(AM) SSE 815 - Administration Flashcards
Q1 / Section 1 (SSE 815 - Admin): You are the safety manager for XYZ Company. XYZ has over 1000 employees at 6 sites in the United States and is planning to add 4 new locations. Your boss has asked you to develop a 1 hour presentation for the new safety and management level employees which have been recently hired to man the new operations. Specifically, your boss has asked that you address the fundamentals of management and specifically the management of the safety function within your presentation. For the other new managers, you have been asked to address basic management concepts/skills as well as address the questions below within your presentation. Your boss has requested that you provide her an OUTLINE and BRIEF EXPLANATION for each question below within your presentation:
Introduction
1. What is Management?
What is Management?
A: Management involves coordinating and overseeing resources (human, financial, and physical) to achieve organizational goals efficiently and effectively.
Q1 / Section 1 (SSE 815 - Admin): You are the safety manager for XYZ Company. XYZ has over 1000 employees at 6 sites in the United States and is planning to add 4 new locations. Your boss has asked you to develop a 1 hour presentation for the new safety and management level employees which have been recently hired to man the new operations. Specifically, your boss has asked that you address the fundamentals of management and specifically the management of the safety function within your presentation. For the other new managers, you have been asked to address basic management concepts/skills as well as address the questions below within your presentation. Your boss has requested that you provide her an OUTLINE and BRIEF EXPLANATION for each question below within your presentation:
Planning
4. What type of issues and decision-making conditions do (safety) managers face?
5. What strategies do (safety) managers use within the planning process?
6. What reactions do employees have to organizational changes?
What type of issues and decision-making conditions do (safety) managers face?
A: Safety managers deal with issues such as hazard identification, risk assessment, compliance with safety regulations, and emergency preparedness. Decision-making involves prioritizing safety initiatives and allocating resources effectively.
What strategies do (safety) managers use within the planning process?
A: Strategies include developing safety policies and procedures, conducting safety training, implementing safety audits, and fostering a safety culture.
What reactions do employees have to organizational changes?
A.: Employees may react positively or negatively to changes such as new safety policies, procedures, or equipment. Effective communication and engagement can mitigate resistance and promote acceptance.
Q1 / Section 1 (SSE 815 - Admin): You are the safety manager for XYZ Company. XYZ has over 1000 employees at 6 sites in the United States and is planning to add 4 new locations. Your boss has asked you to develop a 1 hour presentation for the new safety and management level employees which have been recently hired to man the new operations. Specifically, your boss has asked that you address the fundamentals of management and specifically the management of the safety function within your presentation. For the other new managers, you have been asked to address basic management concepts/skills as well as address the questions below within your presentation. Your boss has requested that you provide her an OUTLINE and BRIEF EXPLANATION for each question below within your presentation:
Organizing
7. What are the key elements in Organizational Design?
8. How are employees provided the needed (safety) skills and knowledge?
What are the key elements in Organizational Design?
A: Organizational design for safety includes structuring reporting lines, roles and responsibilities, communication channels, and ensuring resources are allocated for safety programs.
How are employees provided the needed (safety) skills and knowledge?
A: Employees receive safety skills and knowledge through training programs, workshops, safety manuals, and ongoing education on new safety regulations and procedures.
Q1 / Section 1 (SSE 815 - Admin): You are the safety manager for XYZ Company. XYZ has over 1000 employees at 6 sites in the United States and is planning to add 4 new locations. Your boss has asked you to develop a 1 hour presentation for the new safety and management level employees which have been recently hired to man the new operations. Specifically, your boss has asked that you address the fundamentals of management and specifically the management of the safety function within your presentation. For the other new managers, you have been asked to address basic management concepts/skills as well as address the questions below within your presentation. Your boss has requested that you provide her an OUTLINE and BRIEF EXPLANATION for each question below within your presentation:
Leading
9. Identify one (1) Theory of Motivation and briefly explain this theory.
10. Identify one (1) Learning Theory and briefly explain.
Identify one (1) Theory of Motivation and briefly explain this theory.
A: One theory could be Herzberg’s Two-Factor Theory, which suggests that factors like job satisfaction (motivators) and dissatisfaction (hygiene factors) influence employee motivation.
Identify one (1) Learning Theory and briefly explain.
