Initiation

Question 1

What happens during project initiation?

Answer 1

• The process of developing a document to formally authorize a project or phase
• outlines the project activities
  -defines the authority of the Project Manager
• gives PM authority to assign resources
• approved project charter formally approves the project

Question 2

5 Process Groups

Answer 2

• Initiating: Used to define a project or phase of an existing project. Done to authorized the start of the project and assign the project
  manager.
• Planning: Done to establish the scope of the project, define the course of action required to attain the objectives
• Executing: Done to complete the work defined in the project management plan
• Monitoring and Controlling: Done to track,
  review, and regulate the progress and performance of the project. Looks for any areas in which changes to the plan are required and initiate the corresponding changes
• Closing: Done to formally complete or close the project, phase, or contract.

Question 3

What is included in the “process”?

Answer 3

Input: Starting point for the process, the raw materials to begin the execution
 Could be the output of a previous process

Tools and Techniques: The actions or methods that are used to transform the raw materials into the output

Output: The end result of our efforts. The raw materials into a
polished stone. Maybe the input into another process

Question 4

Enterprise Environmental Factors (INPUT):

Answer 4

Things that impact the project but are not apart of the project itself
Will be internal and external factors
Can enhance or restrain the project
Eg authority level, regulations

Internal: organizational culture, information technology software, infrastructure, resource availability, employee capability, appetite for risk, established communication channels

External: political climate, government standards, legal restrictions, financial considerations
EEF is an input into every process because there are so many things that can affect a project

Question 5

OPA: Organizational Process Access (INPUT):

Answer 5

Assets the organization has such as info, policies, knowledge, procedures or documents to help them in achieving their objectives

Kept in a central repository
Can affect all aspects of a project

Project team members update and add to the OPAs throughout the project

EG: templates, software tool, risk control procedures

Question 6

Input

Answer 6

• Things that impact the project but are not apart of the project itself
• Will be internal and external factors
• Can enhance or restrain the project
  Eg authority level, regulations

Internal: organizational culture, information technology software, infrastructure, resource availability, employee capability, appetite for risk, established communication channels

External: political climate, government standards, legal restrictions, financial considerations
EEF is an input into every process because there are so many things that can affect a project

Question 7

Tools

Answer 7

Something tangible, such as a template or software program, used in performing an activity to produce a product or result. Examples include:

Analytical techniques
Project management information system(s)
Benchmarking
Product analysis

Question 8

Describes the main benefits that the project will produce once it is completed and how to measure the benefits. MEASURES THE BENEFITS OF THE OUTPUT OF THE PROJECT

Answer 8

Project benefits management plan:

Question 9

info that determines whether the project is worth the required investment

Answer 9

Business Case

Question 10

What formerly authorizes the project?

Answer 10

the project charter; it is high-level and not very detailed.

Question 11

What are the inputs during the develop project charter process?

Answer 11

1. Business documents: business case and project benefits management plan
2. Agreements: SLAs, letters of intent, contract between customer and org, work required for payment. 3. EEF 4. OPAs

Question 12

Initation tools and techniques

Answer 12

1. Expert judgement 2. data gathering 3. interpersonal and team skills 4. Meetings

Question 13

What is a project life cycle?

Answer 13

The organization’s methodology for managing a project. Project lifecycle can be plan-driven or change-driven

Question 14

What happens during the Initiation process?

Answer 14

• Select the Project Manager
• Determine company culture and historical information
• Understand business case and benefits management plan
• Uncover initial requirements, assumptions, risks, constraints
• Assess project and product feasibility given the constraints
• Create measurable objectives and success criteria
• Develop the project charter
• Identify stakeholders and determine their expectations, interest and influence and impact
• Request changes
• Develop assumption log
• Develop stakeholder register