(PM) SSE 865 - Auditing

Question 1

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

What are the key elements?

Answer 1

(1.) Organizational description.
(2.) Purpose of the audit.
(3.) Scope of the audit
(4.) Audit implementation
(5.) Frequency of audit
(6.) Audit schedule
(7.) Audit references
(8.) Regulatory safety topics
(9.) Non-regulatory safety topics
(10.) Audit responsibilities
(11.) Audit procedures
(12.) Audit report
(13.) Correcting deficiencies
(14.) Auditor selection
(15.) Audit training plan
(16.) scoring methodology
(17.) Annual program review

Question 2

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 1; organizational description:

Answer 2

(1.) Provide an overview of the organization, including its size, structure, and the nature of its operations across the 20 plants.
(2.) Outline the Safety Department’s role within the organization and its commitment to maintaining a safe and compliant work environment.

Question 3

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 2; purpose of audit:

Answer 3

(1.) Clearly define the objectives of the audit program, such as ensuring compliance with safety regulations, identifying and mitigating hazards, improving safety practices, and fostering a culture of safety.

Question 4

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 3; scope of audit:

Answer 4

(1.) Specify the extent of the audit program, including which facilities are covered (all 20 plants), the frequency of audits, and the specific areas of focus (e.g., documentation, facility conditions, and employee practices).

Question 5

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 4; audit implementation:

Answer 5

(1.) Detail the steps involved in implementing the audit program, from initial planning to execution and follow-up actions.
(2.) Include timelines for each phase of implementation and identify key milestones.

Question 6

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 5; frequency of audit:

Answer 6

(1.) Determine how often audits will be conducted at each plant (e.g., quarterly, biannually).
(2.) Provide justification for the chosen frequency based on regulatory requirements, risk assessments, and industry best practices.

Question 7

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 6; audit schedule:

Answer 7

(1.) Develop a detailed schedule for audits, ensuring that all plants are audited within the specified time frame.
(2.) Include provisions for both announced and unannounced audits to get an accurate assessment of day-to-day operations.

Question 8

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 7; audit references:

Answer 8

(1.) List the regulatory standards and guidelines that the audits will adhere to (e.g., OSHA standards, local state regulations).
(2.) Include any internal safety policies, procedures, and standards that need to be evaluated.
(3.) Incorporate recognized best practices and benchmarks from the industry to ensure comprehensive safety evaluations.

Question 9

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 8/9; regulatory and non-regulatory topics:

Answer 9

(1.) Identify the specific regulatory safety topics that will be evaluated during the audits, such as hazard communication, emergency preparedness, machine guarding, and personal protective equipment (PPE).
(2.) Identify additional safety topics that, while not mandated by regulations, are critical to maintaining a safe work environment. These may include ergonomics, workplace culture, and employee wellness programs.

Question 10

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 10; responsibilities:

Answer 10

(1.) Define the roles and responsibilities of corporate management, plant management, audit team members, and other stakeholders in the audit process.
(2.) Ensure clarity on who is responsible for planning, conducting, and following up on audits.

Question 11

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 11; audit procedures:

Answer 11

(1.) Outline the procedures for conducting audits, including pre-audit preparation, on-site audit activities, and post-audit follow-up.
(2.) Provide checklists and guidelines to ensure consistency in the auditing process.

Question 12

Q1 / SSE 865 (Auditing): You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element 12/13; audit report and correcting deficiencies:

Answer 12

(1.) Describe the format and content of audit reports, including how findings, observations, and recommendations will be documented.
* Ensure that reports are clear, concise, and actionable.
(2.) Outline the process for addressing deficiencies identified during audits, including developing corrective action plans, assigning responsibilities, and setting deadlines.
* Include procedures for tracking and verifying the implementation of corrective actions.

Question 13

Q1 / SSE 865 (Auditing) Part 1: You have been hired into an organization that currently has no Audit Program and you are the Safety Manager responsible for 20 plants across the United States. You have convinced upper management of the need to address this issue. Before moving forward, your supervisor (Vice President of Operations) has asked you to draft a written Audit Program to be reviewed. Describe the key elements that you will include in your written Audit Program. This question refers to your comprehensive written program, not the written audit document. Identify each component and describe it in detail.

Describe audit element; scoring methodology and annual review:

Answer 13

(1.) Develop a scoring system to objectively evaluate audit findings and prioritize issues based on their severity and potential impact on safety.
* Ensure that the scoring methodology is transparent and consistently applied across all audits.
(2.) Establish a process for annually reviewing and updating the audit program to ensure it remains effective and relevant.
* Include provisions for incorporating feedback from audits, addressing new risks, and adapting to changes in regulations and industry standards.

Question 14

Q1 / SSE 865 (Auditing) Part 2: When examining the audit process as a whole, there are three key phases of the process. Describe each phase and what activity you will engage in throughout each phase. Be specific as to what each phase is designed to accomplish and what activities must be conducted to achieve the objectives of that phase.

What are the three phases?

