Part 5: SC

Question 1

is the application of knowledge, skills, tools, and techniques to a broad range of activities to meet the requirements of a specific project

Answer 1

Project Management

Question 2

• Defines the project at a broad level.
• Begins with a business case to assess feasibility.
• Involves stakeholders’ due diligence to decide if the project is a “go.”
• Results in a project charter or Project Initiation Document (PID).

Answer 2

Project Initiation

Question 3

• Focuses on developing a roadmap for the project.
• Involves setting goals using methods like S.M.A.R.T. and C.L.E.A.R.
• Defines the project scope, cost, quality, resources, and timetable.
• Establishes baselines for performance measures.
• Clearly defines roles and responsibilities.
• Documents created: Scope Statement, Work Breakdown Schedule (WBS), Milestones, Gantt Chart, Communication Plan, Risk Management Plan.

Answer 3

Project Planning

Question 4

S.M.A.R.T.

Answer 4

Specific, Measurable, Attainable, Realistic, Timely/ Timebound

Question 5

C.L.E.A.R.

Answer 5

Collaborative, Limited, Emotional, Appreciable, Refinable

Question 6

Documents Created During Planning

Answer 6

• Scope Statement
• Work Breakdown Schedule (WBS)
• Milestones
• Gantt Chart
• Communication Plan
• Risk Management Plan

Question 7

Defines business needs, benefits, objectives, deliverables, and key milestones.

Answer 7

Scope Statement

Question 8

Visual representation breaking down project scope.

Answer 8

Work Breakdown Schedule (WBS)

Question 9

High-level goals in the Gantt chart.

Answer 9

Milestones

Question 10

Visual timeline for task planning.

Answer 10

Gantt Chart

Question 11

Important for projects involving external stakeholders.

Answer 11

Communication Plan

Question 12

Identifies foreseeable risks.

Answer 12

Risk Management Plan

Question 13

• Resource plan assesses resources (labor, equipment, materials).
• Includes types and quantities of resources, roles, responsibilities, and skill sets

Answer 13

Project Resources

Question 14

• Financial plan estimates money required for each project stage.
• Quantifies labor, equipment, and materials costs.
• Defines expense schedule for analyzing forecast versus actual spending.

Answer 14

Project Finances

Question 15

• Identifies task completion timelines and responsible parties.
• Work Breakdown Structure (WBS) is essential for building a project schedule.

Answer 15

Project Schedule

Question 16

• Quality plan ensures stakeholders’ quality expectations are defined and achievable.
• Defines quality in the project context, crucial for project success.

Answer 16

Project Quality

Question 17

• Communication plan ensures stakeholders and team understand project progress.
• Essential for project updates and plan changes.
• Specifies how communication will be done within the team and with stakeholders.

Answer 17

Project Communications

Question 18

• ____________ identifies project elements acquired from external suppliers.
• Describes the product, goods, and services to be procured.
• Justifies external procurement and provides a procurement schedule.

Answer 18

Project Procurement

Question 19

• Putting the project plan into action.
• Project manager coordinates and directs resources to meet project objectives.

Answer 19

Project Implementation

Question 20

Project Implementation Phases

Answer 20

1. Putting the Plan into Action
2. Monitoring and Controlling:

Question 21

Management Processes in Project Implementation

Answer 21

Acceptance Management
Change Management
Communication Management
Cost Management
Issue Management
Procurement Management
Quality Management
Risk Management
Time Management

Question 22

Records time spent on project tasks, ensuring completion on schedule.

Answer 22

Time Management

Question 23

Identifies, approves, records costs, ensuring approved expenses only.

Answer 23

Cost Management

Question 24

Assures and controls the quality of project outputs.

Answer 24

Quality Management

Question 25

Defines, evaluates, and approves changes to the project plan

Answer 25

Change Management

Question 26

Formally identifies, quantifies, and manages risks during the project.

Answer 26

Risk Management

Question 27

Manages issues affecting project deliverables.

Answer 27

Issue Management

Question 28

Sources products from external suppliers.

Answer 28

Procurement Management

Question 29

Presents outputs for review and sign-off.

Answer 29

Acceptance Management

Question 30

Identifies, creates, reviews, and sends formal communication within the project.

Answer 30

Communication Management

Question 31

• Assesses whether the project is being implemented as planned.
• Progress evaluation assesses progress by comparing current results with set targets

Answer 31

Formative Evaluation

Question 32

Confirm acceptance of project products and recognize achievement of project objectives.

Answer 32

Project Closure and Evaluation

Question 33

• Project team disbandment.
• Recognition of valuable team members.
• “Post mortem” meeting to evaluate project successes and failures.
• Create a project punch list of unfinished tasks.
• Final project budget and report.
• Collect and store all project documents and deliverables.

Answer 33

Post-Project Activities

Question 34

• covers beneficiary impact, financial aspects, and reports.
• involves output diffusion, decision-making on project continuation, identification of linkages, and follow-up proposals.

Answer 34

Project Evaluation

Question 35

• Document reviewing project performance against objectives.

_________ must be completed before formal project closure.

Answer 35

Summative Evaluation

Question 36

• Activating the plan.
• Building deliverables.
• Delegation, volunteerism, decision-making.

Answer 36

Putting the Plan into Action

Question 37

• Time, cost, quality, risk, procurement, communication management.
• Formative evaluation.

Answer 37

Monitoring and Controlling

Question 38

What are the Components of Project Closure?

Answer 38

• Administrative Closure.
• Post-Implementation Meeting.
• Project Report.
• Celebration.

Question 39

What are the 5 Phases of Project Management?

Answer 39

Project Initiation
Project Planning
Project Implementation
Project Performance/Monitoring
Project Closure