Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

SFPC > Personnel Security > Flashcards

Personnel Security Flashcards

1
Q

Purpose of Adjudications

A

In order to access classified information, perform sensitive duties, work in the competitive or excepted federal service, or receive credentials to access DOD-controlled facilities or information systems, DOD employees and contractor personnel must undergo investigation and adjudication by trusted government personnel.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

There are three main types of adjudications in the DOD:

A
  • National security adjudications,
  • Suitability adjudications
  • Homeland Security Presidential Directive, or HSPD-12 adjudications.
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Define National Security Adjudications:

A

National security adjudications determine whether an individual is eligible to access classified information or perform sensitive duties that could result in an unacceptably adverse effect on national security.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

Define Suitability adjudications

A

determine whether an individual is suitable for employment in the federal government.

In some cases, the suitability adjudication is more extensive and may determine whether an individual should be allowed to hold a position requiring public trust. Along the lines of suitability adjudications, fitness determinations ensure that individuals working in excepted service positions or as defense contractors are suitable to hold those positions.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

Homeland Security Presidential Directive, or HSPD-12 adjudications.

A

determine who may be issued credentials for physical access to DOD-controlled facilities or logical access to information systems such as secure computers and networks.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

What are Suitability Adjudications?

A

Recall that the fundamental purpose of the suitability program is to determine suitability for federal employment.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

Determining an individual’s suitability for federal employment includes five main elements:

A

position designation

pre-investigation

investigation

adjudication

reinvestigation

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

All individuals in public trust positions are subject to periodic reinvestigation every ______ years.

A

five

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

T or F: And all other positions are subject to reinvestigation as needed based on various factors, such as risk-level changes, reemployment, or the discovery of new information that raises questions about a person’s suitability.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

The authority to adjudicate suitability is documented in several key laws and regulations. Congress granted the ultimate authority for suitability to the President in Title ____ of the United States Code.

A

5

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

Presidential Authority (Authority for Suitability)

A

 Regulates admission of individuals into the civil service
 Ascertains applicant fitness
 Regulates employee conduct in Executive Branch

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

OPM Authority (Authority for Suitability)

A

 Has jurisdiction over appointments to competitive service
 Enforces civil service rules
 Regulates examinations for federal employment
 Evaluates the effectiveness of agency compliance with suitability program
requirements

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

Which Executive Order authorized reinvestigations for certain positions and established reciprocity for fitness determinations?

A

Executive Order 13764

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

When Does Suitability Apply?

A

suitability applies to all applicants, appointees, and employees of the federal competitive service

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

The Suitability Process: Pre-investigation

A

 Position designation
 Prescreening
 Tentative job offer* (*pending interim suitability determination)
 Investigation initiation

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

The Suitability Process: Investigation

A

Investigation of subject based on position requirements

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

The Suitability Process: Adjudication

A

Application of suitability criteria to determine suitability

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

The Suitability Process: Post adjudication

A

 Reinvestigation
 Suitability action
 Due process

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

Suitability timeline: So how much time is typically required to complete the full adjudication process?

A

The typical turnaround time for a suitability determination is approximately 80 days from the time of a tentative offer of employment. The 80-day period covers both the investigation and the adjudication, with each phase taking approximately 40 days.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

OPM role:

A

 Has overall responsibility for suitability

 Oversees agency adjudications

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

OPM responsibilities:

A

 May delegate suitability authority to agency
 Adjudicates cases involving material, intentional false statement, deception, or fraud
in examination or appointment or evidence of a refusal to furnish testimony
 Issues government-wide debarments
 Conducts investigations for some federal agencies

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

OPM Systems provides:

A

OPM provides several systems that support the overall suitability process.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
23
Q

Define Position Designation Automated Tool (PDT)

A

OPM developed the PDT to ensure a systematic and consistent position designation process. The PDT is a standalone tool that agencies and components use to assess a position’s level of risk and sensitivity to determine the position’s designation. That designation determines the type of investigation required for the position.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
24
Q

Define Electronic Questionnaires for Investigations Processing system (e-QIP)

A

e-QIP, or its successor system, electronic application, e-APP, is a secure, web-based system that completely automates the application process. Authorized individuals use it to initiate investigations. Subjects then use it to enter their personal information directly into the system.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
25
Q

Define Central Verification System (CVS)

A

The CVS is OPM’s centralized database supporting reciprocity and information sharing within the federal government. The CVS houses information on all types of investigations and adjudications, including those used to support suitability and fitness determinations.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
26
Q

Personnel Investigations Processing System (PIPS)

A

OPM’s PIPS system maintains the Security/Suitability Investigations Index, or SII, a centralized database that records investigations conducted by OPM and other authorized investigative agencies.

