Organisational Risk Management

Question 1

Define ‘risk’

Answer 1

The effect of uncertainty on objectives

Question 2

To understand risk, what else do we need to understand?

Answer 2

We need to understand what our objectives are

Question 3

What is the difference between risks, and threats and hazards?

Answer 3

• A threat or a hazard can contribute to a risk and are chiefly what we know about
• Risk, however, takes that information from many other sources and then considers uncertainty- the unknown - to make an assessment of overall risk

Question 4

Name the four key risk categories

Answer 4

• Operational
• Corporate
• Portfolio
• Strategic

Question 5

What should you do throughout all stages of the risk management process?

Answer 5

Communicate and consult

Question 6

Step one of the risk management process

Answer 6

1. Establish context:

- This help us to see the wider picture of the risks we need to manage.

Question 7

Regarding step 1 of the risk management process, describe the two types of context we need to understand?

Answer 7

Internal context - things within Police that influence how we manage risk

eg, your objectives, policies and processes, resources, knowledge and skill level.

External context - things outside Police that affect our ability to manage risk.

For example, social, cultural, political and legal environment as well as relationships with stakeholders.

Question 8

Step 2 of the risk management process

Answer 8

2. Identify risks:
   - present in all of our work
   - doesn’t mean we cannot do it - does mean we must understand why and how it is risky, and ensure these risks are proactively managed.
   - we must be able to identify a risk to be able to manage it and to prevent harm to us, our colleagues, our communities, or the organisation.
   - we are responsible for identifying risks in our areas of responsibility.
   - consider risks and opportunities.
   - record risks in a way that can be used by yourself or others at a later date.
   - be clear about the cause, what could happen and who will be responsible for taking action

Question 9

What is step 3 of the risk management process?

Answer 9

Step 3: Analyse risk

Question 10

What does step 3: analyse risk involve?

Hint: risk and controls

Answer 10

It involves seeking further information to develop an understanding of two key things -

1. The level of risk
2. Controls in place

Question 11

What tool might you use to help analyse your level of risk?

Answer 11

A risk matrix

Question 12

Which two areas does a risk matrix analyse?

Answer 12

The likelihood and the consequence

Question 13

What does determining the likelihood and consequence of a risk allow you to do?

Answer 13

You are then able to categorize and communicate the significance of it

Question 14

List some different types of controls

Answer 14

Policies, SOPs, training, supervision

Question 15

What is step 4 of the risk management process?

Answer 15

Step 4: Evaluate

Question 16

What does step 4: Evaluate allow us to do?

Answer 16

It allows us to consider how comfortable we are with this information, and what we need to take action on.

Question 17

There are five steps within the risk management process. What are they?

Answer 17

Answer:
Step 1 – establish CONTEXT, be it internal context or external context
Step 2 - IDENTIFY risk
Step 3 - ANALYSE risk
Step 4 - EVALUATE
Step 5 - Take ACTION

Question 18

What does “take action” referred to in Step 5 of the risk management process?

Answer 18

Answer:
treatments and any future action for different reasons should be prioritized based on:
- LEVEL of risk
- ASSURANCE in the proposed treatment
- RELATIVE cost and benefits of treatments/future action, and
- An ongoing ASSESSMENT of our internal and external context

Question 19

There are 3 lines of defense in active risk management. What are they?

Answer 19

Answer:
1st Line - all police personnel (identifying and discussing potential risks)

2nd Line - management processes and controls (workgroups provide management environment for discussing, acting upon and escalating risk)

3rd Line - internal audit and assurance (verifies or certifies that controls are operating as intended)

Question 20

What are the three reasons you need to know about health and safety?

Answer 20

Answer:
Legal-it’s the law
Ethical - looking after our people is the right thing to do
Our business – good health and safety is good business

Question 21

What is the act and section that provides the conditions for health and safety in the workplace?

What is the Primary duty of care?

Answer 21

Answer:
The Health and Safety at Work Act 2015. section 36 - Primary duty of care

Answer:
The primary responsibility for Police health and safety at work. Police must ensure so far is reasonably practicable, the health and safety of
Police employees constabulary and non-constabulary
Any other workers and influences such as contractors and third parties including volunteer workers
Other people who could be put at risk by your work for example detainees and the general public

Question 22

What are the two parts to deciding what is reasonably practicable to ensure Health and Safety

Answer 22

Answer:
First - consider what is possible in the circumstances to ensure Health and Safety

Second - of the possible actions, consider what is reasonable to do in your circumstances

Question 23

What is the near miss?

Answer 23

Answer:
A near miss is an unplanned or unexpected event that occurs as a result of police work activities and under slightly different circumstances, could have resulted in harm to the person but it did not.

Question 24

How should you report a health and safety near miss or incident?

Answer 24

Answer:
All near miss incidents should be reported using MyPolice. If the person involved cannot complete the report these supervisors should make the report on their behalf.

Question 25

In the risk assessment form there are three documents that help give each hazard a risk rating. What are those documents?

Answer 25

Answer:
The risk matrix
Risk consequence table
Risk likelihood table