Order of Business Flashcards
pg 30-33
When does the HQ stand during Order of Business?
to conduct each Order of Business and when using the gavel
Are Order of Business headings read?
No
When does the HQ sit during Order of Business?
when others have the floor for reports or remarks
What does the Recorder do if there are no items under an Order of Business that the HQ calls on her for?
she rises and says, “Honored Queen, there are none” and then is seated
Which Orders of Business can be omitted if there are no items?
Special Dispensation and Ceremonies
What must the HQ do at the end of every Order of Business?
rap the gavel to indicate that Order of Business is complete
During Roll Call, what should a member/council member do when their name is called?
rise, answer “present” and remain standing
What are the options of forms to be read during “Applications for Membership”?
130 Application for Membership (combined), 130a Application for Membership, 130b Application for Membership (Internal Use), 131 Application for Membership by Affiliation, 131d Application for Dual Membership
Who should be called during Roll Call?
all Bethel Members, the Bethel Guardian Council and Bethel Guardian Council Committees
What must accompany every application for membership?
the fee - the amount shall be read
During Orders of Business, does the Recorder need to wait for the HQ to rap before sitting down?
No
What does the HQ say after an application for membership has been read?
“If there is no objection, this (these) applicant(s), is (are) approved for membership.”
Do you have to read an Application for Membership in a meeting before the Membership Ceremony is completed?
Yes
Can you read complete the Membership Ceremony at the same meeting that the Application for Membership is read?
Yes
Do you need to take and read minutes for virtual meetings?
yes
Does the HQ ask for corrections or additions to the Minutes after they are read?
She only asks for corrections, not additions.
What must the HQ do after announcing that the Minutes have been approved?
The Recorder brings the Minute Book to the HQ and she signs them.
When does the HQ rap during Minutes?
After the Recorder returns to her seat following obtaining the HQ’s signature.
Who signs the Minutes?
the Recorder or Recorder Protem and the HQ
If there is a Recorder Protem, whose name should be on the Minutes?
the Recorder Protem
Do you have to read every set of Minutes at a Bethel Meeting?
Yes
Can you vote to postpone the reading of the Minutes?
Yes
Can you vote to eliminate the reading of the Minutes?
No
If more than one set of Minutes is read, when does the Recorder present the Minute Book to the HQ for her signature?
after all minutes read have been approved or corrected
Name the Form for Treasurer’s Report.
Form 151
After reading her report, what does the Treasurer do?
Follows the marching lines to the Recorder’s desk, signs the report and gives it to the Recorder. Then she returns to her station and is seated.
**Note that she no longer makes a triangle to go to the Recorder’s desk!!!
Name the Form for a Warrant.
Form 150
What does the Treasurer do after receiving a Warrant from the Recorder/Guardian Secretary?
the Treasurer/Guardian Treasurer will write the checks
What must be true of all checks written from the Bethel account?
They must be countersigned by another authorized Executive Member of the BGC.
What is true of all money received at each meeting?
It must be itemized and read by the Recorder.
What are the exceptions to needing to include all money on a receipt form?
Money received after the receipts have been read, including the Coin March, shall be included in the receipts of the following meeting.
Who must approve all Bills?
the Executive Members of the BGC
Who signs the Bills before the Bethel Meeting?
BG, auditing committee
What must the Recorder announce before reading the Bills?
whether they have been audited or not
What does the HQ do after the Bills have been read?
ask “What is the wish of the Bethel concerning these bills?”
When should approved Bills be paid?
as soon as possible
What reports are given during Reports?
necessary reports of committees appointed by the HQ and any other reports called for by the HQ
When reading Communications, what should the Recorder read first?
who the communication is from
What does the HQ say after the Recorder has read all Communications?
“Communications requiring action will be taken car of under the proper Order of Business.”
Define Unfinished Business.
Any business not completed at a previous meeting.
What is the first thing to be done under New Business, if applicable?
Election of Officers
How often are Election of Officers completed?
once a term
What must be true to bring something up during New Business?
business must have been approved by the Executive Members of the BGC
What is the name for the Prayer we say following the Order of Business?
Parents’ and Guardians Prayer
Who rises for the Parents’ and Guardians Prayer?
daughters
What music is played while the Chaplain walks to the Altar for the Parents’ and Guardians Prayer?
“Sweet Hour of Prayer”
Is it required to sing “Sweet Hour or Prayer” while the Chaplain is walking to the Altar?
No, it “may be sung” per the Ritual
Who repeats the Parents’ and Guardians Prayer?
all daughters
What does the HQ direct the OG to do at the beginning of Good of the Bethel?
admit the Jobies to Bee and any visitors to the meeting
Which parts of Good of the Bethel are announced?
only those that are part of the Bethel meeting
Does the HQ rap at the end of each section of Good of the Bethel or just at the completion of all Good of the Bethel sections?
at the end of each section
Which ceremonies may be conducted during Good of the Bethel?
any open Ceremony approved by the BGC
Which ceremonies may be conducted during Cermeonies?
Membership Ceremony, Proficiency Lessons Demonstration and/or Obligation Ceremony
What is the first thing to be done during Good of the Bethel?
Introduction of the family of new members
When is the Librarian’s Report given?
during Good of the Bethel
Who approves the Librarian’s Report?
Bethel Guardian Treasurer or another member of the BGC
Who may present a Librarian’s Report?
The Librarian shall give the Librarian’s Report. If there is no Librarian, another member may present the Librarian’s Report.
Who gives Remarks?
those called upon by the HQ