PIPS provides an agency or component’s security office direct access to OPM records and allows agencies to monitor the progress of their cases and report adjudicative decisions.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
27
Q

Position Designations fall on who?

A

The responsibility for position designation falls to the agency or component’s hiring manager, who will receive guidance from the Human Resources office and, as appropriate, security personnel.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
28
Q

T or F: Every covered position must be designated as low, moderate, or high risk.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
29
Q

SF 85

A

The Questionnaire for Non-sensitive Positions

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
30
Q

SF 85P

A

The Questionnaire for Public Trust Positions

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
31
Q

SF 86

A

The Questionnaire for National Security Positions.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
32
Q

Initiating the Investigation: Note that the investigation should be initiated before appointment or within ____ days of placement in the position.

A

14 days

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
33
Q

T or F: DCSA is responsible for conducting investigations at all five tiers

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
34
Q

T or F: Tiers 1, 2, and 4 are the investigations designated for suitability determinations.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
35
Q

T or F: Tiers 3 and 5 are used for national security positions to grant eligibility to classified information and/or assignment to a national security sensitive position.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
36
Q

Tier ____ investigations are conducted for positions designated as low risk, non-sensitive, and for physical and logical access—that is, HSPD-12 credentialing. The investigative form is the Standard Form (SF)-85.

A

Tier 1

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
37
Q

Tier ____ investigations are conducted for positions designated as non-sensitive, moderate risk public trust. The investigative form is the SF-85P.

A

Tier 2

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
38
Q

Tier ____ Investigations are conducted for positions designated as non-critical sensitive, and/or requiring Confidential, Secret or “L” access eligibility. The investigative form is the SF-86.

A

Tier 3

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
39
Q

Tier ____ investigations are conducted for positions designated as non-sensitive high risk public trust. The investigative form is the SF-85P.

A

Tier 4

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
40
Q

Tier _____ investigations are conducted for positions designated as critical-sensitive or special-sensitive and/or requiring “Q” access or access to Top Secret or Sensitive Compartmented Information, or SCI.

A

Tier 5

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
41
Q

T or F: Per the FIS, periodic reinvestigation for Tier 2 and Tier 4 are conducted at least once every five years. Tier 1 does not have a mandatory reinvestigation requirement.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
42
Q

Probative Weight of Evidence (5 types):

A
  1. Sworn witness testimony at hearing
  2. Signed, sworn affidavits
  3. Unsworn declarations
  4. Certified records
  5. Investigative reports
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
43
Q

T or F: Once DCSA completes the investigation, it forwards the results to the DOD Consolidated Adjudications Facility or CAF for adjudication.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
44
Q

8 Suitability Factors (5 CFR 731.202)

A
  1. Misconduct or Negligence in Employment
  2. Criminal or Dishonest Conduct
  3. Material Intentional False Statement, or Deception, or Fraud in Employment
  4. Refusal to Furnish Testimony as required by 5 CFR 731, section 5.4
  5. Alcohol Abuse
  6. Illegal Drug Use
  7. Knowing and Willful Engagement in Acts/Activities Designed to Overthrow the U.S. Government by Force
  8. Statutory or Regulatory Bar to Employment
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
45
Q

Every suitability adjudication will result in one of two possible outcomes. What are they?

A

The subject will be found suitable, or the subject will be found unsuitable for federal employment.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
46
Q

T or F: All suitability determinations, whether favorable or unfavorable, must be reported to OPM and documented within the appropriate personnel system of record for your agency or component.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
47
Q

T or F: OPM may also take action against employees who are found unsuitable due to falsification, refusal to furnish testimony, or a statutory or regulatory bar to employment.

A

True

In order for OPM or the agency or component to take a suitability action, the position must be subject to investigation under 5 CFR Part 731.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
48
Q

The first step in taking a suitability action is to notify the subject of the proposed action. One must inform he subject how the time limit in which they have to respond (how many days)?

A

It must inform the subject of the 30-day time limit in which to respond. And it must inform the subject of his or her right to representation. The notice of proposed action must be served no less than 30 days before the effective date of the proposed action

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
49
Q

First, all positions of public trust are subject to mandatory periodic reinvestigations every _____ years.

