator 
•	Shift Driving Instructor (where applicable) 
•	Division Chief of Maintenance 
•	Labour Health and Safety Committee Rep 
•	Captain (and if applicable)
•	Driver and
o	Risk insurance manager
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29
Q

If a driver is suspended from driving what must they do to drive again?

A

• Satisfy the Department Driving Coordinator your capable of driving Fire Department vehicles safely

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30
Q

When should you notify the BFES Health and Safety committee and the Div. Chief Apparatus of Maintenance

A
  • When the accident is serious in nature
  • resulted in a critical injury
  • mechanical fault the suspected
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31
Q

According to policy 98-1 what is the procedure when of BFES vehicle is involved in a vehicle accident?

A 
•	Protect the scene
•	Notify
o	Police 
o	Ambulance
o	DC 
•	>$2,500 
o	on-duty Chief 
•	Personal injury 
o	Chief 
o	JHSC 
•	Serious accident or mechanical failure, suspected
o	Div Chief A&M
o	JHSC
  • Make no admissions of guilt
  • Complete incident report
  • Take photos
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32
Q

According to policy 98-3 who shall be notified when on-duty BFES employee is sent to the hospital?

A

• The labor Co-Chair or labor rep of the Health and Safety committee

(Any time a FF is sent to the hospital the On Duty Chief shall be notified 98-5)

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33
Q

When is the On-Duty Chief to be notified by phone by the Communications Officer? 02-02

A
  1. A critical injury - FF transported
  2. Firefighter death or Serious injury
  3. Mayday has been called
  4. Recall firefighters off duty
  5. An explosion
  6. Second alarm for all high-rises
  7. Third alarm
  8. And need for heavy equipment
  9. OFM required
  10. Department vehicle involved in MVC resulting in injuries and…
  11. US Apparatus requested from another municipality
  12. THEM Apparatus requested from another municipality
  13. Criticism towards BFES as a result of our actions
  14. Exceptional amount of media attention
  15. Failure of the CAD or radio system
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34
Q

When shall the On-Duty Chief be notified by the PC in writing?

A
  • Fire losses expected to exceed $100,000
  • And suspected arson more than $5,000
  • Dept MVC damaged in excess of $2,500
  • And on call FPO is called the scene
  • The firefighters called in on overtime
  • The need arises to extend working hours
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35
Q

When will reimbursement for over time and mileage commence?

A

• From the normal place of work

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36
Q

What is required on an overtime sheet when called in for overtime policy 98 -7?

A
  • Time of notification
  • Time of arrival
  • Time departure
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37
Q

According to the Policies & Procedures, mileage is payed at what rate

A

• 45 cents for the first 5000 km,
• 39 cents after 5000
 

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38
Q

A firefighter asks what they need to do to attend the a corporate course, what forms have to be completed according to policy 98-8?

A 
•	BFES Educational course form
•	Receive authorization from the Chief or designate
•	Coarse must pertain to
	current job, or
	Job they wish to pursue
 
39
Q

What is the maximum number of personnel allowed off for education courses according to policy 98 -8?

A

Two

40
Q

What if the firefighter or captain does not attend the course they were scheduled to according to the policy 98-8?

A
  • They will be responsible to pay any resulting charges
  • MAF will avoid the charge
  • If it is due to a staff shortage they will not be responsible
41
Q

And according to policy 99-5 what are the exceptions to the start times of 7am

A
  • Up to 30 minutes is not considered late if someone waits back and does not submit overtime request
  • More than 30 minutes is considered late
      • 1 hour if prearranged with the captain’s approval
  • More than 1 hour requires of the DC approval and paper work
42
Q

If a firefighter wants to come in at 9:00 AM and has arranged standby who must authorize this?

A
  • The District Chief

* The request must be put in writing

43
Q

According to policy 99-2 facial hair if an individual is unwilling or otherwise unable to comply with the policy what is the result
 

A

• They shall be prohibited from using a tight fitting respirator
 

44
Q

According to policy 99-6 when can time owing be used?

A
  • In accordance with the guidelines of the Vacation Lieu Day and T.O. schedule
  • only at the beginning or end of a shift
45
Q

According to uniform policy 99-7 summer dress may be worn from what date to what date and what does that mean?
 