A: An example is Vygotsky’s Zone of Proximal Development (ZPD), which emphasizes learning through social interaction and collaboration with more knowledgeable individuals.
Q1 / Section 1 (SSE 815 - Admin): You are the safety manager for XYZ Company. XYZ has over 1000 employees at 6 sites in the United States and is planning to add 4 new locations. Your boss has asked you to develop a 1 hour presentation for the new safety and management level employees which have been recently hired to man the new operations. Specifically, your boss has asked that you address the fundamentals of management and specifically the management of the safety function within your presentation. For the other new managers, you have been asked to address basic management concepts/skills as well as address the questions below within your presentation. Your boss has requested that you provide her an OUTLINE and BRIEF EXPLANATION for each question below within your presentation:
Controlling
11. What is control and why is it important within the safety function?
What is control and why is it important within the safety function?
A: Control involves monitoring safety performance, comparing it against standards, identifying deviations, and taking corrective actions. It ensures compliance with safety policies, prevents accidents, and promotes continuous improvement in safety practices.
Q2 / Section 2 (SSE 815 - Admin): As you enter a career in SSEM or critically analyze your current career in SSEM, it is important to establish a strategic plan to administer your responsibilities in an organization. Outline the key sections that you would need to address in your strategic plan and provide a detailed description of everything that would need to be considered when developing each section.
What are the sections of the strategic plan?
(1.) Intro
(2.) Budgeting
(3.) Regulatory compliance
(4.) Education and training
(5.) Worker engagement
(6.) Discipline leadership
(7.) Hazard identification and mitigation.
(8.) Management system metrics (leading and lagging indicators)
Q2 / Section 2 (SSE 815 - Admin): As you enter a career in SSEM or critically analyze your current career in SSEM, it is important to establish a strategic plan to administer your responsibilities in an organization. Outline the key sections that you would need to address in your strategic plan and provide a detailed description of everything that would need to be considered when developing each section.
Break down intro and budgeting:
(1.) Introduction
- Purpose: Align the strategic plan with the organization’s mission, outlining key priorities and initiatives.
- Contents: Provide a roadmap for achieving goals and ensuring long-term success.
(2.) Budgeting
- Importance: Ensure financial decisions align with strategic objectives, controlling costs, and maximizing profitability.
- Objectives: Optimize resources, allocate financial assets, and control costs.
- Strategy: Conduct financial analysis, create an aligned budget, and regularly review it.
- Measurements: Monthly variance reports, cost reduction targets, ROI assessments.
- Accountability: CFO, Finance Manager, Plant Manager.
- Review: Quarterly assessments and annual audits.
Q2 / Section 2 (SSE 815 - Admin): As you enter a career in SSEM or critically analyze your current career in SSEM, it is important to establish a strategic plan to administer your responsibilities in an organization. Outline the key sections that you would need to address in your strategic plan and provide a detailed description of everything that would need to be considered when developing each section.
Break down regulatory compliance:
(3.) Regulatory Compliance
Importance: Operate within legal frameworks, prevent fines, and penalties.
Objectives: Minimize risks, prevent environmental damage, avoid legal issues.
Strategy: Conduct audits, develop policies, and train employees.
Measurements: Compliance violations, audit results, training rates.
Accountability: EHS Manager, Legal Counsel.
Review: Semi-annual audits and training reviews.
Q2 / Section 2 (SSE 815 - Admin): As you enter a career in SSEM or critically analyze your current career in SSEM, it is important to establish a strategic plan to administer your responsibilities in an organization. Outline the key sections that you would need to address in your strategic plan and provide a detailed description of everything that would need to be considered when developing each section.
Break down education and training:
(4.) Education and Training
Importance: Ensure employees gain crucial skills and knowledge, boosting productivity.
Objectives: Develop knowledgeable workforce, enhance productivity, ensure safety.
Strategy: Conduct needs analysis, implement training programs, evaluate effectiveness.
Measurements: Training completion rates, post-training scores, performance improvements.
Accountability: EHS Manager, Department Heads, HR.
Review: Annual training assessments and internal audits.
Q2 / Section 2 (SSE 815 - Admin): As you enter a career in SSEM or critically analyze your current career in SSEM, it is important to establish a strategic plan to administer your responsibilities in an organization. Outline the key sections that you would need to address in your strategic plan and provide a detailed description of everything that would need to be considered when developing each section.