A

Five

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
50
Q

T or F: Personnel changes that do not require reinvestigation include promotion, demotion, and reassignment, as long as the risk level remains the same.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
51
Q

The purpose of suitability adjudications is to ensure that all applicants, appointees, and employees of the federal government ____________.

A

 Are suitable to perform duties of the position
 Are trustworthy
 Demonstrate high standards of conduct
 Are of good character and reputation

Feedback: The purpose of suitability adjudications is to ensure all applicants, appointees, and employees of the federal government demonstrate high standards of conduct, are of good character and reputation, are trustworthy, and are suitable to perform the duties of the position. Ensuring DOD employees are qualified to perform their job duties is not a purpose of suitability adjudications.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
52
Q

1 of 5: Which element of the suitability process involves gathering information on the subject’s background to meet the investigative requirements of the position?

A

Investigation

Feedback: During the investigation, an investigator gathers information on the subject’s background to meet the investigative requirements of the position.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
53
Q

2 of 5: Which element of the suitability process involves evaluating a position’s levels of risk and sensitivity to determine the type of investigation required?

A

Position designation

Feedback: During the position designation, DOD personnel evaluate the position’s levels of risk and sensitivity to determine what type of investigation is required.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
54
Q

3 of 5: Which element of the suitability process occurs as needed based on factors, such as risk-level changes, reemployment, or the discovery of new information?

A

Reinvestigation

Feedback: Reinvestigation occurs as needed based on changes in a position’s risk or sensitivity, reemployment, or discovery of new information

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
55
Q

4 of 5: Which element of the suitability process applies suitability criteria to the subject’s investigation to make a suitability determination?

A

Adjudication

Feedback: During the adjudication, an adjudicator applies suitability criteria to the subject’s investigation to make a suitability determination.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
56
Q

5 of 5: Which element of the suitability process involves reviewing employment documents and other pre-investigative materials for potential suitability issues?

A

Pre-investigation

Feedback: A pre-investigation review, called the Applicant Suitability Review and Evaluation, is conducted based on the applicant’s employment documents and other pre- investigation materials. If the review is favorable, the applicant completes the appropriate investigative forms, which DOD personnel also review for potential suitability issues.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
57
Q

What would you consult for regulations governing suitability adjudications?

A

Title 5, Code of Federal Regulations, part 731

Feedback: Title 5 CFR Part 731 outlines OPM regulations for suitability investigations and adjudications.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
58
Q

1 of 4: Which phase of the suitability process involves adjudicating a subject’s investigation based on suitability criteria?

A

Adjudication

Feedback: The phase that adjudicates the subject’s investigation based on suitability criteria is called the Adjudication phase.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
59
Q

2 of 4: Which phase of the suitability process includes position designation, prescreening, and initiation of the investigation?

A

Pre-investigation

Feedback: The phase that includes position designation, prescreening, and initiation of the investigation is the Pre-investigation phase.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
60
Q

3 of 4: Which phase of the suitability process includes reinvestigation and suitability actions?

A

Post adjudication

Feedback: The phase that includes reinvestigation and suitability actions is the Post adjudication phase.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
61
Q

4 of 4: Which element of the suitability process investigates a subject’s background based on position requirements?

A

Investigation

Feedback: The phase that investigates subject’s background based on the requirements of the position is the Investigation phase.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
62
Q

Who performs the adjudicative responsibilities listed below? Maintains the CVS database

A

OPM

Feedback: Maintaining the CVS database is a responsibility of OPM.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
63
Q

Has the authority to issue a government-wide debarment

A

OPM

Feedback: Issuing a government-wide debarment is an OPM responsibility.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
64
Q

Adjudicates cases involving deception or fraud in examination or appointment

A

OPM

Feedback: Adjudicating cases involving deception or fraud in examination or appointment is an OPM responsibility.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
65
Q

T or F: e-QIP is used to initiate all investigations.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
66
Q

Which system is the information system that manages security clearance eligibility, suitability and HSPD-12 actions and determinations for the DOD?

A

Defense Information System for Security (DISS)

Feedback: DISS is DOD’s information system that manages security clearance eligibility, suitability and HSPD-12 actions and determinations.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
67
Q

Which system is used to determine what type of investigation will be required based on the position’s levels of risk and sensitivity.

A

Position Designation Automated Tool (PDT)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
68
Q

The ____ is OPM’s key centralized database supporting reciprocity and information sharing within the federal government. Agencies should check the ____ to see whether an existing adjudication or investigation meets the current need.

