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PMP > PMP - Udemy > Flashcards

PMP - Udemy Flashcards

1
Q

Enterprise Environmental Factors (EEF) & Organizational Process Assets (OPA)

A

Influence the project management approach

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2
Q

Enterprise Environmental Factors (EEF)

A

Originate from outside the project and often outside the enterprise
Internal - Created how you behave
Outside - Osha / Law / Contract

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3
Q

Organizational Process Assets (OPA)

A

Created for projects and by experience
Processes, Policies, and Procedures; Organizational Knowledge Repositories

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4
Q

Organizational Systems

A

Play a significant role in the life cycle of the project
Governance Framework
Management Elements
Organizational Structures
Hierarchy

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5
Q

Role of Project Manager

A

1- Lead the Team to achieve objectives
2- Balance the competing objectives
3- Communicate with Stakeholders
4- Contribute to business value

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6
Q

Project Integration Management

A

1- Develop Project Charter (1st)
2- Develop Project Management Plan
3- Direct and manage Project Work
4- Manage Project Knowledge
5- Monitor and Control Project Work
6- Perform Integrated Change Control
7- Close Project or Phase (Last)

49 Processes

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7
Q

Project Scope Management

A

6 Processes

1- Plan Scope Management
2- Collect Requirements
3- Define the Scope
4- Create a Work Breakdown Structure
5- Validate the Scope
6- Control Scope

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8
Q

Project Schedule Management

A

1- Plan Schedule Management
2- Define Activities
3- Sequence Activities
4- Estimate activity durations
5- Develop a Schedule
6- Control Schedule

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9
Q

Project Cost Management

A

(Chapter 7th)
Plan Cost Management
Estimate Costs
Determine Budget
Control Costs

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10
Q

Quality in Project Management

A

Plan Quality Management
Manage Quality
Control Quality

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11
Q

Project Resources Management

A

Plan resource Management
Estimate activity resources
Acquire Resources
Develop Team
Manage Team
Control Resources

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12
Q

Project Communications Management

A

Plan, Manage Monitor

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13
Q

Project Risk Management

A

Plan Risk Management
Identify Risks
Perform Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk Responses
Implement Risk Responses
Monitor Risks

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14
Q

Project Procurement Management

A

Plan Procurement Management
Conduct Procurements
Control Procurements

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15
Q

Project Stakeholder Management

A

Identify Stakeholders
Plan Stakeholder Engagement
Manage Stakeholder Engagement
Monitor Stakeholder Engagement

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16
Q

Business Value Creation

A

Tangible: Monetary assets; Stockholder equity; Fixtures and Tools; Market Share
Intangible: Goodwill and Reputation; Brand Recognition; Public Benefit; Trademarks; Strategic Alignment

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17
Q

Why are Projects Created

A

1- Regulatory, Legal, or Social Requirements
2- Stakeholder Request
3- Technological Advances
4- Create, improve, or fix products, processes, or services

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18
Q

What is Project Management

A

Application of knowledge, skills, tools and techniques to meet the project requirements

49 PM Processes

5 Process Groups
- Initiating
- Planning
- Executing
- Monitoring and Controlling
- Closing

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19
Q

Project Management Life Cycle

A

IPECC
Initiation
Planning
Execution
Controlling
Closing

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20
Q

types of PMO

A

Supportive
Controlling
Directive

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21
Q

Supportive PMO

A

The consultative role, templates, training

22
Q

Controlling PMO

A

compliance through a framework, specific forms, templates, governance

23
Q

Directive PMO

A

directly manages the project as the PMO owns and controls the project life cycle

24
Q

Organizational Structure Types

A

Organic Or Simple
Functional (Centralized)
Multidivisional
Weak Matrix
Balanced Matrix
Strong Matrix
Project-Oriented (Composite, Hybrid)
Virtual
Hybrid
PMO Structure

