Outlook: Calendar Flashcards
To create a one-time appointment using the appointment area
Press or click and hold month name on the Date Navigator to display a list of months with the associated year. Tap or click specific day (Sept 24) on Date Navigator. Drag to select specific time slot in appointment area. Type appointment subject and press enter key.
To add color categories
Tap or click the Categorize button (Calendar tools appointment tab | tags group) tap or click all categories.
Tap specific color then click rename button for any topic and press enter. After renaming categories, press OK button.
To Create an Appointment Using the Appointment Window
click home on the ribbon. click the new appointment (Home tab- new group) to open the Untitled-Appointment window. Type specific subject in text box and press tab key for location. Click Start time calendar button and use arrow to display list of time slots. Do the same for end time.
to change status of appointment
Click show as button arrow. Pick specific option. ex. free or tentative
to set a reminder for an appointment
tap or click reminder box arrow. Pick specific reminder.
ex. 30 min. or 1 day
to set recurrence options for an appointment
click recurrence button. click weekly option to set recurrence pattern. if there is an end date specify end date. click ok.
to save an appointment
click Catergorize button. select what color for the category. save and close button.
to move an appointment to a different time on the same day
click a scroll arrow on the calendar in the navigation pane until you see what month you want. Drag the appointment to new time.
to create a one-time event in the appointment window
click new items button. click all-day event. type in subject and location. click the start time calendar button. Click the end time button. Click show as box arrow to specify status. Click the catergorize button to display color for the category. Click save and close button.
to create a recurring event using the appointment window
click new items button. click all day event. type in subject. enter start time. and press enter button. click recurrence button and specify weekly option button. if no end date leave it checked. click ok. click reminder and catergorize button. Click save and close button.