A

Central Verification System (CVS)

Central Verification System (CVS)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
69
Q

1 of 6: The purpose of this step is to discover any presumptively disqualifying information before conducting a full investigation.

A

Prescreening

Feedback: The purpose of the prescreening step is to discover any presumptively disqualifying information before conducting a full investigation.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
70
Q

2 of 6: The position description is reviewed during this step.

A

Position Designation

Feedback: The position description is reviewed as part of the position designation process.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
71
Q

3 of 6: During this step, the applicant enters personal information into e-QIP.

A

Initiation of investigation

Feedback: The applicant enters his or her personal information into e-QIP during the initiation of the investigation.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
72
Q

4 of 6: The purpose of this step is to determine what type of investigation will be required.

A

Position designation

Feedback: The purpose of position designation is to determine what type of investigation will be required.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
73
Q

5 of 6: The applicant’s resume and employment references are reviewed during this step.

A

Prescreening

Feedback: The applicant’s resume and employment references are reviewed as part of the prescreening process.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
74
Q

6 of 6: A position’s levels of risk and sensitivity are assessed during this step.

A

Position Designation

Feedback: A position’s levels of risk and sensitivity are assessed as part of the position designation process.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
75
Q

What are responsibilities of individuals within the agency or component?

A

 Position designation (correct response)
 Prescreening the applicant (correct response)
 Initiating investigation in e-QIP (correct response)
 Reviewing e-QIP application for completeness (correct response)

Feedback: Position designation, prescreening, initiating the investigation, and reviewing the applicant’s e-QIP application are all responsibilities of the agency or component. Entering personal information into e-QIP is a responsibility of the applicant.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
76
Q

A positions that need physical/logical access (HSPD-12 Credentialing) require a
Tier ____ investigation.

A

One (1)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
77
Q

Which Tier ____ is the appropriate investigation for non-sensitive, high risk public trust positions.

A

Four (4)

78
Q

Non-sensitive, moderate risk public trust positions require what Tier ___ investigation.

A

Two (2)

79
Q

There is no requirement for periodic reinvestigation at what Tier ____ , i.e., for non-sensitive, low risk positions or HSPD-12 credentialing.

A

One (1)

80
Q

T or F: The standard of evidence for suitability cases maintains that the evidence must establish the conduct, the government has the burden of proof, and all facts must be supported by a preponderance of evidence. It does not require that facts be proven beyond a reasonable doubt

A

True

81
Q

Name several types of suitability actions?

A

 Cancellation of eligibility (correct response)
 Cancellation of reinstatement eligibility (correct response)
 Debarment from DOD employment
 Removal from position (correct response)

Feedback: Cancellation of eligibility, cancellation of reinstatement eligibility, removal from position, and debarment from DOD employment are all types of suitability actions. Non- selection for a position and withdrawal of a job offer are NOT suitability actions.

82
Q

T or F: Both OPM and the agency/component can issue a notice of proposed action. The only difference is that OPM notices must be sent to the agency/component as well as the subject.

A

True

83
Q

Both the subject of the action and the employing agency/component can file a response to an OPM notice of proposed action.

A

True

84
Q

T or F: Reinvestigation is required for cases involving demotion as long as the risk
level does not increase.

A

False

85
Q

T or F: Reinvestigation is required in cases of reemployment after a break in service of
more than two years.

A

True

86
Q

T or F: Reinvestigation is required when an existing position is re-designated at a higher
risk level or an existing employee is hired into a higher-risk position.

A

True

87
Q

T or F: Reinvestigation is not required for cases involving promotion as long as the risk
level does not increase.

A

True

88
Q

The fundamental purpose of HSPD-12 credentialing is to

A

ensure that all personnel who are issued credentials for long-term access to federal facilities and information systems meet certain security requirements. Within the DOD, this identity credential is known as the Common Access Card (CAC).

89
Q

T or F: For those current employees, contractors, and applicable individuals who have a valid Personal Identity Verification (PIV) card or a CAC from their former department or agency, reciprocity does not applies.

A

False

Feedback: reciprocity does apply.

90
Q

The purpose of reciprocity is to?

A

The purpose of reciprocity is to prevent an individual from needing to undergo repeated investigations. In order for reciprocity to apply, the valid PIV card or CAC must be verified by the individual’s former department or agency.

91
Q

The purpose of HSPD-12 adjudications is to ensure that all applicants for a CAC____________.