Worker Engagement:
(5.) Worker Engagement:
Importance: Engaged employees actively maintain a secure environment.
Objectives: Enhance morale, reduce turnover, foster innovation.
Strategy: Transparent communication, incentives, meetings, and events.
Measurements: Participation levels, satisfaction surveys, turnover rates.
Accountability: EHS Manager, HR Manager, Department Heads, Plant Manager.
Review: Hazard reports, incident rates, safety audits.
Q2 / Section 2 (SSE 815 - Admin): As you enter a career in SSEM or critically analyze your current career in SSEM, it is important to establish a strategic plan to administer your responsibilities in an organization. Outline the key sections that you would need to address in your strategic plan and provide a detailed description of everything that would need to be considered when developing each section.
Discipline leadership:
(6.) Discipline Leadership
Importance: Enforce safety rules consistently and fairly.
Objectives: Improve compliance, reduce incidents, enhance engagement.
Strategy: Communicate expectations, provide training, address unsafe behavior.
Measurements: Incident reduction, compliance reviews, disciplinary measures.
Accountability: Plant Manager, EHS Manager, Department Managers, HR Manager.
Review: Safety audits, incident trend analysis, feedback.
Q2 / Section 2 (SSE 815 - Admin): As you enter a career in SSEM or critically analyze your current career in SSEM, it is important to establish a strategic plan to administer your responsibilities in an organization. Outline the key sections that you would need to address in your strategic plan and provide a detailed description of everything that would need to be considered when developing each section.
Hazard Identification and Mitigation:
(7.) Hazard Identification and Mitigation
Importance: Maintain safe working conditions proactively.
Objectives: Reduce accidents, injuries, and ensure compliance.
Strategy: Conduct assessments, implement controls, train employees.
Measurements: Safety audits, inspections, hazard complaints.
Accountability: EHS Manager, Department Managers, Supervisors.
Review: Monthly audits, incident reports.
Q2 / Section 2 (SSE 815 - Admin): As you enter a career in SSEM or critically analyze your current career in SSEM, it is important to establish a strategic plan to administer your responsibilities in an organization. Outline the key sections that you would need to address in your strategic plan and provide a detailed description of everything that would need to be considered when developing each section.
Management System Metrics:
(8.) Management System Metrics
Importance: Track performance and safety using leading and lagging indicators.
Objectives: Identify trends early, enable informed decisions, enhance safety.
Strategy: Identify KPIs, collect and analyze data, monitor safety performance.
Measurements: Leading indicators (training hours, audits), lagging indicators (incident rates, financial performance).
Accountability: Corporate EHS team, EHS Manager, Department Heads.
Review: Continuous improvement through benchmarking.
Q1 / Section 1 (SSE 815 - Admin): You are the safety manager for XYZ Company. XYZ has over 1000 employees at 6 sites in the United States and is planning to add 4 new locations. Your boss has asked you to develop a 1 hour presentation for the new safety and management level employees which have been recently hired to man the new operations. Specifically, your boss has asked that you address the fundamentals of management and specifically the management of the safety function within your presentation. For the other new managers, you have been asked to address basic management concepts/skills as well as address the questions below within your presentation. Your boss has requested that you provide her an OUTLINE and BRIEF EXPLANATION for each question below within your presentation:
Introduction
How are management functions utilized in the safety function?
Management functions (planning, organizing, leading, controlling) are applied to safety by setting safety goals, organizing safety teams, motivating employees for safety compliance, and monitoring safety performance.
Q1 / Section 1 (SSE 815 - Admin): You are the safety manager for XYZ Company. XYZ has over 1000 employees at 6 sites in the United States and is planning to add 4 new locations. Your boss has asked you to develop a 1 hour presentation for the new safety and management level employees which have been recently hired to man the new operations. Specifically, your boss has asked that you address the fundamentals of management and specifically the management of the safety function within your presentation. For the other new managers, you have been asked to address basic management concepts/skills as well as address the questions below within your presentation. Your boss has requested that you provide her an OUTLINE and BRIEF EXPLANATION for each question below within your presentation:
Introduction
What do safety professionals do within the workplace?
Safety managers deal with issues such as hazard identification, risk assessment, compliance with safety regulations, and emergency preparedness. Decision-making involves prioritizing safety initiatives and allocating resources effectively.