Answer 14

(1.) Pre-audit
(2.) Audit
(3.) Post-audit

Question 15

Q1 / SSE 865 (Auditing) Part 2: When examining the audit process as a whole, there are three key phases of the process. Describe each phase and what activity you will engage in throughout each phase. Be specific as to what each phase is designed to accomplish and what activities must be conducted to achieve the objectives of that phase.

Describe the first phase; pre-audit:

Answer 15

The pre-audit phase is crucial for planning and preparing for a successful audit. It involves detailed planning and execution of tasks to ensure all necessary elements are in place before the audit begins. The main objectives are to set the stage for the audit, establish clear communication channels, and ensure all logistics are arranged.

The pre-audit phase ensures that all logistical and preparatory work is completed to facilitate a smooth audit process

Question 16

Q1 / SSE 865 (Auditing) Part 2: When examining the audit process as a whole, there are three key phases of the process. Describe each phase and what activity you will engage in throughout each phase. Be specific as to what each phase is designed to accomplish and what activities must be conducted to achieve the objectives of that phase.

Describe the key activities for the pre-audit phase:

Answer 16

Key Activities:
(1.) Scheduling the Audit:
o Evaluate when each facility should be audited, avoiding high-activity periods.
o Generate an annual schedule to provide facilities with sufficient notice.
(2.) Ongoing Communications:
o Maintain regular communication with the facility to clarify expectations and prepare them for the audit process.
(3.) Determining Audit Team:
o Decide on the number of auditors required based on the scope and complexity of the facility.
(4.) Regulatory and Policy Review:
o Review applicable regulations and company policies to ensure the audit criteria are up-to-date.
(5.) Travel Arrangements:
o Plan and arrange travel for the audit team to ensure timely arrival and readiness for the audit.

Question 17

Q1 / SSE 865 (Auditing) Part 2: When examining the audit process as a whole, there are three key phases of the process. Describe each phase and what activity you will engage in throughout each phase. Be specific as to what each phase is designed to accomplish and what activities must be conducted to achieve the objectives of that phase.

Describe the second phase; audit:

Answer 17

The audit phase is the most active and intensive part of the process, focusing on on-site evaluation and data collection. The primary goal is to assess the facility’s compliance with safety, fire, and security standards through direct observation and interaction with personnel.

The audit phase is designed to thoroughly assess the facility’s adherence to safety standards and identify areas for improvement

Question 18

Q1 / SSE 865 (Auditing) Part 2: When examining the audit process as a whole, there are three key phases of the process. Describe each phase and what activity you will engage in throughout each phase. Be specific as to what each phase is designed to accomplish and what activities must be conducted to achieve the objectives of that phase.

Describe the key activities for the audit phase:

Answer 18

Key Activities:
(1.) Opening Conference:
o Establish open communication with key stakeholders (facility manager, safety manager, department supervisors, etc.).
o Outline the audit process and clarify roles and expectations.

(2.) Facility Tour:
o Conduct a comprehensive tour of the facility to identify areas of concern and best practices.

(3.) Documentation Review:
o Examine relevant documents, such as safety records, maintenance logs, and compliance reports.

(4.) Facility Inspection:
o Perform a detailed inspection of the facility, focusing on safety, fire, and security aspects.

(5.) Employee Interviews:
o Conduct interviews with employees to gather insights and verify compliance with safety practices.

(6.) Management Updates:
o Provide periodic updates to facility management to keep them informed of findings and progress.

(7.) Data Entry:
o Input data and observations into the audit document to ensure accurate and timely record-keeping.

(8.) Training:
o Utilize the audit process as an opportunity to train facility personnel on best practices and compliance requirements.

(9.) Closing Conference:
o Summarize findings, highlight primary concerns and best practices, and provide an estimated audit score (if applicable).

Question 19

Q1 / SSE 865 (Auditing) Part 2: When examining the audit process as a whole, there are three key phases of the process. Describe each phase and what activity you will engage in throughout each phase. Be specific as to what each phase is designed to accomplish and what activities must be conducted to achieve the objectives of that phase.

Describe the last phase; post-audit:

Answer 19

The post-audit phase focuses on completing and distributing the audit report, as well as following up on corrective actions. The objective is to ensure that identified deficiencies are addressed and that continuous improvement is encouraged.

The post-audit phase ensures that the audit’s findings are properly documented and that the facility takes appropriate steps to address any issues

Question 20

Q1 / SSE 865 (Auditing) Part 2: When examining the audit process as a whole, there are three key phases of the process. Describe each phase and what activity you will engage in throughout each phase. Be specific as to what each phase is designed to accomplish and what activities must be conducted to achieve the objectives of that phase.

Describe the key activities for the post-audit phase:

Answer 20

Key Activities:
(1.) Complete Audit Document:
o Finalize the audit document by adding detailed comments, assessments, and photos taken during the audit.
(2.) Proofread Audit Document:
o Carefully review the document to ensure accuracy and clarity.
(3.) Distribute Audit Report:
o Share the finalized report with facility management and relevant stakeholders.
(4.) Follow-Up on Deficiencies:
o Monitor the facility’s progress in addressing identified deficiencies.
o Provide additional guidance or clarification as needed to ensure corrective actions are effectively implemented.

