Part 5: SC Flashcards
is the application of knowledge, skills, tools, and techniques to a broad range of activities to meet the requirements of a specific project
Project Management
- Defines the project at a broad level.
- Begins with a business case to assess feasibility.
- Involves stakeholders’ due diligence to decide if the project is a “go.”
- Results in a project charter or Project Initiation Document (PID).
Project Initiation
- Focuses on developing a roadmap for the project.
- Involves setting goals using methods like S.M.A.R.T. and C.L.E.A.R.
- Defines the project scope, cost, quality, resources, and timetable.
- Establishes baselines for performance measures.
- Clearly defines roles and responsibilities.
- Documents created: Scope Statement, Work Breakdown Schedule (WBS), Milestones, Gantt Chart, Communication Plan, Risk Management Plan.
Project Planning
S.M.A.R.T.
Specific, Measurable, Attainable, Realistic, Timely/ Timebound
C.L.E.A.R.
Collaborative, Limited, Emotional, Appreciable, Refinable
Documents Created During Planning
- Scope Statement
- Work Breakdown Schedule (WBS)
- Milestones
- Gantt Chart
- Communication Plan
- Risk Management Plan
Defines business needs, benefits, objectives, deliverables, and key milestones.
Scope Statement
Visual representation breaking down project scope.
Work Breakdown Schedule (WBS)
High-level goals in the Gantt chart.
Milestones
Visual timeline for task planning.
Gantt Chart
Important for projects involving external stakeholders.
Communication Plan
Identifies foreseeable risks.
Risk Management Plan
- Resource plan assesses resources (labor, equipment, materials).
- Includes types and quantities of resources, roles, responsibilities, and skill sets
Project Resources
- Financial plan estimates money required for each project stage.
- Quantifies labor, equipment, and materials costs.
- Defines expense schedule for analyzing forecast versus actual spending.
Project Finances
- Identifies task completion timelines and responsible parties.
- Work Breakdown Structure (WBS) is essential for building a project schedule.
Project Schedule
- Quality plan ensures stakeholders’ quality expectations are defined and achievable.
- Defines quality in the project context, crucial for project success.
Project Quality
- Communication plan ensures stakeholders and team understand project progress.
- Essential for project updates and plan changes.
- Specifies how communication will be done within the team and with stakeholders.
Project Communications
- ____________ identifies project elements acquired from external suppliers.
- Describes the product, goods, and services to be procured.
- Justifies external procurement and provides a procurement schedule.
Project Procurement
- Putting the project plan into action.
- Project manager coordinates and directs resources to meet project objectives.
Project Implementation
Project Implementation Phases
- Putting the Plan into Action
- Monitoring and Controlling:
Management Processes in Project Implementation
Acceptance Management
Change Management
Communication Management
Cost Management
Issue Management
Procurement Management
Quality Management
Risk Management
Time Management
Records time spent on project tasks, ensuring completion on schedule.
Time Management
Identifies, approves, records costs, ensuring approved expenses only.
Cost Management
Assures and controls the quality of project outputs.
Quality Management
Defines, evaluates, and approves changes to the project plan
Change Management
Formally identifies, quantifies, and manages risks during the project.
Risk Management
Manages issues affecting project deliverables.
Issue Management
Sources products from external suppliers.
Procurement Management
Presents outputs for review and sign-off.
Acceptance Management
Identifies, creates, reviews, and sends formal communication within the project.
Communication Management
- Assesses whether the project is being implemented as planned.
- Progress evaluation assesses progress by comparing current results with set targets
Formative Evaluation
Confirm acceptance of project products and recognize achievement of project objectives.
Project Closure and Evaluation
- Project team disbandment.
- Recognition of valuable team members.
- “Post mortem” meeting to evaluate project successes and failures.
- Create a project punch list of unfinished tasks.
- Final project budget and report.
- Collect and store all project documents and deliverables.
Post-Project Activities
- covers beneficiary impact, financial aspects, and reports.
- involves output diffusion, decision-making on project continuation, identification of linkages, and follow-up proposals.
Project Evaluation
- Document reviewing project performance against objectives.
_________ must be completed before formal project closure.
Summative Evaluation
- Activating the plan.
- Building deliverables.
- Delegation, volunteerism, decision-making.
Putting the Plan into Action
- Time, cost, quality, risk, procurement, communication management.
- Formative evaluation.
Monitoring and Controlling
What are the Components of Project Closure?
- Administrative Closure.
- Post-Implementation Meeting.
- Project Report.
- Celebration.
What are the 5 Phases of Project Management?
Project Initiation
Project Planning
Project Implementation
Project Performance/Monitoring
Project Closure