A

 Are not terrorists and do not provide an avenue for terrorism

 Do not pose an unacceptable risk to the life, safety, or health of employees, contractors,
vendors, and visitors

92
Q

Which document would you consult for DOD investigative and adjudication guidelines for HSPD-12 credentialing?

A

DODI 5200.46

93
Q

Adjudication is the evaluation of reliable and relevant information to determine—

A
  • Eligibility to access classified information or perform sensitive duties
  • Suitability or fitness for Federal employment
  • Eligibility to access DOD facilities or information systems
94
Q

Types of adjudications -

A
  • National security adjudications
  • Suitability adjudications
  • HSPD-12 adjudications
95
Q

Relationship between adjudications -

A
  • Each type of adjudication has distinct purposes and criteria
  • HSPD-12 adjudications are based on a minimum level of risk and sensitivity
  • If an applicant requires an employment or national security determination, then HSPD-12 adjudication is inherent in either of those determinations
96
Q

Ensure that all individuals granted a CAC—

A
  • Are not known or appropriately suspected terrorists and do not provide an avenue for terrorism
  • Do not pose an unacceptable risk to DOD assets
97
Q

Name 5 Regulatory Foundations

A
  • HSPD-12
  • OMB M-05-24
  • FIPS 201-1
  • OPM Memorandum: Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12
  • DODI 5200.46
98
Q

Component Adjudicator Role:

A

• Review applications and background investigations
• Apply HSPD-12 credentialing standards
• Make HSPD-12 interim decisions
• Make final credentialing determination if CAF Adjudicator is unable to make a favorable
decision

99
Q

CAF Adjudicator Role:

A

• Review applications and conduct initial review of background investigations
• Apply HSPD-12 credentialing standards
• Return case to Component Adjudicator for final decision, if unable to make favorable
determination

100
Q

Investigative Service Provider Role:

A

• Conduct investigation
• Provide results to DOD (DCSA is the Investigative Service Provider for most DOD
agencies)

101
Q

DOD Card Issuance Facility Role:

A
  • Complete identity proofing and registration

* Issue CACs

102
Q

What system completely automates the application process by allowing individuals to enter their personal information directly into the system and then uses that information to complete the required investigative forms

A

e-QIP

103
Q

What system is OPM’s centralized database supporting reciprocity and information sharing within the federal government. The system captures and maintains information on all types of investigations and adjudications.

A

The Central Verification System (CVS)

Note: CVS is the system of record for HSPD-12.

104
Q

The DOD also has its own centralized databases and systems to support HSPD-12 adjudications. (name three)

A
  • The Defense Information System for Security (DISS)
  • The Defense Enrollment Eligibility Reporting System (DEERS)
  • Real-time Automated Personnel Identification System, or RAPIDS,
105
Q

The Defense Information System for Security (DISS) is a

A

centralized database that securely connects DOD security personnel around the world. It is used extensively by DOD adjudicators to record national security adjudicative actions and determinations.

106
Q

The Defense Enrollment Eligibility Reporting System, or DEERS

A

DEERS is the definitive source for personnel identity data and registration for the DOD

107
Q

The Real-time Automated Personnel Identification System, or RAPIDS

A

RAPIDS relies on information stored in DEERS and is used to issue DOD CACs

Note: In the future, RAPIDS will interface with DISS to verify that a favorable determination is made before issuing the CAC.

108
Q

HSPD-12 Basic Standards

A 
HSPD-12 Basic Standards
• Terrorism
• Problems with identity verification
• Fraudulent identify information
• Unauthorized access concerns
• Unlawful or inappropriate use of identity credentials
• Unlawful, unauthorized, or inappropriate use, modification, corruption, or destruction of
federally-controlled information systems
109
Q

HSPD-12 Supplemental Standards

A 
• Misconduct or negligence in employment
• Criminal or dishonest conduct
• Material, intentional false statement, deception, or fraud in connection with federal or
contract employment
• Alcohol abuse
• Drug use
• Statutory or regulatory bar
• Treasonous acts or activities
110
Q

Interim CAC Review (4 steps)

A

Step 1: Verify Investigation Is Scheduled

Step 2: Receive FBI National Criminal History Check

Step 3: Apply HSPD-12 Standards

Step 4: Make Interim Determination

111
Q

What is the third phase of the HSPD-12 process?

A

investigation phase

112
Q

What is the fourth phase of the HSPD-12 process?

