Planning Flashcards
What is resource breakdown structure?
What is the hierarchical representation of resources by category and type. The basis of estimate would show supporting details for why a particular resource was assigned to an activity. Resource requirements will describe what and how many resources are needed for each activity on the project.
When do you acquire resources on a project?
The process of acquire resources is done throughout the project at certain intervals, as different resources are released and new resources join the project. All other statements are true.
What document should a PM update to show availability to work on a project?
Once team members have been assigned to the project, the project manager should create a resource calendar to show their availability while working on the project.
What is colocation?
a place where team members meet in the same physical location to enhance their ability to perform as a team. All other choices are made-up terms.
What is theory x?
theory that involves managers who distrust their workers and believe that people do not like to work and need to be managed consistently. They’re mostly known as micromanagers and can lead to poor team morale.
What is expert power?
when the project manager is considered to be an expert in the field in which the project is taking place. The other choices are made-up forms of power.
What are the types of communication?
Push communication is when information is sent directly to the recipient. Interactive communication is multidirectional exchange between the sender and receiver. Pull communication is when the sender acquires the information at his or her own time using things such as a web portal.
Ambiguity risks
describe the uncertainty that exists about what might happen in the future and are very difficult to predict, such as future regulations or changes in technology.
The stakeholders’ risk appetite is documented and stored in the___________. The stakeholders’ risk appetite is an important component of the plan, since it will help determine what risks will be acceptable.
Risk management plan
Perform quantitative risk analysis
Once a risk has been identified, the next step is to determine how the risks will impact the project. This can be done by either doing a qualitative and/or a quantitative analysis. Sometimes, these two analyses are done sequentially, in which case a qualitative analysis is done followed by a quantitative analysis, or they can be done in parallel. Do not respond to a risk if you do not understand how the risk will impact the project.
Risk data quality assessment
evaluates the degree to which the data about the individual risks is accurate and reliable. If this data is not accurate then the entire assessment may be compromised and will not truly reflect the risk ranking on a project.
What is the process of clarifying and refining plans as the project progresses and more information becomes available?
Progressive elaboration. With this process you plan activities in enough detail to allow you to start the project.
What happens in the planning process group?
- Determine development approach, life cycle and how you will plan for each knowledge area
- Define and prioritize requirements
- Create project scope statement
- Assess what to purchase and create procurement documents
- Determine planning team
- Create WBS and WBS dictionary
- Create activity list
- Create network diagram
- Estimate resource requirements
- Estimate activity durations and costs
- Determine critical path
- Develop schedule
- Develop budget
- Determine quality standards, processes and metrics
- Determine team charter and all roles and responsibilities
- Plan communications and stakeholder engagement
- Perform risk identification, qualitative and quantitative risk analysis and risk response planning
- Finalize procurement strategy and documents
- Create change and configuration management plans
- Finalize all management plans
- Develop realistic and sufficient project management plan and baselines
- Gain formal approval of the project management plan
- Hold kickoff meeting
- Request changes