25
Q

Organic Or SImple

A

Workgroups within the organization are flexible
People work alongside one another regardless of their roles in the organization
The project Manager May have little to no authority over the project resources
resources Dedicated to the project are low
Resources dedicated to the project are low
Owner of the organization will be the individual in charge of the budget
Unlikely that the therell be any administrative staff to help the project manager

26
Q

Functional Organization

A

Sometimes called centralized organizations
Clear division of business units
Project Manager in a functional Organization
little authority and little e autonomy
report to a functional manager
Project Coordinators or Team Leaders
Part-Time Role
Little or no administrative Staff
Functional Manager Manages the Project Budget

27
Q

Multi Divisional Structure

A

Replication of Functions for each division
Similar to the Functional Organization
Project Manager will have little authority
Project Coordinator
Resources for the project will be Part Time
Could a Part-Time Administrative Staff
Functional Manager Manages Project Budget

28
Q

Weak Matrix

A

The team has a blend of departmental and project duties
Project Manager:
- limited authority
- Mgt of a part-time project team
- part-time
- Project coordinator or team leader
- Part-Time Administrative Staff
Functional Manager Manages the Project Budget

29
Q

Balanced Matrix

A

Project Manager
- Low to moderate amount of authority
- management of a part-time project team
- Part-time role as a project manager
- May have part-time administrative staff to help expedite the project
Project Manager and Functional Manager Share Management of the Project Budget

30
Q

Strong Matrix

A

Project Manager:
- Moderate to the high level of power
- management of a part-time to the nearly full-time project team
- Full-time role as a Project Manager
- Full-time administrative staff to help expedite the project
Project Manager Manages the project budget

31
Q

Project-Oriented

A

Groups employees, collocated or not by activities on a Project
Project Manager
- Complete, or close to complete, power
- High level of autonomy over projects
- Work full-time on the project with their team
- A full-time administrative staff
- Manages the budget

32
Q

Virtual Organization

A

Utilizes a network structure within the organization
Points of contact represent the different departments
communication can be a challenge
project Manager has low authority over the project team
Shares authority over the project budget with the functional manager
Project Manager could be full time or part time
project team members are likely to be part time
administrative staff for the project could be part-time or full-time.

33
Q

Hybrid

A

Composite structure
A blend of other organization types
Special Projects
Project Manager Power Unique to the Structure

34
Q

PMO Structure

A

Pmo organizes and managers control over all projects
- Program Management Office
- Project Office or Program Office
- Uniform Approach
Share Resources
Offer Coaching and communication
Change Control and stakeholder management
Help resolve issues

35
Q

Transactional Leader

A

Management by Exception
Reward and Punishments

36
Q

Servant Leader

A

Focuses on Needs of the team and people served
Putting others first
Opportunity for growth
Education Autonomy

37
Q

Laissez-Faire

A

Hands Off Project
Tam makes Decisions

38
Q

Transformational Leadership

A

Motivational
Empower
Inspiring

39
Q

Charismatic leadership

A

Do as I do Now,
Motivating
Helps achieve the project Goals.

40
Q

Interactional Leadership

A

Fantastic Hybrid
Transactional, Transformational CHarismatic

41
Q

Positional Power

A

Formal, authoritative and legitimate power

42
Q

Informational Power

A

Control Data / Information

43
Q

Referent Power

A

Respected or admired because of past experiences

44
Q

Situational Power

A

Change in leadership or change in the project team.

45
Q

Personal Or Charismatic

A

Warm Personality
Friendly

46
Q

Reward Power

A

Rewards the project team

47
Q

Ingratiating Power

A

Gainfs favor through flattery false power

48
Q

Pressure-Based Power

A

Restrict choices to get the team project to perform

49
Q

Guilt Base Power

A

Feel Guilty in order to gain compliance

50
Q

Persuasive Power

A

Persuade to specific outcome or decision

51
Q

Avoiding power

A

refuses to act or to make involved

PMP (4 decks)

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