PMP Process Group Definitions Flashcards
4.1 Develop Project Charter
Integration - Initiating - Process of developing a document that formally authorizes the existence of a project and provides the PM with the authority to apply organizational resources to project activities
4.2 Develop PMP
Integration - Planning - Defining, preparing and coordinating all plan components and consolidating them into an integrated PMP. Production of a comprehensive doc that defines the basis of all project work and how work will be performed
4.3 Direct and Manage Project Work
Integration - Executing - Leading and performing the work defined in the PMP and implementing approved changes to achieve the project’s objectives. Provides overall management of the project work and deliverables
4.4 Manage - Project Knowledge
Integration - Executing - process of using existing knowledge and creating new knowledge to achieve the projects objectives and contribute to organizational learning. Prior organizational knowledge is leveraged to produce or improve outcomes and new knowledge is created
4.5 Monitor & Control Project Work
Integration - M&C - tracking, reviewing and reporting the overall process to meet the performance objectives defined in the PMP. Allows stakeholders to understand the current state of the project, recognize the actions taken to address any performance issues and have visibility into future project status with cost and schedule forecasts
4.6 Perform Integrated Change Control
Integration - M&C - reviewing all change requests, approving changes and managing changes to deliverables, project docs and the PMP, and communicating decisions. Allows for documented changes within the project to be considered in an integrated manner while addressing overall project risk
4.7 Close Project Or Phase
Integration - Closing - finalizing all activities for the project, phase or contract. Information is archived and planned work is completed, and the organizational resources are released to pursue new endeavors
5.1 Plan Scope Management
Planning - documents how the project and product scope will be defined, validated and controlled. Provides guidance and direction on how scope will be managed throughout the project
5.2 Collect Requirements
Scope - Planning - process of determining, documenting and managing stakeholder needs and requirements to meet objectives. Provides the basis for defining the product/project scope.
5.3 Define Scope
Scope - Planning - developing a detailed description of the project and product. Describes the product, service or result boundaries and acceptance criteria
5.4 Create WBS
Scope - Planning - subdividing project deliverables and project work into smaller, more manageable components. Provides a framework of what has to be delivered.
5.5 Validate Scope
M&C - formalizing acceptance of the completed project deliverables. Brings objectivity to the acceptance process and increases the probability of final project, service of result acceptance by validating each deliverable.
5.6 Control Scope
M&C - process of monitoring the status of the project/product scope and managing changes to the scope baseline. Scope baseline is maintained throughout the project.
6.1 Plan Schedule Management
Planning - Establishing the policies, procedures and documentation for planning, developing, managing, executing and controlling the project schedule. Provides guidance and direction on how the project schedule will be managed throughout the project
6.2 Define Activities
Schedule - Planning - process of identifying and documenting the specific actions to be performed to provide project deliverables. Decomposes work packages into schedule activities
6.3 Sequence Activities
Schedule - Planning - process of identifying and documenting relationships among the project activities. Defines the logical sequence of work to obtain the greatest efficiency given all project constraints
6.4 Estimate Activity Durations
Schedule - Planning - process of estimating the number of work periods needed to complete individual activities with estimated resources. Provides the amount of time each activity will take to complete.
6.5 Develop Schedule
Schedule - Planning - Analyzing activity sequences, durations, resource requirements and schedule constraints to create a schedule model for project execution/M&C. Generates a schedule model with planned dates for completing project activities
6.6 Control Schedule
Schedule - M&C - monitoring the status fo the project to update the project schedule and managing changes to the schedule baseline. Schedule baseline is maintained throughout the project
7.1 Plan Cost Management
Planning - process of defining how the project costs will be estimated, budgeted, managed, monitored and controlled. Provides guidance and direction on how the project costs will be managed throughout the project.
7.2 Estimate Costs
Planning - process fo developing an approximating of the cost of resources needed to complete project work. Determines the monetary resources required for the project
7.3 Determine Budget
Planning - Aggregating the estimated costs of individual activities or work packages to establish and authorized cost baseline. Determines cost baseline against which project performance can be controlled and monitored
7.4 Control Costs
M&C - monitoring the status of the project to update the project costs and managing changes to the cost baseline. Cost baseline is maintained throughout the project.
8.1 Plan Quality Management
Planning - Identifying quality requirements and/or standards for the project and it’s deliverables, and documenting how the project will demonstrate compliance with quality requirements. Provides guidance and direction on how quality will be managed and verified throughout the project
8.2 Manage Quality
Executing - Process of translating the quality management plan into executable quality activities that incorporate the organization’s quality policies into the project. Increases the probability of meeting the quality objectives and identifying ineffective processes and causes of poor quality
8.3 Control Quality
M&C - process of monitoring and recording results of executing the quality management activities in order to assess performance and ensure the project outputs are complete, correct and meet customer expectations. Verifies that project deliverables and work meet requirements specified by key stakeholders for final acceptance
9.1 Plan Resource Management
Planning - how to estimate, acquire, manage and use team and physical resources. Process establishes the approach and level of management effort needed for managing project resources
9.2 Estimate Activity Resources
Planning - Estimate Activity Resources is the process of estimating team resources and the type of quantities or materials, equipment and supplies necessary to perform project work. Identifies the type, quantity, and characteristics of resources required to complete the project.