A
  • The date is May 15 to September 1

* It means no tunic or jacket is required for normal use

46
Q

According to uniform policy 99-7 when our ties not required?
 

A
  • July and August ties are not required

* Dress shirts may be open to a maximum of one button at the collar

47
Q

When the shall parkas be worn?

A

• November 15 to March 31

48
Q

When are provincial fire service long service medals and exemplary service medals and other decorations to be worn?

A
  • Funerals
  • Remembrance day ceremonies
  • Formal ceremonies including City Council
  • Medal awards ceremonies
  • OFC graduation
  • Recruit graduation
49
Q

According to the staffing policy who must approve overtime to maintain the minimum staffing numbers?

A

PC

50
Q

Where is the overtime list generated from?

A

• Tele staff

51
Q

What if Telestaff fails where do you get the overtime callback list from?

A

• The contingency list is generated semi annually and kept in the PC’s Office

52
Q

According to overtime policy 01-1 When and individual has been notified of an immediate overtime opportunity, the individual shall not accept the overtime unless they are able to arrive at the designated station with in what time period?

A

• Less than 60 minutes

53
Q

If they fail to arrive within the specified time as set out overtime policy 01-01 the person shall be subject to what actions?

A
  • The 1st offense they receive a verbal warning

* The 2nd offense within a year they receive a written warning and are not allowed to do OT for 12 months

54
Q

Who is responsible for completing the overtime forms and by when?

A
  • By the individual

* Within 30 days

55
Q

A what are the rules of the maximum work hours under policy 02-1?

A
      • 4 hours
  • A minimum break up 10 hours between shifts
  • 48 hours per week average over a calendar year
  • Non mandatory courses are not included
  • Mandatory courses are
56
Q

What are the exceptions to the maximum work hours policy 02-1?

A

• A major emergency is permitted under the Fire Protection and Prevention Act 1997

57
Q

According to the Policies & Procedures, what is a Critical Injury as defined by R.R.O. 1990 Reg 834

A
  • places life in jeopardy
  • produces unconsciousness
  • results in substantial loss of blood
  • involves the fracture of a leg or arm, but not a finger or toe
  • involves the amputation of a leg, arm, hand or foot, but not finger or toe
  • consists of burns to a major portion of the body;
  • causes the loss of sight in an eye
58
Q

Who will notify the JHSC immediately in the event of a critical injury involve an employee?

A
  • Platoon Chief
  • District Chief
  • Division Chief
59
Q

According to the Policies & Procedures, accident investigation, when will the Joint Health and Safety Co-Chairs (JHSC) also be notified by email when

A
  • any on-duty employee of BFES is transported to hospital for treatment.
  • any member of the public who is injured or potential for injury may have occurred while in a fire station or at or near a BFES vehicle.
  • Health and Safety Services, Human Resources will be notified by the management co-chair (or designate) if a worker is transported by ambulance.
60
Q

According to the Policies & Procedures, when will an accident investigation occur ?

A
  • Any Department vehicle is involved in a MVC.
  • Any time the Accident Investigation Committee deems it necessary to investigate a near-miss.
  • The purpose of the investigation is to prevent future incidents by identifying the root cause(s) of the accident and implementing the required corrective and/or preventative actions, such that the same or similar incident is not likely to occur again.
61
Q

According to apparatus staffing policy 04-1 what are the minimum staffing levels to maintain at all times?

A
  • Frontline App min 4
  • Secondary App min 3
  • When App staffed with a min of 3 no apparatus shall be staffed with 5
  • Maximum 2 trucks out of service
  • If 2 trucks are out of service 2 of the remaning 2 truck halls
  • If 2 trucks are out of service 2 of the remaning 2 truck halls shall be staffed with 8
62
Q

When two trucks are to be taken out of service which trucks may be taken out?

A

• P205
&
• P206

63
Q

According to the OHSA, a competent person means a person who (3) ?

A
  • is qualified because of knowledge, training and experience to organize the work and its performance,
  • is familiar with this Act and the regulations that apply to the work, and
  • has knowledge of any potential or actual danger to health and safety in the workplace.
64
Q

According to the OHSA, a supervisor means?

