PMP Process Group Definitions

Question 1

4.1 Develop Project Charter

Answer 1

Integration - Initiating - Process of developing a document that formally authorizes the existence of a project and provides the PM with the authority to apply organizational resources to project activities

Question 2

4.2 Develop PMP

Answer 2

Integration - Planning - Defining, preparing and coordinating all plan components and consolidating them into an integrated PMP. Production of a comprehensive doc that defines the basis of all project work and how work will be performed

Question 3

4.3 Direct and Manage Project Work

Answer 3

Integration - Executing - Leading and performing the work defined in the PMP and implementing approved changes to achieve the project’s objectives. Provides overall management of the project work and deliverables

Question 4

4.4 Manage - Project Knowledge

Answer 4

Integration - Executing - process of using existing knowledge and creating new knowledge to achieve the projects objectives and contribute to organizational learning. Prior organizational knowledge is leveraged to produce or improve outcomes and new knowledge is created

Question 5

4.5 Monitor & Control Project Work

Answer 5

Integration - M&C - tracking, reviewing and reporting the overall process to meet the performance objectives defined in the PMP. Allows stakeholders to understand the current state of the project, recognize the actions taken to address any performance issues and have visibility into future project status with cost and schedule forecasts

Question 6

4.6 Perform Integrated Change Control

Answer 6

Integration - M&C - reviewing all change requests, approving changes and managing changes to deliverables, project docs and the PMP, and communicating decisions. Allows for documented changes within the project to be considered in an integrated manner while addressing overall project risk

Question 7

4.7 Close Project Or Phase

Answer 7

Integration - Closing - finalizing all activities for the project, phase or contract. Information is archived and planned work is completed, and the organizational resources are released to pursue new endeavors

Question 8

5.1 Plan Scope Management

Answer 8

Planning - documents how the project and product scope will be defined, validated and controlled. Provides guidance and direction on how scope will be managed throughout the project

Question 9

5.2 Collect Requirements

Answer 9

Scope - Planning - process of determining, documenting and managing stakeholder needs and requirements to meet objectives. Provides the basis for defining the product/project scope.

Question 10

5.3 Define Scope

Answer 10

Scope - Planning - developing a detailed description of the project and product. Describes the product, service or result boundaries and acceptance criteria

Question 11

5.4 Create WBS

Answer 11

Scope - Planning - subdividing project deliverables and project work into smaller, more manageable components. Provides a framework of what has to be delivered.

Question 12

5.5 Validate Scope

Answer 12

M&C - formalizing acceptance of the completed project deliverables. Brings objectivity to the acceptance process and increases the probability of final project, service of result acceptance by validating each deliverable.

Question 13

5.6 Control Scope

Answer 13

M&C - process of monitoring the status of the project/product scope and managing changes to the scope baseline. Scope baseline is maintained throughout the project.

Question 14

6.1 Plan Schedule Management

Answer 14

Planning - Establishing the policies, procedures and documentation for planning, developing, managing, executing and controlling the project schedule. Provides guidance and direction on how the project schedule will be managed throughout the project

Question 15

6.2 Define Activities

Answer 15

Schedule - Planning - process of identifying and documenting the specific actions to be performed to provide project deliverables. Decomposes work packages into schedule activities

Question 16

6.3 Sequence Activities

Answer 16

Schedule - Planning - process of identifying and documenting relationships among the project activities. Defines the logical sequence of work to obtain the greatest efficiency given all project constraints

Question 17

6.4 Estimate Activity Durations

Answer 17

Schedule - Planning - process of estimating the number of work periods needed to complete individual activities with estimated resources. Provides the amount of time each activity will take to complete.

Question 18

6.5 Develop Schedule

Answer 18

Schedule - Planning - Analyzing activity sequences, durations, resource requirements and schedule constraints to create a schedule model for project execution/M&C. Generates a schedule model with planned dates for completing project activities

Question 19

6.6 Control Schedule

Answer 19

Schedule - M&C - monitoring the status fo the project to update the project schedule and managing changes to the schedule baseline. Schedule baseline is maintained throughout the project

Question 20

7.1 Plan Cost Management

Answer 20

Planning - process of defining how the project costs will be estimated, budgeted, managed, monitored and controlled. Provides guidance and direction on how the project costs will be managed throughout the project.

Question 21

7.2 Estimate Costs

Answer 21

Planning - process fo developing an approximating of the cost of resources needed to complete project work. Determines the monetary resources required for the project

Question 22

7.3 Determine Budget

Answer 22

Planning - Aggregating the estimated costs of individual activities or work packages to establish and authorized cost baseline. Determines cost baseline against which project performance can be controlled and monitored

Question 23

7.4 Control Costs

Answer 23

M&C - monitoring the status of the project to update the project costs and managing changes to the cost baseline. Cost baseline is maintained throughout the project.

Question 24

8.1 Plan Quality Management

Answer 24

Planning - Identifying quality requirements and/or standards for the project and it’s deliverables, and documenting how the project will demonstrate compliance with quality requirements. Provides guidance and direction on how quality will be managed and verified throughout the project

Question 25

8.2 Manage Quality

Answer 25

Executing - Process of translating the quality management plan into executable quality activities that incorporate the organization’s quality policies into the project. Increases the probability of meeting the quality objectives and identifying ineffective processes and causes of poor quality

Question 26

8.3 Control Quality

Answer 26

M&C - process of monitoring and recording results of executing the quality management activities in order to assess performance and ensure the project outputs are complete, correct and meet customer expectations. Verifies that project deliverables and work meet requirements specified by key stakeholders for final acceptance

Question 27

9.1 Plan Resource Management

Answer 27

Planning - how to estimate, acquire, manage and use team and physical resources. Process establishes the approach and level of management effort needed for managing project resources

Question 28

9.2 Estimate Activity Resources

Answer 28

Planning - Estimate Activity Resources is the process of estimating team resources and the type of quantities or materials, equipment and supplies necessary to perform project work. Identifies the type, quantity, and characteristics of resources required to complete the project.