A

adjudication phase

113
Q

Pre-investigation

A 
• Determine requirement for CAC 
• Identity proofing and registration 
• Initiation of investigation
     o Check for previous investigations 
     o Initiate application
     o Collect fingerprints
     o Submit application to ISP
114
Q

Investigation

A
  • Gathering of information on the subject’s background to meet the investigative requirements for obtaining a CAC
  • Tier 1 or greater required for HSPD-12
115
Q

Adjudication

A
  • Apply HSPD-12 credentialing standards to investigative results • Make final CAC credentialing determination
  • Hold due process proceedings (if applicable)
  • Record the final determination
116
Q

Applicant

A
  • Provide identification
  • Complete application online
  • Have fingerprints taken
  • In-person visit to card issuing facility to receive CAC
117
Q

Component Adjudicator

A

• Review applications and background investigations
• Apply HSPD-12 credentialing standards
• Make HSPD-12 interim decisions
• Make final credentialing determination if CAF Adjudicator is unable to make a favorable
decision

118
Q

CAF Adjudicator

A
  • Review applications and conduct initial review of background investigations
  • Apply HSPD-12 credentialing standards
  • Return case to Component Adjudicator for final decision, if unable to make favorable determination
119
Q

ISP - Investigative service provider

A
  • In most cases, DCSA
  • Conduct investigation
  • Provide results to component
120
Q

DOD Card Issuance Facility

A
  • Use of DEERS/RAPIDS
  • Conduct identity proofing and registration
  • Issue CACs
121
Q

e-QIP - Electronic Questionnaires for Investigations Processing

A

• Automates application process

122
Q

CVS - Central Verification System

A
  • Owned and managed by OPM
  • Stores information on investigations and adjudications
  • Key to ensuring reciprocity
123
Q

DISS - Defense Information System for Security

A
  • Securely connects DOD security personnel around the world
  • Stores national security adjudicative actions and determinations
  • Contains a shell indicating whether investigation has been scheduled
  • Will store national security, suitability, and HSPD-12 determinations
124
Q

DEERS/RAPIDS - Defense Enrollment Eligibility Reporting System, Real-time Automated Personnel Identification System

A
  • DEERS: definitive data source of DOD personnel identity verification
  • RAPIDS: used to verify identity and issue the CAC
125
Q

Due process proceedings are held (determine when it occurs in the phases of the HSPD-12 process.)

A

Adjudication

126
Q

Conducted by the DCSA for the DOD (determine when it occurs in the phases of the HSPD-12 process.)

A

Investigation

127
Q

Identity proofing and search for previously conducted investigations (determine when it occurs in the phases of the HSPD-12 process.)

A

Pre-investigation

128
Q

Review of the application and FBI criminal history report

(determine when it occurs in the phases of the HSPD-12 process.)

A

Interim CAC Review

129
Q

Conducts identity proofing and registration

A

DEERS/RAPIDS

130
Q

Completes the SF-85 using the e-QIP system

A

Applicant

131
Q

Conducts the investigation and provides the investigation results

A

ISP

132
Q

Applies the HSPD-12 standards and makes an interim and, if necessary, final CAC determination

A

Component Adjudicator

133
Q

Used to issue the applicant’s CAC

A

DEERS/RAPIDS

134
Q

Contents of OF-306

A
  • Biographical information
  • Selective Service and military history
  • Background information
  • Additional questions/continuation space
135
Q

e-QIP forms, or subsequent electronic version,

A

• Basis for the investigation
• Applicant completes SF-85, SF-85P or SF-86, depending on position held or being sought
• Applicant completes
o Form in e-QIP, or subsequent electronic version, OR
o Paper-based version of form
o Contains biographical and other information important to adjudication process

136
Q

Overview of National Criminal History Report

A

• Generated by FBI
• Entire report must be read since HSPD-12 adjudication decision affects
- Risk to DOD assets
- Applicant’s ability to gain employment

• DCSA Case Closing Transmittal Sheet attached
• Components include:
- Cover Sheet and FBI Identification Record
- Arrest information

137
Q

The Report of Investigation (ROI) contains the results of the investigation. The ROI is comprised of:

A

• The Case Closing Transmittal is the cover sheet and provides a summary of the results of the investigation.
• Optional Form 306 (Declaration for Federal Employment)
• Standard Form 85 (Questionnaire for Non-Sensitive Positions) is used to apply for a
CAC.
• FBI National Criminal History Report
If there are any issues with the results of the investigation, such as with any of the checks or written inquiries, the supporting documentation is included in the ROI

138
Q

Report of Investigation

A

The Report of Investigation (ROI) contains the results of the investigation.