A

• a person who has charge of a workplace or authority over a worker.

65
Q

According to the Policies & Procedures, what are the duties of a supervisor?

A

A supervisor shall ensure that a worker,
• works in a manner and with the protective devices, measures and procedures required by this act and regulations; and
• uses or wears the equipment, protective devices or clothing that the worker’s employer requires to be used or worn.
Without limiting the duty imposed by subsection (1), a supervisor shall,
• advise a worker of the existence of any potential or actual danger to the health or safety of the worker of which the supervisor is aware;
• where so prescribed, provide a worker with written instructions as to the measures to be taken for the protection of the worker; and
• take every precaution reasonable in the circumstances for the protection of the worker.

66
Q

According to Policies & Procedures 9-02 , Fuel Card Management, Lost or stolen cards are to be reported to whom within this time frame?

A
  • The division of App & Maint within 24 hrs,

* After hours the Division Chief of Apparatus and Maintenance shall be notified

67
Q

According to Policies & Procedures 9-02 , Fuel Card Management, what procedure is followed to obtain a replacement card for a damaged or broken card ?

A 
•	An email will be sent to the Division Chief of App & Maint div. with the following information 
o	Vehicle number 
o	 Petro Canada or Imperial Oil card 
o	Old fuel card number 
o	Reason for fuel card replacement
68
Q

According to Policies & Procedures 9-03 , Fuel Card use, what is the procedure for purchasing Bulk Fuel

A
  • To purchase fuel for a gas can, use the fuel card assigned to the apparatus vehicle.
  • Ensure the gas is fueled on a separate transaction.
  • Document on the receipt, “Bulk Fuel” and the vehicle number.
  • Submit the receipt with the Monthly Maintenance Report.
  • The Apparatus and Maintenance division has a spare Petro Canada fuel card, card “6000” which is used to fill the bulk fuel tank on the service truck. Receipts on the spare “6000” card should be noted as “Service Truck Bulk Fuel”.
69
Q

According to Policies & Procedures 9-03 , Fuel Card use, what must be written on the receipt ?

A
  • Print and sign name at the top
  • Vehicle number.
  • No other writing should be on the receipt.
70
Q

According to Policies & Procedures 9-03 , Fuel Card use, if the card is used for a vehicle that it is not assigned to, what must be written on the receipt

A
  • Unit number

* Odometer reading

71
Q

According to after hours service requests for apparatus and maintenance policy 2-1, What situations would warrant apparatus and maintenance being notified?

A
  • Accident where significant damage or personal injury has occurred
  • Accident is serious in nature and has resulted in a critical injury or mechanical fault suspected
  • When department vehicle has been disabled on a roadway or private property
  • When it is not possible switch over to a spare vehicle
  • Refueling, service or mechanical verification of an apparatus is required at a long incident
  • a major systems failure of a BFES facility
72
Q

Who is required to contact the Division Chief of A&M and what is the procedure?

A

• The DC in consultation with the PC
• Departmental cell phone
 detailed voice mail
 callback number
• If call has not been received in a reason amount of time contact department pager
• If no response after a reasonable amount of time contact Deputy Chief of Staff

73
Q

What is the DC’s responsibility under policy procedure 10–2 use a nonemergency staff vehicles?

A
  • Approval must be done through the DC after hours

* DC is responsible for ensuring the vehicle is returned to station in time for commencement of the next working shift

74
Q

According the Policy 10-4 what law allows for the appointment of Chief fire officials?

A

• Ontario Fire Code

assistant to the Fire Marshall

75
Q

What is the definition of a Chief Fire Official according to policy 10-4?

A

• The assistant to the Fire Marshal who is the municipal Fire Chief or member of the fire department appointed by the municipal Fire Chief

76
Q

According a policy 12-1 contingency overtime procedure who shall be notified when Telestaff cannot be accessed to generate the overtime opportunity list?

A
  • The DC shall notify the Platoon Chief

* PC shall contact the City IT to department to determine if the problem can be solved

77
Q

According a policy 12-01 contingency overtime procedure, If the situation with Telestaff cannot be resolved how do we call in overtime if required?

