Organisational Risk Management Flashcards
Define “Risk”
The effect of UNCERTAINTY on objectives
What is the difference between a Threat or hazard and a Risk?
A threat or hazard is known.
List the four risk types in our organisation
Strategic Portfolio Corporate Operational
How might a Strategic risk impact?
Impacts our ability to achieve “Our Business”
Who oversees Corporate Risks?
Governance Groups
What level of organisational risk affects day to day objectives?
Operational Risk.
What are the five steps in the process of managing risk?
1: Establish Context (internal or External?) 2: Identify the risk: (ad hoc; risk workshop etc) 3: Analyse risk impact: Use risk matrix (likelyhood v Consequence) 4: Evaluate: Act, Monitor or Accept then acknowledge. 5: Take action: If risk not managed, then you must take action (escalate).
What is the “first line of defence” in risk management?
All police personel
Who is the second line of risk management defence?
Management processes (Service centres; PNHQ)
Internal audit and assurance sit where in the “lines of defence”?
Third line of defence. They verify or certify that controls are operating.
What are the four possible outcomes to when dealing with risk evaluation?
Act Monitor Accept Acknowledge effective management is achieved
Once a risk evaluation is completed, what two options do you have?
Acknowledge the risk or Escalate.
Why do we need to know about Health and safety? (3)
- Legal, It’s law
- Ethical. Looking after people is right thing to do
- Our Business - good health and safety is good business. Vision; Safest Country. Goal; Safe homes, streets and communities and safe workplace
What does Health and Safety at Work Act (HSWA) define health as?
both physical and mental. Not just physical injury or illness
What does S 36 Primary Duty of Care HSWA state?
Police has primary duty of care
Polcie must ensure as far as RESONABLY PRACTICABLE
Health and safety of:
- Police employees (sworn/non-sworn)
- Other workers it influences (maintance, cleaning, SAR, Contractors, consultants, temporary staff)
- Others who could be put at risk by our work (detainees, general public)
What is the work environment?
physical and psychological work environment. Duty of care applies wherever Polcie working. ie vehicles, custody areas, offices, peoples homes, courts, streets.
Must do whats reasonably Practicable to ensure health and safety of yourself, people and others. What are the two parts to Reasonably Practicable
- Consider whatspossible in your circumstances to ensure health and safety
- Of possible actions, consider what’s reasonable to do in your cirsumstances
What three questions should you ask self to determine what is reasonably practicable?
- How likely is risk and how severe would relulting harm be? The more severe or likely the more measures must be put in place.
- What do you know, or should reasonably know, about the hazard/risk and ways of eliminating/minimising it?
- What control measures are available and how suitable are they?
There may be multiple control measures to minimise risk.
Explain the Hierarchy of Controls according to their effectiveness? (5)
Most effective to least effective:
- Elimination (physically remove the hazard)
- Substitution (Replace the hazard)
- Engineering Controls (Isolate people from the hazard)
- Administrative Controls (Change the way people work)
- PPE (Protect worker with protective equirpment)
What is the final step/consideration when considering control measures?
Are the costs associated with eliminating/minimising risks grossly dissproportionate to the risk.
Cost can only be a reason if it is grossly disproportionate to the risk
What should you do regarding risk for planned events?
Durign planning phase compile a written risk assessment identifying controls to eliminate or minimise them.
Should be understood by all participants
What about risk in dynamic events?
Use TENR. However TENR is not a good substitue for good planning
- What should every person joining the Police or transfering to a new station have done and whose responsibility is this?
A Health and Safety workplace induciton. Covers Workplace safety, Fire emergency protocol, how to report incidents and hazards.
It is the supervisors responsibiliy to ensure this is done.
If supervisor can’t resolve a H&S issue then who should be the first point of call?
Health and Safety Representatives
- What is a near miss?
- What does it include?
- Unplanned or unexpected event occuring as a result of Police work
Under slightly different circumstances could have resulted in harm to a person.
- ‘Loss only’ incidents where damage to police propoerty but no harm to people.
What must a supervisor do with all near misses
Health and safety review to ascertain system level causes (root causes) to put in place appropriate preventative controls to prevent repeat of incident.
Do health and safety reviews assign blame?
No assiging blame is not part of a health and safety review.
What events must be notified to worksafe? (4)
- Admited to hospital (getting a bed, not as an outpatient)
- Serious head injuries
- Loss of consciousness
- Certain near misses with potential for deah or serious injury
Why should we notify Worksafe
- Lets Government focus on preventions resources on areas of most need
- ensures polic held to account and act within the law… we don’t break the law to enforce the law
Who is exempt?
- NZDF on active Ops
- SIS/GCSB in some activities
Do you need to report near misses and injuries relating to others as a result of our work activity?
Yes. Ie: serious injury as a result of vehicle pursuit or detainee in custody. Seek advice from H&S advisor. DCC or NCCC can make notification out of work hours
Who is rsponsible for H&S induction and monitoring of
- fixed term employees
- Consultants and professional service providers
The hiring manager.
What are the three core elements of the framework for managing contractors and thrid party organisiations
- leadership and accountablility
- Engagement
- Health and safety management process