Question 29

9.3 Acquire Resources

Answer 29

Executing - process of obtaining team members, facilities, equipment, materials, support and other resource for the project. Outlines and guides the selection of resources and assigns them to their respective activities.

Question 30

9.4 Develop Team

Answer 30

Executing - process of improving competencies, team member interaction and the overall team environment to enhance project performance. Results in improved teamwork, enhanced interpersonal skills and competencies, motivated employees, reduced attrition and improved project performance

Question 31

9.5 Manage Team

Answer 31

Executing - process of tracking team member performance, providing feedback, resolving issues and managing team changes to optimize project performance. Influences team behavior, manages conflict and resolves issues

Question 32

9.6 Control Resources

Answer 32

M&C - process of ensuring that the physical resources assigned and allocated to the project are available as planned, monitoring the planned vs. actual utilization of resources and taking corrective action. Ensuring that the assigned resources are available to the project at the right time.

Question 33

10.1 Plan Communications Management

Answer 33

Planning - developing an appropriate approach and plan for project communication activities based on the information needs of each stakeholder or group, available organizational assets and needs of the project. A documented approach to effectively and efficiently engage stakeholders by presenting relevant info in a timely manner

Question 34

10.2 Manage Communications

Answer 34

Executing - Process of ensuring timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring and disposition of project info. Enables an efficient and effective information flow between the project team and the stakeholders.

Question 35

10.3 Monitor Communications

Answer 35

M&C - process of ensuring the information needs of the project & the stakeholders are met. Optimal information flow as defined communication management plan and stakeholder engagement plan

Question 36

11.1 Plan Risk Management

Answer 36

Planning - process of defining how to conduct risk management activities for a project. Ensures the degree, type and visibility of risk management are proportionate to both risks and the importance of the project to the organization/stakeholders

Question 37

11.2 Identify Risks

Answer 37

Planning - process of identifying individual project risks as well as sources of overall project risk and documenting their characteristics. The documentation of existing individual project risks and the sources of overall project risks.

Question 38

11.3 Perform Qualitative Risk Analysis

Answer 38

Planning - process of prioritizing individual project risks for further analysis or action by assessing their probability of occurrence and impact. Focuses efforts on high-priority risks

Question 39

11.4 Perform Quantitative Risk Analysis

Answer 39

Planning - process of numerically analyzing the combined effect of identified individual project risks and over sources of uncertainty. Quantifies overall project risk exposure and can provide additional info to support risk response planning

Question 40

11.5 Plan Risk Responses

Answer 40

Planning - process of developing options, selecting strategies and agreeing on actions to address overall project risk exposure and to treat individual project risks. It identifies appropriate ways to address overall project risk and individual project risks.

Question 41

11.6 Implement Risk Response

Answer 41

Executing - process of implementing agreed-upon risk response plans. Ensures that agreed-upon risk responses are executed and planned in order to address overall project risk exposure, minimize threats and maximize opportunities

Question 42

11.7 Monitor Risks

Answer 42

M&C - process of monitoring the implementation of agreed-upon risk response plans, tracking identified risk, identifying and analyzing new risks and evaluating risk process effectiveness throughout the project. Enables project decisions to be based on current info about overall project risk exposure and individual risks

Question 43

12.1 Plan Procurement Management

Answer 43

Planning - process of documenting project procurement decisions, specifying the approach and identifying potential sellers. Determines whether to acquire goods and services from outside the project.

Question 44

12.2 Conduct Procurements

Answer 44

Executing - process of obtaining seller responses, selecting a seller, and awarding a contract. Selects a qualified seller and implements the legal agreement for delivery.

Question 45

12.3 Control Procurements

Answer 45

M&C - process of managing procurement relationships, monitoring contract performance and making changed and corrections as appropriate and closing out contracts. Ensures both sellers and buyers performance meet the project requirements according to the terms of the legal agreement

Question 46

13.1 Identify Stakeholders

Answer 46

Initiating - process of identifying project stakeholders regularly and analyzing and documenting relevant information regarding their interests, involvement, interdependencies, influence and potential impact on project success. Enables the project team to identify the appropriate focus for engagement of each stakeholder

Question 47

13.2 Plan Stakeholder Engagement

Answer 47

Planning - process of developing approaches to involve project stakeholders based on their needs, expectations, interests and potential impact on the project. Provides an actionable plan to interact effectively with stakeholders

Question 48

13.3 Manage Stakeholder Engagement

Answer 48

Executing - process of communicating and working with stakeholders to meet their needs, expectations, address issues and foster appropriate stakeholder involvement. Allows the PM to increase support and minimize resistance from stakeholders

Question 49

13.4 Monitor Stakeholder Engagement

Answer 49

Monitoring & Controlling - process of monitoring project stakeholder relationships and tailoring strategies for engaging stakeholders through modification of engagements strategies and plans. Maintains or increases the efficiency and effectiveness of stakeholder engagement activities as the project evolves