Question 21

Q2 / SSE 865 (Auditing) Part 2: There are three areas in which you will explore how a facility is performing when conducting an audit. What are those areas?

Answer 21

(1.) Documentation review
(2.) Facility inspection
(3.) Employee interviews

Question 22

Q2 / SSE 865 (Auditing) Part 2: There are three areas in which you will explore how a facility is performing when conducting an audit (Documentation Review, Facility Inspection, and Employee Interviews) Explain in detail the reason why you would explore “document review” and what things must be evaluated to assess performance in this area:

Answer 22

(1.) Reason for Exploration:
 Reviewing documentation is critical as it provides evidence of the facility’s safety practices, compliance with regulations, and the effectiveness of its safety management systems. Documentation review helps to identify whether the necessary policies, procedures, and records are in place and being followed.

(2.) What to Evaluate:
 Safety Policies and Procedures: Ensure they are current, comprehensive, and accessible to all employees.
 Training Records: Verify that all employees have received appropriate training and that records are up-to-date.
 Incident and Accident Reports: Examine these to identify patterns, frequency, and the effectiveness of corrective actions.
 Maintenance Records: Check that all equipment is regularly maintained and inspected.
 Inspection Logs: Review logs to ensure regular inspections are conducted and issues are promptly addressed.
 Compliance Documentation: Verify that the facility is in compliance with relevant local, state, and federal regulations (e.g., OSHA standards).
 Emergency Preparedness Plans: Ensure there are robust plans for emergency situations and that they are regularly updated and practiced.

Question 23

Q2 / SSE 865 (Auditing) Part 2: There are three areas in which you will explore how a facility is performing when conducting an audit (Documentation Review, Facility Inspection, and Employee Interviews) Explain in detail the reason why you would explore “facility inspection” and what things must be evaluated to assess performance in this area:

Answer 23

(1.) Reason for Exploration: A facility inspection provides a hands-on assessment of the physical conditions within the facility. It allows auditors to identify potential hazards, evaluate the effectiveness of safety controls, and observe the real-time implementation of safety practices.

(2.) What to evaluate:
 Work Environment: Assess lighting, ventilation, noise levels, and housekeeping standards.
 Machinery and Equipment: Inspect for proper guarding, maintenance status, and the presence of any safety features.
 Chemical Storage: Check for proper labeling, storage practices, and the availability of Material Safety Data Sheets (MSDS).
 Personal Protective Equipment (PPE): Ensure PPE is available, in good condition, and being used correctly by employees.
 Ergonomics: Evaluate workstations for ergonomic design to prevent strain and injury.
 Emergency Exits and Equipment: Ensure exits are clearly marked, unobstructed, and that fire extinguishers and other emergency equipment are easily accessible and in good working condition.
 Signage: Verify that warning and informational signs are appropriately placed and legible.

Question 24

Q2 / SSE 865 (Auditing) Part 2: There are three areas in which you will explore how a facility is performing when conducting an audit (Documentation Review, Facility Inspection, and Employee Interviews) Explain in detail the reason why you would explore “employee interview” and what things must be evaluated to assess performance in this area:

Answer 24

(1.) Reason for Exploration: Employee interviews provide insights into the safety culture of the facility, the effectiveness of communication, and the real-world application of safety procedures. Employees can provide firsthand accounts of their experiences and perceptions, which are invaluable for a thorough assessment.

(2.) What to Evaluate:
 Safety Awareness: Assess employees’ understanding of safety procedures, emergency protocols, and the importance of safety in their daily tasks.
 Training Effectiveness: Gauge the effectiveness of training programs by asking employees about their training experiences and retention of safety information.
 Safety Culture: Determine the overall safety culture by discussing employees’ perceptions of management’s commitment to safety, their comfort in reporting hazards, and their involvement in safety initiatives.
 Compliance with Procedures: Verify that employees are following established safety procedures and using PPE correctly.
 Feedback on Hazards: Collect information on any unreported hazards or safety concerns that employees might have.
 Suggestions for Improvement: Encourage employees to provide suggestions for improving safety and identify any barriers they face in adhering to safety protocols.

Question 25

SSE 865 (Auditing): Audit plan

Otter Potassium Syndrome = ?

Answer 25

1. Organizational description
2. Purpose
3. Scope

Question 26

SSE 865 (Auditing): Audit plan

I Felt Something Rip = ?

Answer 26

4. Implementation
5. Frequency
6. Schedule
7. References

Question 27

SSE 865 (Auditing): Audit plan

Right Now Red = ?

Answer 27

8. Regulatory topics
9. Non-regulatory
10. Responsibilities

Question 28

SSE 865 (Auditing): Audit plan

Polka Rod Carpet = ?

Answer 28

11. Procedures
12. Report
13. Deficiencies (correcting)

Question 29

SSE 865 (Auditing): Audit plan

Select Training Method Review = ?

Answer 29

14. Auditor selection
15. Training plan
16. Methodology (scoring)
17. Annual review.