PMBOK Gaps and Needs Flashcards
define/describe a project predictive life cycle
in a _____life cycle, the project scope, time, and cost are determined in the early phases of the life cycle. Any changes to the scope are carefully managed. (AKA- waterfall life cycles)
define/describe a project iterative life cycle
in an _____life cycle, the project scope is determined early in the project life cycle, but time and cost estimates are routinely modified as the project team’s understanding of the product increases. Iterations develop the product through a series of repeated cycles, while increments successively add to the functionality of the product.
define/describe an incremental life cycle
in an _____life cycle, the deliverable is produced through a series of iterations that successively add functionality within a predetermined time frame. The deliverable contains the necessary and sufficient capability to be considered complete only after the final iteration.
define/describe adaptive life cycles
_____life cycles are agile, iterative, or incremental. The detailed scope is defined and approved before the start of an iteration. Adaptive life cycles are also referred to as agile or change-driven life cycles
define/describe hybrid life cycles
____ life cycle is a combination of a predictive and an adaptive life cycle. Those elements of the project that are well known or have fixed requirements follow a predictive development life cycle, and those elements that are still evolving follow an adaptive development life cycle
define project phase
_____ is a collection of logically related project activities that culminates in the completion of one or more deliverables.
What are possible attributes of a project phase and what are some examples
ATTRIBUTES - name, number, duration, resource requirements, entrance criteria for a project to move into that phase, exit criteria for a project to complete a phase
EXAMPLES- concept development, feasibility study, customer requirements, solution development, design, prototype, build, test, transition, commissioning, milestone review, lessons learned
define a phase gate
_____ is held at the end of a phase. The project’s performance and progress are compared to project and business documents (Charter, business case, project plan, etc.). A decision (go/no-go) is made as a result of this comparison to either continue or not continue (with out without modification) to the next phase or end the project.
The output of one process generally results in either:
_______ results in either an input to another process or a deliverable of the project or project phase
define/describe project management process group
______ is a logical grouping of project management processes to achieve a specific project objective. _____ are independent of project phases.
What are the five project management process groups
(1) initiating (2) planning (3) executing (4) monitoring and controlling (5) closing are the 5 ___________
define/describe knowledge areas
_______ is an identified area of project management defined by its knowledge requirements and described in terms of its component processes, practices, inputs, outputs, tools, and techniques.
What the 10 knowledge areas
(1) Integration management
(2) scope management
(3) schedule management
(4) cost management
(5) quality management
(6) resource management
(7) communications management
(8) risk management
(9) procurement management
(10) stakeholder management
define/describe work performance data
_____ are the raw observations and measurements identified during activities performed to carry out the project work
EXAMPLES: percent of work physically completed, quality and technical performance measures, start and finish dates of scheduled activities, etc.
define/describe work performance information
______ is the performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas
EXAMPLES: status of deliverables, implementation status for change requests, forecast estimates to complete
define/describe work performance reports
________ is the physical or electronic representation of work performance information compiled in project documents, which is intended to generate decisions or raise issues, actions, or awareness
EXAMPLES: status reports, memos, justifications, information notes, electronic dashboards, recommendations, and updates
what are the two project business documents?
the 2 _________ are the project business case and the project benefits management plan
define/describe project business case
_______ is a documented economic feasibility study used to establish the validity of the benefits of a selected component lacking sufficient definition and that is used as a bases for the authorization of further project management activities
define/describe project benefits management plan
____ is the documented explanation defining the process for creating, maximizing, and sustaining the benefits provided by a project
the benefits management plan describes key elements of the benefits and may include the following:
________ may include the following:
- Target benefits
- strategic alignment
- timeframe for realizing benefits
- benefit owner
- metrics
- assumptions
- risks
define/describe the project charter
the _______ is defined as a document issued by the project sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
define/describe enterprise environmental factors (EEFs)
______ is a category of influence that originates from the environment outside of the project and often outside of the enterprise. EEFs may have an impact at the organizational, portfolio, program, or project level
They are not under the control of the project team
define/describe organizational process assets (OPAs)
_____ are the plans, processes, policies, procedures, and knowledge bases specific to and used by the performing organization. These assets influence the management of the project.
_______ is a category of influence that is internal to the organization. These may arise from the organization itself, a portfolio, a program, another project, or a combination.
What are the two categories of EEFs?
- internal to the organization (infrastructure, culture, geographic distribution, resource availability, etc.)
- external to the organization (marketplace conditions, social and cultural influences and issues, legal restrictions, commercial databases, academic research, etc.)
What are 6 examples of organizational knowledge repositories?
here are the 6 examples of __________:
- configuration management knowledge repositories
- financial data repositories
- historical information and lessons learned repositories
- issue and defect management data repository
- data repositories for metrics used to collect and make available measurement data on processes and products
- project files from previous projects.
define/describe a supportive PMO
_________ provides a consultative role to projects by supplying templates, best practices, training, access to information, and lessons learned from other projects. It serves as a project repository. The degree of control provided by it is low.
define/describe a controlling PMO
______ provide support and require compliance through various means. The degree of control provided by it is moderate. Compliance may involve:
- adoption of project management frameworks or methodologies
- use of specific templates, forms, and tools
- conformance to governance frameworks
define/describe directive PMO
_______ take control of the projects by directly managing the project. Project managers are assigned by and report to it. The degree of control provided by it is high.