9.3 Acquire Resources
Executing - process of obtaining team members, facilities, equipment, materials, support and other resource for the project. Outlines and guides the selection of resources and assigns them to their respective activities.
9.4 Develop Team
Executing - process of improving competencies, team member interaction and the overall team environment to enhance project performance. Results in improved teamwork, enhanced interpersonal skills and competencies, motivated employees, reduced attrition and improved project performance
9.5 Manage Team
Executing - process of tracking team member performance, providing feedback, resolving issues and managing team changes to optimize project performance. Influences team behavior, manages conflict and resolves issues
9.6 Control Resources
M&C - process of ensuring that the physical resources assigned and allocated to the project are available as planned, monitoring the planned vs. actual utilization of resources and taking corrective action. Ensuring that the assigned resources are available to the project at the right time.
10.1 Plan Communications Management
Planning - developing an appropriate approach and plan for project communication activities based on the information needs of each stakeholder or group, available organizational assets and needs of the project. A documented approach to effectively and efficiently engage stakeholders by presenting relevant info in a timely manner
10.2 Manage Communications
Executing - Process of ensuring timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring and disposition of project info. Enables an efficient and effective information flow between the project team and the stakeholders.
10.3 Monitor Communications
M&C - process of ensuring the information needs of the project & the stakeholders are met. Optimal information flow as defined communication management plan and stakeholder engagement plan
11.1 Plan Risk Management
Planning - process of defining how to conduct risk management activities for a project. Ensures the degree, type and visibility of risk management are proportionate to both risks and the importance of the project to the organization/stakeholders
11.2 Identify Risks
Planning - process of identifying individual project risks as well as sources of overall project risk and documenting their characteristics. The documentation of existing individual project risks and the sources of overall project risks.
11.3 Perform Qualitative Risk Analysis
Planning - process of prioritizing individual project risks for further analysis or action by assessing their probability of occurrence and impact. Focuses efforts on high-priority risks
11.4 Perform Quantitative Risk Analysis
Planning - process of numerically analyzing the combined effect of identified individual project risks and over sources of uncertainty. Quantifies overall project risk exposure and can provide additional info to support risk response planning
11.5 Plan Risk Responses
Planning - process of developing options, selecting strategies and agreeing on actions to address overall project risk exposure and to treat individual project risks. It identifies appropriate ways to address overall project risk and individual project risks.
11.6 Implement Risk Response
Executing - process of implementing agreed-upon risk response plans. Ensures that agreed-upon risk responses are executed and planned in order to address overall project risk exposure, minimize threats and maximize opportunities
11.7 Monitor Risks
M&C - process of monitoring the implementation of agreed-upon risk response plans, tracking identified risk, identifying and analyzing new risks and evaluating risk process effectiveness throughout the project. Enables project decisions to be based on current info about overall project risk exposure and individual risks
12.1 Plan Procurement Management
Planning - process of documenting project procurement decisions, specifying the approach and identifying potential sellers. Determines whether to acquire goods and services from outside the project.
12.2 Conduct Procurements
Executing - process of obtaining seller responses, selecting a seller, and awarding a contract. Selects a qualified seller and implements the legal agreement for delivery.
12.3 Control Procurements
M&C - process of managing procurement relationships, monitoring contract performance and making changed and corrections as appropriate and closing out contracts. Ensures both sellers and buyers performance meet the project requirements according to the terms of the legal agreement
13.1 Identify Stakeholders
Initiating - process of identifying project stakeholders regularly and analyzing and documenting relevant information regarding their interests, involvement, interdependencies, influence and potential impact on project success. Enables the project team to identify the appropriate focus for engagement of each stakeholder
13.2 Plan Stakeholder Engagement
Planning - process of developing approaches to involve project stakeholders based on their needs, expectations, interests and potential impact on the project. Provides an actionable plan to interact effectively with stakeholders
13.3 Manage Stakeholder Engagement
Executing - process of communicating and working with stakeholders to meet their needs, expectations, address issues and foster appropriate stakeholder involvement. Allows the PM to increase support and minimize resistance from stakeholders
13.4 Monitor Stakeholder Engagement
Monitoring & Controlling - process of monitoring project stakeholder relationships and tailoring strategies for engaging stakeholders through modification of engagements strategies and plans. Maintains or increases the efficiency and effectiveness of stakeholder engagement activities as the project evolves