139
Q

Case Closing Transmittal

A

The Case Closing Transmittal is the cover sheet and provides a summary of the results of the investigation.

140
Q

OF-306

A

Optional Form 306, Declaration for Federal Employment

141
Q

SF-85 - Standard Form 85

A

Standard Form 85 (Questionnaire for Non-sensitive Positions) is used to apply for a CAC.

142
Q

FBI National CHR

A
  • FBI National Criminal History Report

Support Documents - If there are any issues with the results of the investigation, such as with any of the checks or written inquiries, the supporting documentation is included in the ROI.

143
Q

FBI National Criminal History Check

A

– checks on criminal history

144
Q

Local Agency Checks

A

– Checks on history with law enforcement agencies

covering applicant’s employment, residence, and education

145
Q

Security and Suitability Investigations Index (SII) -

A

Investigations previously conducted by OPM or other non-DOD Federal investigative agencies

146
Q

Defense Central Index of Investigations (DCII) -

A

Investigations previously conducted by DOD

147
Q

Contents of OF-306 (investigative form):

A
  • Biographical information
  • Selective Service and military history
  • Background information
  • Additional questions/continuation space
148
Q

Overview of e-QIP forms (investigative form):

A

• Basis for the investigation
• Applicant completes SF-85, SF-85P or SF-86, depending on position held or being sought
• Applicant completes
o Form in e-QIP, OR
o Paper-basedversionofform
• Contains biographical and other information important to adjudication process

149
Q

SEAD 3

A

Reporting Requirements for Personnel with Access to Classified Information or Who Hold a Sensitive Position, establishes reporting requirements for all covered individuals who have access to classified information or hold a sensitive position.

150
Q

SEAD 4

A

National Security Adjudicative Guidelines, establishes the single, common adjudicative criteria for all covered individuals who require initial or continued eligibility for access to classified information or eligibility to hold a sensitive position.

151
Q

SEAD 6

A

Continuous Evaluation, reforms processes related to suitability for government employment, fitness for contractor employees, and eligibility for access to classified national security information.

152
Q

DoD Instruction 5200.02

A

The Personnel Security Program, establishes policies, assigns responsibilities, and prescribes procedures for the DoD Personnel Security Program, or PSP.

153
Q

Federal Investigative Standards (FIS)

A

directed development of a five-tiered investigative model. This model established standard requirements for conducting national security background investigations to determine eligibility for access to classified information, to hold a national security sensitive position, for Federal Government employment, and access to Federal Government-controlled facilities.

154
Q

Hatch Act of 1939

A

imits certain political activities of Federal employees. It ensures administration of federal programs in a nonpartisan fashion. Moreover, the Hatch Act protects Federal employees from political coercion in the workplace. It makes certain that Federal employees receive advancement based on merit and not based on political affiliation.

155
Q

System that required allegiance to a political party and not the Constitution

A

Spoils System

156
Q

Character traits looked for in a government employee

A

Loyal, trustworthy, reliable

157
Q

Employees appointed based on ability

A

Civil Service Act

158
Q

Protects federal employees from political coercion in the workplace

A

Hatch Act of 1939

159
Q

Authorizes the continued evaluation of personnel who hold an active national security eligibility determination.

A

Executive Order 13467

160
Q

Establishes adjudicative criteria for covered individuals who require eligibility for access to classified information or eligibility to hold a sensitive position.

A

SEAD 4

161
Q

Maintains that DoD and Agency employees are reliable and trustworthy.

A

Executive Order 10865

162
Q

Establishes the policy, assigns responsibilities, and prescribes procedures for the DoD Personnel Security Program.

A

DoDI 5200.02

163
Q

An assessment of a position’s potential impact on the national security

A

Designation

164
Q

A national security eligibility determination made by evaluating the information in the
national security background investigation against national standards

A

Adjudication

165
Q

A part of the CE Program that happens at certain intervals based on position designation or access.

A

Reinvestigation

166
Q

A report used to make a national security eligibility determination

A

Investigation

167
Q

A process that monitors employees for new information or changes that could affect an individual’s national security eligibility

A

Continuous Evaluation

168
Q

_______ national security positions are civilian national security positions that may potentially cause inestimable damage to the national security or adverse impact to the efficiency of the DoD or military services.