A

• Use the appropriate contingency overtime list available in the PC’s Office

78
Q

How often is the contingency overtime list generated?

A

• It’s updated semi annually by the Telestaff system administrators

79
Q

What is the procedure when using the contingency list to call back for overtime?

A 
Document all calls identifying 
o	accepted 
o	rejected 
o	a message left 
o	no answer
80
Q

According to policy 13-1 parental leave day trades what are the rules?

A
  • A maximum of 5 days
  • It must occur immediately at the end or before the leave
  • The request must be in writing 30 days before beginning the leave
  • Booking sick requires a MAF with in 7 days
  • Bereavement and WSIB be you will not be required to work the missed the trade
81
Q

What are the rules for failing to report for a day trade?

A

• Same as a shift change

82
Q

According to policy 14-1 cellular telephone use when are department issued phones allowed to be used for something other than department business?

A
  • When a personal emergency exists
  • Work beyond the normal shift - the family needs notification
  • Citizens involved in an accident
  • Return calls from unidentified pages
83
Q

What are the rules for personal cell phones under policy 14-1?

A

• Personal phones must be set to silent or vibrate or they are prohibited
• Usage shall not interfere with the duties
• Shall not be used
o Responding to, operating at, or returning from incidents
o During drills, training or meetings
o on inspection, in parade, civic events
o Or as directed by the officer

84
Q

A Captain calls the DC’s Office and says one of the firefighters phones were damaged at a fire call what do you tell them?

A

• According to policy 14-1 the department will not reimburse an employee for damage to or destruction of a personal cell phone.

85
Q

According of policy 14-01 what things shall not be done with a department issued Cell Phone?
 

A
  • Use a cell phone to bypass official means of communication
  • operate department vehicle while using a cell phone unless it’s in the hands free mode
  • Text, messaging, emailing or otherwise handling a cell phone while operating a vehicle is strictly prohibited
  • Be discreet in the use of the cell phone
  • prohibited from contacting the family of a firefighter killer injured in a line of duty by any means to inform them This is meant for a face to face notification
86
Q

According to governing policies and guidelines policy 1.01 What are the types of issues which may require policies or guidelines to be developed are generally those that deal with:

A
  • Fair and equitable treatment of employees
  • Health and safety employees
  • equity and services provided to public and employees
  • Safeguarding corporate assets and finances
  • Adherence to established standards and laws
87
Q

Who approves department policies and who approves SOGs?

A
  • Policies are approved by the Fire Chief

* SOG’s are approved by the Deputy Chief and PC 

88
Q

According to Policies & Procedures 10-05, Use of 115 Orenda road for training, who must be notified (and how) ?

A
  • The Div Chief and the Assist Div Chief of training

* Notified by email before any training is conducted

89
Q

According to Policies & Procedures 10-05, Use of 115 Orenda road for training, what information shall be included in the email advising the use of the Training grounds to the Div Chief and Assistant Chief of training

A
  • Who will be conducting the training
  • The nature of the training
  • The date of the training
  • The approximate time of the training
90
Q

According to Policies & Procedures 10-05, Use of 115 Orenda road for training, who must supervise the training?

A

• a training officer
or
• on-shift instructor

91
Q

According to Policies & Procedures 10-06, return to regular fire fighting duties, a Firefighter or Captain will need to be tested if they have been away from regular duties for this long

A

• 6 months or more

92
Q

According to Policies & Procedures 10-06, return to regular fire fighting duties, if a firefighter or captain has been away for more that 6 months they will be retested in these 8 things

A 
•	AED protocols. 
•	EMR protocols. 
•	PPE including SCBA daily inspections. 
•	Use of PPE including SCBA
•	Search and rescue restricted visibility. 
•	Raising an extension ground ladder to a 3rd storey window. 
Fire Fighter only: 
•	Operation of a fire pump. 
•	Driving fire apparatus.
93
Q

What is the purpose of the accident review committee?

•

A

To determine if the accident was non-preventable or preventable.
o If it was preventable the Chief will decide on discipline
 Training
 Testing
 Revising procedures
 Possible suspension

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