A

Special-sensitive

169
Q

________ positions are civilian national security positions that have the potential to cause exceptionally grave damage to the nation’s security, including but not limited to, positions requiring eligibility for access to Top Secret or DOE “Q” level classified information, positions involving development or approval of war plans, major or special operations of war, or critical and extremely important items of war, national security policy-making or policy-determining positions,

A

Critical-sensitive

170
Q

________ positions can cause significant damage to national security, including positions requiring eligibility for access to Confidential, Secret, or DOE “L” level information, positions not requiring eligibility for access to classified information, but having potential to cause significant or serious damage, positions requiring access to automated systems that contain military active duty, guard, or reservists’ personally identifiable information, and positions designated by the DoD Component head.

A

Noncritical-sensitive

171
Q

If a position does not meet the criteria for any of the other position sensitivity levels, it is designated as ________ .

________ positions do not require access to classified information or performance of national security sensitive duties. These positions pose no potentially adverse effects on national security.

A

Nonsensitive

172
Q

_________ programs cover a variety of areas, including Presidential support activities, Yankee White; NATO; Nuclear Personnel Reliability Program also known as Nuclear PRP; Sensitive Compartmented Information also known as SCI; Nuclear Command and Control – Extremely Sensitive Information or NC2-ESI; and Chemical PRP.

A

Special Access Program

173
Q

What _________ process begins once a personnel security investigation is completed by the ISP and sent to the CAF for an eligibility determination.

A

adjudicative

174
Q

________ is currently the centralized database for DoD adjudicative actions and determinations. What is the DoD system that connects security personnel around the world with a database managed by Defense Manpower Data Center (DMDC).

A

JPAS

175
Q

What secure electronic system captures and submits fingerprint images in support of the national security background investigation process. This system expedites the process and provides end-to-end accountability for personally identifiable information.

A

The Secure Web Fingerprint Transmission (SWFT)

176
Q

Name the federal-wide information technology service. This service is used to conduct suitability, security, and will house all systems-identified data associated with credentialing investigations for all Federal civilians, military service members, and government contractors.

A

The National Background Investigation System (NBIS)

177
Q

T or F: Minimum requirements for interim Top Secret eligibility are a favorable completion of all requirements cited for interim Secret or Confidential eligibility and favorable completion of a National Agency Check.

A

True

178
Q

Which level (tier) of investigation would someone need to receive eligibility to access Top Secret information?

A

Tier 5

179
Q

Which level (tier) investigation would a person need if their position only required eligibility for Confidential access?

A

Tier 3

180
Q

Only specially authorized DoD records depositories store background investigation records. Favorable records are destroyed after _____ years.

A

15 years

181
Q

Records resulting in unfavorable administrative action or court-martial wait for ____ years before destruction.

A

25 years

182
Q

T or F: The purpose of continuous evaluation is to identify potential issues that could affect an individual’s national security eligibility.

A

True

183
Q

T or F: The continuous evaluation process is the uninterrupted assessment of an individual for the retention of a job.

A

False

184
Q

T or F: Information about an individual who has national security eligibility is monitored continuously.

A

True

185
Q

T or F: Once a person receives national security eligibility, they are no longer subject to an investigation.

A

False

186
Q

Reportable Activities: Foreign Activities:

A

 Direct involvement in foreign business
 Foreign bank accounts
 Ownership of foreign property
 Application for, and receipt of, foreign citizenship
 Application for, possession, or use of a foreign passport or identify card for travel
 Voting in a foreign election
 Adoption of non-U.S. citizen children

187
Q

Other Reportable Activities include:

A

 Cohabitants
 Marriage
 Financial Anomalies: Including, but not limited to, bankruptcy, garnishment; over 120
days delinquent on any debt; and any unusual infusion of assets of $10,000 or greatersuch as an inheritance, winnings or similar financial gain
 Foreign National Roommate(s): Any foreign national(s) who co-occupies a residence for
a period of more than 30 calendar days

188
Q

Security specialists take part in four different types of briefings:

A

Initial, annual, insider threat, and termination. Personnel assigned to sensitive duties receive security briefings on the national security implications of their duties and their individual responsibilities.

189
Q

Who is the sole authority to determine security clearance eligibility of non- Intelligence.

A

Consolidated Adjudications Facility (CAF)

190
Q

The level of character and conduct determined necessary for an individual to perform work for or on behalf of a Federal agency as an employee in the excepted service (other than a position subject to suitability) or as a contractor.

A

Fitness

191
Q

Program established to ensure that only loyal, trustworthy, and reliable individuals are granted access to classified information or assignment to a sensitive position.

A

Personnel Security Programs (PSP)

SFPC (5 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions